Process Groups and Knowledge Areas

Question 1

Provide Definition and corresponding Process Group and Knowledge Area

Develop Project Charter

Answer 1

Initiating Process Group
Integration Management

the process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.

Question 2

Provide Definition and corresponding Process Group and Knowledge Area

Identify Stakeholders

Answer 2

Initiating Process Group
Stakeholder Management

Identifying and documenting all the stakeholder on the project, including their interests, impact, and potential negative influences

Question 3

Provide Definition and corresponding Process Group and Knowledge Area

Develop Project Management Plan

Answer 3

Planning Process Group
Integration Management (Knowledge Area)

a formal, approved document that defines how the project is executed, monitored and controlled throughout the life of the project

Question 4

Provide Definition and corresponding Process Group and Knowledge Area

Plan Scope Management

Answer 4

Planning Process Group
Scope Management Knowledge Area

The process of identifying and defining what actions are required to deliver a project’s requirements

Question 5

Provide Definition and corresponding Process Group and Knowledge Area

Collect Requirements

Answer 5

Planning Process Group
Scope Management Knowledge Area

The detailed requirements of the final product or service are assembled and itemized

Question 6

Provide Definition and corresponding Process Group and Knowledge Area

Define Scope

Answer 6

Planning Process Group
Scope Management Knowledge Area

Scope Statement is created; it provides comprehensive information to reduce major risks

Question 7

Provide Definition and corresponding Process Group and Knowledge Area

Create WBS

Answer 7

Planning Process Group
Scope Management Knowledge Area

A Work Breakdown Structure (WBS) contains either a graphical or table-style breakdown of the project work.

Question 8

Provide Definition and corresponding Process Group and Knowledge Area

Plan Schedule Management

Answer 8

Planning Process Group
Schedule Management Knowledge Area

Contains information such as how the schedule will be created, who will be responsible for it, how aggressive it will be, and under what circumstances it will be changed.

Question 9

Provide Definition and corresponding Process Group and Knowledge Area

Define Activities

Answer 9

Planning Process Group
Schedule Management Knowledge Area

The project is divided into tasks. A task list is produced which defines all of the project (not most of it!).

Question 10

Provide Definition and corresponding Process Group and Knowledge Area

Sequence Activities

Answer 10

Planning Process Group
Schedule Management Knowledge Area

Tasks are sequenced and the relationships between them are established. These relationships take the form of Finish-to-Start (FS), Finish-to-Finish (FF), Start-to-Start (SS) and Start-to-Finish (SF)

Question 11

Provide Definition and corresponding Process Group and Knowledge Area

Estimate Activity Resources

Answer 11

Planning Process Group
Schedule Management Knowledge Area

Using its resource list, a duration is estimated for each task.

Question 12

Provide Definition and corresponding Process Group and Knowledge Area

Estimate Activities Durations

Answer 12

Planning Process Group
Schedule Management Knowledge Area

A duration is estimated for each task.

Question 13

Provide Definition and corresponding Process Group and Knowledge Area

Develop Schedule

Answer 13

Planning Process Group
Schedule Management Knowlege Area

A process that determines the critical path as well as floats for each task

Question 14

Provide Definition and corresponding Process Group and Knowledge Area

Plan Cost Management

Answer 14

Planning Process Group
Cost Management Knowledge Area

Plan establishes things like the methodologies with which the project budget will be established, the criteria for changes, and control procedures.

Question 15

Provide Definition and corresponding Process Group and Knowledge Area

Estimate Costs

Answer 15

Planning Process Group
Cost Management Knowledge Area

The cost of each task is estimated, taking into account the resources, labor, materials, equipment, and any other item of cost necessary to complete the task.

Question 16

Provide Definition and corresponding Process Group and Knowledge Area

Determine Budget

Answer 16

Planning Process Group
Cost Management Knowledge Area

The task budgets are rolled up into an overall project budget.

Question 17

Provide Definition and corresponding Process Group and Knowledge Area

Plan Quality Management

Answer 17

Planning Process Group
Quality Management Knowledge Area

The Quality Management Plan is developed, which is a section of the project management plan or a stand-alone document, and it contains the quality specifications for the product or service.

Question 18

Provide Definition and corresponding Process Group and Knowledge Area

Plan Human Resource Management

Answer 18

Planning Process Group
Resource Management Knowledge Area

identifies the roles/positions required by the project, the minimum requirements for those roles, and how they fit into the overall project structure.

Question 19

Provide Definition and corresponding Process Group and Knowledge Area

Plan Communication Management

Answer 19

Planning Process Group
Project Communication Management Knowledge Area

The Communications Management Plan identifies the regular communication requirements of each stakeholder, It also identifies any specific communications procedures for unexpected issues or project changes.

Question 20

Provide Definition and corresponding Process Group and Knowledge Area

Plan Risk Management

Answer 20

Planning Process Group
Risk Management Knowledge Area

The Risk Management Plan identifies how the risks will be itemized, categorized, and prioritized.

Question 21

Provide Definition and corresponding Process Group and Knowledge Area

Identify Risks

Answer 21

Planning Process Group
Risk Management Knowledge Area

The major risks to the project are identified and placed into a risk register (list of risks).

Question 22

Provide Definition and corresponding Process Group and Knowledge Area

Perform Qualitative Risk analysis

Answer 22

Planning Process Group
Risk Management Knowledge Area

Once the biggest risks are identified, they are classified into categories of likelihood and impact, and then ranked according to priority.

Question 23

Provide Definition and corresponding Process Group and Knowledge Area

Perform Quantitative Risk

Answer 23

Planning Process Group
Risk Management Knowledge Area

Once the risks are ranked according to priority, the biggest priority risks are numerically analyzed according to their impact on the project budget, schedule, or any other part of the project.

Question 24

Provide Definition and corresponding Process Group and Knowledge Area

Plan Risk Response

Answer 24

Planning Process Group
Risk Management Knowledge Area

For the most important risks, response plans are drafted such that all parties are aware of how to respond to the occurrence of the risk.

Question 25

# Provide Definition and corresponding Process Group and Knowledge Area Plan Procurement Management

Answer 25

Planning Process Group Procurement Management Knowledge Area The Procurement Management Plan identifies the outside procurement needs of the project and parameters under which the contractors will be procured.

Question 26

# Provide Definition and corresponding Process Group and Knowledge Area Plan Stakeholder Management

Answer 26

Planning Process Group Stakeholder Management Knowledge Area The Stakeholder Management Plan lists each stakeholder and prioritizes their concerns and potential impacts on the project.

Question 27

# Provide Definition and corresponding Process Group and Knowledge Area Direct and Manage Project Work

Answer 27

Executing Process Group Integration Management Knowledge Area This process encompasses the production of the project’s deliverables.

Question 28

# Provide Definition and corresponding Process Group and Knowledge Area Perform Quality Assurance

Answer 28

Execution Process Group Quality Management Knowledge Area The processes that ensure the quality of the deliverables must be inspected regularly to ensure they are working

Question 29

# Provide Definition and corresponding Process Group and Knowledge Area Acquire Resources

Answer 29

Executing Process Group Resource Management Knowledge Area Once the required number of resources has been estimated, the resources can be can be acquired.

Question 30

# Provide Definition and corresponding Process Group and Knowledge Area Develop Project Team

Answer 30

Executing Process Group Resource Management Knowledge Area The project team often requires training to develop the necessary competencies to complete the project, but the development of the team environment and interaction between team members is also actively managed.

Question 31

# Provide Definition and corresponding Process Group and Knowledge Area Manage Project Team

Answer 31

Execution Process Group Resource Management Knowledge Area The project team is actively managed to ensure their production is maximized and they are satisfied.

Question 32

# Provide Definition and corresponding Process Group and Knowledge Area Manage Communication

Answer 32

Execution Process Group Communication Management Knowledge Area During project execution the communications plan is put into practice and communications are actively managed.

Question 33

# Provide Definition and corresponding Process Group and Knowledge Area Conduct Procurement

Answer 33

Execution Process Group Procurement Knowledge Area The contractors are hired. This process involves producing the statements of work, terms of reference, request for proposals, and such, as well as soliciting the responses and choosing a vendor.

Question 34

# Provide Definition and corresponding Process Group and Knowledge Area Manage Stakeholder Engagement

Answer 34

Execution Process Group Stakeholder Management Knowledge Area During project execution the stakeholders must have their needs addressed and communication lines must remain open.

Question 35

# Provide Definition and corresponding Process Group and Knowledge Area Monitor and control Project Work

Answer 35

Monitoring and Controlling Process Group Integration Management Knowledge Area This process contains the work necessary to monitor the project, perform earned value analysis and project status reports, and identify potential project changes.

Question 36

# Provide Definition and corresponding Process Group and Knowledge Area Perform integrated Change Control

Answer 36

Monitoring and Controlling Process Group Integration Management Knowledge Area In this process the change control is carried out. Whether your project requires change request forms, project sponsor approvals, and other adminstration or if its a basic change log, this process manages project changes.

Question 37

# Provide Definition and corresponding Process Group and Knowledge Area Deliverables Status

Answer 37

Monitoring and Controlling Process Group Scope Management Knowledge Area During the project the deliverables are “validated” meaning they are approved by the recipient

Question 38

# Provide Definition and corresponding Process Group and Knowledge Area Control Schedule

Answer 38

Monitoring and Controlling Process Group Schedule Management Knowledge Area Earned value analysis is performed on regular project status intervals to determine whether the project is ahead or behind schedule, and by how much, at that status point.

Question 39

# Provide Definition and corresponding Process Group and Knowledge Area Control Cost

Answer 39

Monitoring and Controlling Process Group Cost Management Knowledge Area Earned value analysis is performed on regular project status intervals to determine the project status at that status point.

Question 40

# Provide Definition and corresponding Process Group and Knowledge Area Control Quality

Answer 40

Monitoring and Controlling Process Group Quality Management Knowledge Area The deliverables themselves are inspected to ensure they conform to the quality standards.

Question 41

# Provide Definition and corresponding Process Group and Knowledge Area Control Communication

Answer 41

Monitoring and Controlling Process Group Communication Management Knowledge Area During regular status points the project communications are reviewed and revisions to the communications plan are initiated.

Question 42

# Provide Definition and corresponding Process Group and Knowledge Area Control Risks

Answer 42

Monitoring and Controlling Process Groups Risk Management Knowledge Area At regular status points the risk register is inspected and risks that have expired are crossed off.

Question 43

# Provide Definition and corresponding Process Group and Knowledge Area Control Procurement

Answer 43

Monitoring and Controlling Process Group Procurement Knowledge Area During project execution the contractors must be managed and the contracts monitored to provide early warning of project changes.

Question 44

# Provide Definition and corresponding Process Group and Knowledge Area Control Stakeholder Engagement

Answer 44

Monitoring and Controlling Process Group Stakeholder Engagement Knowledge Area During status intervals each stakeholder must be considered to determine if their needs and being addressed and if changes need to made to ensure that they are.

Question 45

# Provide Definition and corresponding Process Group and Knowledge Area Close Project or Phase

Answer 45

Close Process Group Integration Management Knowledge Area This process contains the tasks necessary to close the project, or the project phases.

Question 46

# Provide Definition and corresponding Process Group and Knowledge Area Change Log

Answer 46

Close Process Group Scope Management Knowledge Area The scope statement must be revisited regularly in light of the project work that has been completed and current project status.

Question 47

# Provide Definition and corresponding Process Group and Knowledge Area Close Procurement

Answer 47

Closing Process Group Procurement Management Knowledge Area Procurements are closed when a contract is completed OR when a contract is terminated before the work is completed.