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Project Docs Flashcards

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1
Q

Project Charter

A

The process of developing a document that formally authorizes the existence of a project and provides the PM with the authority to apply organizational resources

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2
Q

Project Management Plan (PMP)

A

The document that describes how the project will be executed, monitored, and controlled and closed.

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3
Q

Scope Management Plan

A

Subsidiary Management Plan - Establishes how the scope will be defined, developed, monitored, controlled and validated

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4
Q

Requirements Management Plan

A

Subsidiary Management Plan - Establishes how the requirements will be analyzed, documented and managed

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5
Q

Schedule Management Plan

A

Subsidiary Management Plan - Establishes the criteria and the activities for developing, monitoring, and controlling the schedule

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6
Q

Cost Management Plan

A

Subsidiary Management Plan - Establishes how the costs will be planned, structured, and controlled. Can include:
- units of measure, level of precision, level of accuracy, organizational procedures links, control thresholds, rules of performance measurement, reporting formats

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7
Q

Quality Management Plan

A

Subsidiary Management Plan - Establishes how an organizations quality policies, methodologies, and standards will be implemented in the project

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8
Q

Resource Management Plan

A

Subsidiary Management Plan - Provides guidance on how project resources should be categorized, allocated, managed and released

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9
Q

Communications Management Plan

A

Subsidiary Management Plan - Establishes how, when, and by whom information about the project information about the project will be administered and disseminated

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10
Q

Risk Management Plan

A

Subsidiary Management Plan - Establishes how the risk management activities will be structured and performed

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11
Q

Procurement Management Plan

A

Subsidiary Management Plan - Establishes how the project team will acquire goods and services from outside of the performing organization

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12
Q

Stakeholder Engagement Plan

A

Establishes how stakeholders will be engaged in project decisions and execution, according to their needs, interests and impact

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13
Q

Scope Baseline

A

Approved version of a scope statement and work breakdown structure (WBS). Provides project and product definition, WBS, project scope statement, work package and planning package

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14
Q

Schedule Baseline

A

Approved version of the schedule model that is used as basis for comparison to the actual results

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15
Q

Cost Baseline

A

Approved version of the time-phased project budget that is used as a basis for comparison to the actual results

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16
Q

Change Management Plan

A

Describes how the change requests throughout the project will be formally authorized. Documents the roles and responsibilities of the change control board (CCB)

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17
Q

Configuration Management Plan

A

Describes how the information about the items of the project will be recorded and updated so that the product, service, or result of the project remains consistent

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18
Q

Performance Measurement Baseline

A

an integrated schedule-scope-cost plan for the project work

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19
Q

Project Life Cycle Description

A

a series of phases that a project passes through from its initiation to closure

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20
Q

Development Approach

A

Help define the scheduling approach, estimating techniques, scheduling tools Ex: predictive, iterative, agile or hybrid

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21
Q

Management Reviews

A

identifies the points in the project when the PM and relevant stakeholders review the project progress

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22
Q

Change Log

A

Project docs - contains the status of all change requests

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23
Q

Lessons Learned Register

A

Project docs - used to improve performance of the project and avoid repeating mistakes. Identify where to set rules or guidelines

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24
Q

Milestone List

A

Project docs - shows the scheduled dates for specific milestones

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25
Project communications
project docs - includes performance reports, deliverable status and other information
26
Project Schedule
project docs - includes the list of work activities, their durations, resources and start/finish dates - presents linked activities with planned dates, durations, milestones and resources - uses bar charts, milestone charts and project schedule network diagrams
27
Requirements Traceability Matrix
Project docs - links product requirements to the deliverables
28
Risk Register
Project docs - provides information on threats and opportunities that may impact project execution
29
Risk Report
Project docs - provides information on sources of overall project risk along with summary information on identified project risks
30
Activity List
Activities to be performed to complete project work
31
stakeholder register
additional information on existing or new stakeholders is gathered
32
Project team assignments
Project docs - provide info on the type of competencies & experiences available in the project
33
Resource Breakdown Structure
Project docs - includes information on the composition of the team that may help to understand what knowledge is available as a group
34
Basis of estimates
Project docs - indicates how the various estimates were derived and can be used to make a decision on how to respond to variances
35
Cost Forecasts
Project docs - used to determine if the project is within defined tolerance ranged
36
Quality Reports
Project Docs - includes quality management issues, recommendations for process, project and product improvements, corrective action recommendations and a summary of findings
37
Schedule Forecasts
Project docs - used to determine if the project is within defined tolerance ranges for schedule
38
quality control measurements
document the results of control quality activities
39
requirements documentation
used to demonstrate compliance with the project scope - how individual requirements meet the business need
40
benefits management plan
outlines the targeted benefits of the project
41
project scope statement
the description of the project scope, major deliverables, assumptions and constraints
42
verified deliverables
project deliverables that are completed and checked for correctness through the control quality process
43
activity attributes
extend the description of the activity by identifying multiple components associated with each activity
44
resource calendars
influence the duration of schedule activities due to the availability of specific resources
45
duration estimates
contains the quantitative assessment of the likely number of work periods that will be required to complete an activity
46
project schedule network diagrams
contain logical relationships of predecessors and successors that will be used to calculate the schedule
47
resource requirements
identify the types and quantities of resources required for each activity used to create the schedule model
48
schedule data
the collection of information for describing and controlling the schedule
49
project calendars
identifies working days and shifts that are available for scheduled activities
50
project funding requirements
total and periodic funding requirements are derived from the cost baseline
51
quality metrics
describes a product attribute and how the control quality process will verify compliance to it
52
test and evaluation docs
created based on industry needs and the organizations templates - they are used to evaluate the achievement of quality objectives
53
physical resource assignments
documentation of the physical resource assignments records the material, equipment, supplies, locations and other resources used
54
team charter
where the team operating guidelines are documented
55
team project assignments
identify the team and member roles and responsibilities
56
risk breakdown structure (RBS)
structure risk categories - EX: technical risk, management risk, commercial risk, external risk
57
stakeholder risk appetite
measurable risk thresholds around each project objective for the stakeholder
58
definitions of risk probability and impacts
specific to the project context and reflect the risk appetite and thresholds of the organization and key stakeholders
59
probability and impact matrix
shows opportunities and threats using positive and negative impact threats (high, medium, low)
60
reporting formats
define how the outcomes of the project risk management will be documented, analyzed and communicated
61
tracking
how risk activities will be recorded and audited
62
procurement documentation
initial procurement documentation should be reviewed as procured goods and services from outside the organization may increase or decrease overall project risk
63
assessment of overall project risk exposure
changes of project success and degree of inherent variability remaining within the project at the time the analysis was conducted, indicated by the range of possible project outcomes
64
detail probabilistic analysis of the project
quantitative risk analysis - S-curves, tornado diagrams, critical analysis
65
prioritized list of individual project risks
individual risks that post the greatest threat or opportunity
66
recommended risk responses
suggested responses to the level of overall project risk exposure or key individual project risks
67
Procurement strategy
make or buy analysis, delivery methods, contract payment types, procurement phases
68
bid documents
used to solicit proposals from perspective sellers - generally used when the seller selection decision is based on price
69
Request for Information (RFI)
bid documents - used when more information on the good and services to be acquired is needed form the sellers
70
Request for quotation (RFQ)
bid documents - used when more information is needed on how vendors would satisfy the requirements and how much it would cost
71
request for proposal (RFP)
bid documents - used where there is a problem in the project and the solution is not easy to determine
72
procurement statement of work
defines the portion of the project scope that is to be included within the related contract - describes the procurement item in sufficient detail to allow perspective sellers to determine if they are capable of providing the products, services or results
73
source selection criteria
buyer seeks to ensure that the proposal selected will offer the best quality for the services required
74
make or buy decisions
decisions as to whether particular work can best be accomplished by the project team or needs to be purchased from outside sources
75
independent cost estimates
For large procurements, the procuring organization may elect to either prepare its own independent estimate or have a cost estimate prepared by an outside professional estimator to serve as a benchmark on proposed responses
76
sellers proposals
prepared in response to a procurement document package, form the basic information that will be sued by an evaluation body to select one of more successful bidders
77
selected sellers
those who have been judged to be in a competitive range based on the outcome of the proposal or bid evaluation
78
Business Case
documented economic feasibility study used to establish the validity of the benefits of a selected component lacking sufficient definition and that is used for further PM activities
79
Benefits Management Plan
describes how and when the benefits of the project will be delivered
80
agreement
a mutually binding document that obligates a seller to provide the specific products, services or results of a contract, memorandum or understanding (MOU), letters of agreement, verbal agreements, email or other tangible forms

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