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CAPM > Project Docs > Flashcards

Project Docs Flashcards

1
Q

Project Charter

A

The process of developing a document that formally authorizes the existence of a project and provides the PM with the authority to apply organizational resources

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2
Q

Project Management Plan (PMP)

A

The document that describes how the project will be executed, monitored, and controlled and closed.

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3
Q

Scope Management Plan

A

Subsidiary Management Plan - Establishes how the scope will be defined, developed, monitored, controlled and validated

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4
Q

Requirements Management Plan

A

Subsidiary Management Plan - Establishes how the requirements will be analyzed, documented and managed

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5
Q

Schedule Management Plan

A

Subsidiary Management Plan - Establishes the criteria and the activities for developing, monitoring, and controlling the schedule

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6
Q

Cost Management Plan

A

Subsidiary Management Plan - Establishes how the costs will be planned, structured, and controlled. Can include:
- units of measure, level of precision, level of accuracy, organizational procedures links, control thresholds, rules of performance measurement, reporting formats

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7
Q

Quality Management Plan

A

Subsidiary Management Plan - Establishes how an organizations quality policies, methodologies, and standards will be implemented in the project

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8
Q

Resource Management Plan

A

Subsidiary Management Plan - Provides guidance on how project resources should be categorized, allocated, managed and released

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9
Q

Communications Management Plan

A

Subsidiary Management Plan - Establishes how, when, and by whom information about the project information about the project will be administered and disseminated

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10
Q

Risk Management Plan

A

Subsidiary Management Plan - Establishes how the risk management activities will be structured and performed

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11
Q

Procurement Management Plan

A

Subsidiary Management Plan - Establishes how the project team will acquire goods and services from outside of the performing organization

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12
Q

Stakeholder Engagement Plan

A

Establishes how stakeholders will be engaged in project decisions and execution, according to their needs, interests and impact

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13
Q

Scope Baseline

A

Approved version of a scope statement and work breakdown structure (WBS). Provides project and product definition, WBS, project scope statement, work package and planning package

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14
Q

Schedule Baseline

A

Approved version of the schedule model that is used as basis for comparison to the actual results

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15
Q

Cost Baseline

A

Approved version of the time-phased project budget that is used as a basis for comparison to the actual results

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16
Q

Change Management Plan

A

Describes how the change requests throughout the project will be formally authorized. Documents the roles and responsibilities of the change control board (CCB)

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17
Q

Configuration Management Plan

A

Describes how the information about the items of the project will be recorded and updated so that the product, service, or result of the project remains consistent

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18
Q

Performance Measurement Baseline

A

an integrated schedule-scope-cost plan for the project work

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19
Q

Project Life Cycle Description

A

a series of phases that a project passes through from its initiation to closure

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20
Q

Development Approach

A

Help define the scheduling approach, estimating techniques, scheduling tools Ex: predictive, iterative, agile or hybrid

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21
Q

Management Reviews

A

identifies the points in the project when the PM and relevant stakeholders review the project progress

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22
Q

Change Log

A

Project docs - contains the status of all change requests

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23
Q

Lessons Learned Register

A

Project docs - used to improve performance of the project and avoid repeating mistakes. Identify where to set rules or guidelines

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24
Q

Milestone List

A

Project docs - shows the scheduled dates for specific milestones

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25
Q

Project communications

A

project docs - includes performance reports, deliverable status and other information

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26
Q

Project Schedule

A

project docs - includes the list of work activities, their durations, resources and start/finish dates
- presents linked activities with planned dates, durations, milestones and resources
- uses bar charts, milestone charts and project schedule network diagrams

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27
Q

Requirements Traceability Matrix

A

Project docs - links product requirements to the deliverables

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28
Q

Risk Register

A

Project docs - provides information on threats and opportunities that may impact project execution

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29
Q

Risk Report

A

Project docs - provides information on sources of overall project risk along with summary information on identified project risks

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30
Q

Activity List

A

Activities to be performed to complete project work

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31
Q

stakeholder register

A

additional information on existing or new stakeholders is gathered

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32
Q

Project team assignments

A

Project docs - provide info on the type of competencies & experiences available in the project

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33
Q

Resource Breakdown Structure

A

Project docs - includes information on the composition of the team that may help to understand what knowledge is available as a group

34
Q

Basis of estimates

A

Project docs - indicates how the various estimates were derived and can be used to make a decision on how to respond to variances

35
Q

Cost Forecasts

A

Project docs - used to determine if the project is within defined tolerance ranged

36
Q

Quality Reports

A

Project Docs - includes quality management issues, recommendations for process, project and product improvements, corrective action recommendations and a summary of findings

37
Q

Schedule Forecasts

A

Project docs - used to determine if the project is within defined tolerance ranges for schedule

38
Q

quality control measurements

A

document the results of control quality activities

39
Q

requirements documentation

A

used to demonstrate compliance with the project scope - how individual requirements meet the business need

40
Q

benefits management plan

A

outlines the targeted benefits of the project

41
Q

project scope statement

A

the description of the project scope, major deliverables, assumptions and constraints

42
Q

verified deliverables

A

project deliverables that are completed and checked for correctness through the control quality process

43
Q

activity attributes

A

extend the description of the activity by identifying multiple components associated with each activity

44
Q

resource calendars

A

influence the duration of schedule activities due to the availability of specific resources

45
Q

duration estimates

A

contains the quantitative assessment of the likely number of work periods that will be required to complete an activity

46
Q

project schedule network diagrams

A

contain logical relationships of predecessors and successors that will be used to calculate the schedule

47
Q

resource requirements

A

identify the types and quantities of resources required for each activity used to create the schedule model

48
Q

schedule data

A

the collection of information for describing and controlling the schedule

49
Q

project calendars

A

identifies working days and shifts that are available for scheduled activities

50
Q

project funding requirements

A

total and periodic funding requirements are derived from the cost baseline

51
Q

quality metrics

A

describes a product attribute and how the control quality process will verify compliance to it

52
Q

test and evaluation docs

A

created based on industry needs and the organizations templates - they are used to evaluate the achievement of quality objectives

53
Q

physical resource assignments

A

documentation of the physical resource assignments records the material, equipment, supplies, locations and other resources used

54
Q

team charter

A

where the team operating guidelines are documented

55
Q

team project assignments

A

identify the team and member roles and responsibilities

56
Q

risk breakdown structure (RBS)

A

structure risk categories - EX: technical risk, management risk, commercial risk, external risk

57
Q

stakeholder risk appetite

A

measurable risk thresholds around each project objective for the stakeholder

58
Q

definitions of risk probability and impacts

A

specific to the project context and reflect the risk appetite and thresholds of the organization and key stakeholders

59
Q

probability and impact matrix

A

shows opportunities and threats using positive and negative impact threats (high, medium, low)

60
Q

reporting formats

A

define how the outcomes of the project risk management will be documented, analyzed and communicated

61
Q

tracking

A

how risk activities will be recorded and audited

62
Q

procurement documentation

A

initial procurement documentation should be reviewed as procured goods and services from outside the organization may increase or decrease overall project risk

63
Q

assessment of overall project risk exposure

A

changes of project success and degree of inherent variability remaining within the project at the time the analysis was conducted, indicated by the range of possible project outcomes

64
Q

detail probabilistic analysis of the project

A

quantitative risk analysis - S-curves, tornado diagrams, critical analysis

65
Q

prioritized list of individual project risks

A

individual risks that post the greatest threat or opportunity

66
Q

recommended risk responses

A

suggested responses to the level of overall project risk exposure or key individual project risks

67
Q

Procurement strategy

A

make or buy analysis, delivery methods, contract payment types, procurement phases

68
Q

bid documents

A

used to solicit proposals from perspective sellers - generally used when the seller selection decision is based on price

69
Q

Request for Information (RFI)

A

bid documents - used when more information on the good and services to be acquired is needed form the sellers

70
Q

Request for quotation (RFQ)

A

bid documents - used when more information is needed on how vendors would satisfy the requirements and how much it would cost

71
Q

request for proposal (RFP)

A

bid documents - used where there is a problem in the project and the solution is not easy to determine

72
Q

procurement statement of work

A

defines the portion of the project scope that is to be included within the related contract - describes the procurement item in sufficient detail to allow perspective sellers to determine if they are capable of providing the products, services or results

73
Q

source selection criteria

A

buyer seeks to ensure that the proposal selected will offer the best quality for the services required

74
Q

make or buy decisions

A

decisions as to whether particular work can best be accomplished by the project team or needs to be purchased from outside sources

75
Q

independent cost estimates

A

For large procurements, the procuring organization may elect to either prepare its own independent estimate or have a cost estimate prepared by an outside professional estimator to serve as a benchmark on proposed responses

76
Q

sellers proposals

A

prepared in response to a procurement document package, form the basic information that will be sued by an evaluation body to select one of more successful bidders

77
Q

selected sellers

A

those who have been judged to be in a competitive range based on the outcome of the proposal or bid evaluation

78
Q

Business Case

A

documented economic feasibility study used to establish the validity of the benefits of a selected component lacking sufficient definition and that is used for further PM activities

79
Q

Benefits Management Plan

A

describes how and when the benefits of the project will be delivered

80
Q

agreement

A

a mutually binding document that obligates a seller to provide the specific products, services or results of a contract, memorandum or understanding (MOU), letters of agreement, verbal agreements, email or other tangible forms

CAPM (7 decks)

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