Project Management Processes Flashcards
(151 cards)
1
Q
- Progression of phases through a series of developmental stages
- Plan driven or change driven
A
Project Life Cycle
2
Q
- Predictive development life cycles that require scope, schedule, and cost determination
- Done before the work begins to product project deliverables
A
Plan-Driven Project Life Cycle
3
Q
- Use iterative, incremental, or adaptive (agile) development life cycles
- Varying levels of early planning for scope, schedule, and cost
A
Change-Driven Project Life Cycle
4
Q
- Combination or predictive and adaptive development life cycles
A
Hybrid Development Life Cycle
5
Q
- Initiating
- Planning
- Executing
- Monitoring and Controlling
- Closing
A
Project Management Process Groups
6
Q
- Takes place between each phase
- Involves analyzing the results of the completed phase by comparing the results of the phase with business documents, project charter, and project plan
A
Phase Gate
7
Q
Project management process phase:
- Determines whether the business case and the benefits management plan can be achieved
- High level planning to verify if the project can be completed with given constraints
- Stakeholders identified
- Stakeholder analysis performed to assess stakeholder involvement
- Project charter is signed and approved
A
Initiating Phase
8
Q
- Creation of the project management plan
- How to plan, execute, monitor, and control, and close the project
- Appropriate amount of detail for the project life cycle and development approach
- Approval of the project management plan by the sponsor
A
Planning Phase
9
Q
Project management process phase:
- Team completes the work
A
Executing Phase
10
Q
Project management process phase:
- Done while the work is being done
- Collects work results or work performance data
- Change requests are evaluated in the Perform Integrated Change Control process
A
Monitoring and Controlling
11
Q
Project management process phase:
- Confirm work is done based on project requirements
- Gain final acceptance of the project
- Gather final lessons learned
- Index and archive records
A
Closing Phase
12
Q
- Process of continually refining estimates and scope
A
Progressive Elaboration
13
Q
- Form of Progressive Elaboration
- As the project progresses, and more information impacting the work becomes available, plans are elaborated in sufficient detail to accomplish the work
A
Rolling Wave Planning
14
Q
Project management process phase:
- Sponsor selects the project manager
- Identify stakeholders, and determine their influence
- Create a stakeholder register
A
Initiating Phase
15
Q
Project management process phase:
- Determine high-level requirements, constraints, assumptions, and risks.
- Determine success criteria and measurable project and product
A
Initiating Phase
16
Q
Project management process phase:
- Use the benefits management plan to understand the benefits that the project is expected to deliver to the business
- Finalize the project charter
- Collect historical information
A
Initiating Phase
17
Q
Project management process phase:
- Perform high-level estimating for schedule and budget
- Develop project documents such as the risk register, stakeholder register, and assumption log
- Finalize the project charter
A
Initiating Phase
18
Q
Project management process phase:
- Identify inherent or required milestones on the project
- Obtain approval of the project charter
- Define the exit criteria of the project
A
Initiating Phase
19
Q
Project management process phase:
Develop Project Management Plan
A
Planning Phase
20
Q
Project management process phase:
Plan Scope Management
A
Planning Phase
21
Q
Project management process phase:
Collect Requirements
A
Planning Phase
22
Q
Project management process phase:
Define Scope
A
Planning Phase
23
Q
Project management process phase:
Create WBS
A
Planning Phase
24
Q
Project management process phase:
Plan Schedule Management
A
Planning Phase
25
Project management process phase:
Define Activities
Planning Phase
26
Project management process phase:
Sequence Activities
Planning Phase
27
Project management process phase:
Estimate Activity Durations
Planning Phase
28
Project management process phase:
Develop Schedule
Planning Phase
29
Project management process phase:
Plan Cost Management
Planning Phase
30
Project management process phase:
Estimate Costs
Planning Phase
31
Project management process phase:
Determine Budget
Planning Phase
32
Project management process phase:
Plan Quality Management
Planning Phase
33
Project management process phase:
Plan Resource Management
Planning Phase
34
Project management process phase:
Estimate Activity Resources
Planning Phase
35
Project management process phase:
Plan Communications Management
Planning Phase
36
Project management process phase:
Plan Risk Management
Planning Phase
37
Project management process phase:
Identify Risks
Planning Phase
38
Project management process phase:
Perform Qualitative Risk Analysis
Planning Phase
39
Project management process phase:
Perform Quantitative Risk Analysis
Planning Phase
40
Project management process phase:
Plan Risk Responses
Planning Phase
41
Project management process phase:
Plan Procurement Management
Planning Phase
42
Project management process phase:
Plan Stakeholder Management
Planning Phase
43
Project management process phase:
- Determine how you will plan the planning, executing, and monitoring and controlling efforts for stakeholders, requirements, scope, schedule, cost, quality, resources, communications, risk, procurement, changes, and configuration, and put that information into the beginnings of management plans.
Planning Phase
44
Project management process phase:
- Refine the high-level requirements from project initiating so they are more specific and detailed.
- Look for additional requirements
- Use external analysis, reports, or regulations
Planning Phase
45
Project management process phase:
- Expand on the assumptions identified in project initiating, looking for new assumptions and documenting these details.
Planning Phase
46
Project management process phase:
- Refine the high-level constraints from project initiating so the are more specific and detailed.
Planning Phase
47
Project management process phase:
- Create a description of the deliverables, the work required to complete deliverables, and acceptance criteria.
Planning Phase
48
Project management process phase:
- Use the project scope statement to gain approval of the final scope from stakeholders
Planning Phase
49
Project management process phase:
- Assess what may need to be purchased on the project.
- Identify pieces of work that may be outside the organization's abilities to complete
- Determine if new technology or equipment needs to be purchased to complete the project
Planning Phase
50
Project management process phase:
- Select the procurement strategy for each contract
- Create a draft of the procurement documents for necessary contracts, including bid documents, procurement statements of work, source selection criteria, and contract provisions
Planning Phase
51
Project management process phase:
- Determine SMEs
Planning Phase
52
Project management process phase:
- Breakdown deliverables into smaller, more manageable pieces (WBS)
Planning Phase
53
Project management process phase:
- Create descriptions of each work package in a WBS dictionary so that the work can be understood and produced without gold plating
Planning Phase
54
Project management process phase:
- Break down the work packages from the WBS into lists of activities to produce them
Planning Phase
55
Project management process phase:
- Create descriptions of each work package in a WBS dictionary so that the work can be understood and produced without gold plating
Planning Phase
56
Project management process phase:
- Break down the work packages from the WBS into lists of activities to product them
Planning Phase
57
Project management process phase:
- Sequence activities and determine predecessors and successors in the network diagram
Planning Phase
58
Project management process phase:
- Estimate resource requirements
Planning Phase
59
Project management process phase:
- Meet with managers to gain resource commitments
Planning Phase
60
Project management process phase:
- Decide what level of accuracy is needed for estimates.
Planning Phase
61
Project management process phase:
- Use historical data to support estimating time and cost
Planning Phase
62
Project management process phase:
- Involve experts or those who will work on activities to estimate time and cost.
Planning Phase
63
Project management process phase:
- Determine how long the project will take without compressing the schedule (determine critical path)
Planning Phase
64
Project management process phase:
- Develop a schedule model, evaluate it against the schedule constraint in the project charter, and use schedule compression techniques to reconcile the two to come up with a final schedule for the project management plan.
Planning Phase
65
Project management process phase:
- Develop a preliminary budget and compare it to the budget constraint in the project charter. Then, develop options to reconcile the two to come up with the final budget for the project management plan.
Planning Phase
66
Project management process phase:
- Determine quality policies, practices, and standards, and then determine metrics to measure quality performance.
Planning Phase
67
Project management process phase:
- Determine processes to fulfill quality requirements and conform to organizational standards and policies.
Planning Phase
68
Project management process phase:
- Determine how you will improve the processes in use on the project.
Planning Phase
69
Project management process phase:
- Create a system for recognizing and rewarding the efforts of project team members to help keep them motivated and engaged in project details.
Planning Phase
70
Project management process phase:
- Plan for acquisition, team building, training, assessment, and release of team members. Plan for physical resources requirements, including acquisition and logistics.
Planning Phase
71
Project management process phase:
- Determine all roles and responsibilities so team members and stakeholders know their role on the project and what work they will need to do.
Planning Phase
72
Project management process phase:
- Work with project team to develop a team charter defining their commitments and interactions with each other, including ground riles for meetings, conflict resolution processes, etc.
Planning Phase
73
Project management process phase:
- Determine what information you need from other projects and what information you will share with the organization and other projects
Planning Phase
74
Project management process phase:
- Plan what will be communicated on the project, to whom, by whom, when, and how
Planning Phase
75
Project management process phase:
- Plan how to involve stakeholders and manage their expectations during the project
Planning Phase
76
Project management process phase:
- Complete detailed risk identification, subjectively analyze risks, perform quantitative risk analysis as necessary, and do risk response planning
Planning Phase
77
Project management process phase:
- Iterations - go back and update project plans as necessary
Planning Phase
78
Project management process phase:
- Finalize the procurement statement of work and other bid documents for each contract
Planning Phase
79
Project management process phase:
- Look for potential and positive and negative interactions with other projects that could affect the project
Planning Phase
80
Project management process phase:
- Determine the processes that will be used to request, approve, and manage changes on the project
Planning Phase
81
Project management process phase:
- Develop the configuration management plan, outlining naming conventions and processes for document versioning, storage, and retrieval
Planning Phase
82
Project management process phase:
- Plan ways to measure project performance, including determining the measurements to be used. when they will be taken, and how the results will be evaluated
Planning Phase
83
Project management process phase:
- Determine what meetings, reports, and other activities you will use to control the project to the project management plan
Planning Phase
84
Project management process phase:
- Finalize the "execute" and monitor and control" aspects of all management plans.
- Document closing requirements and actions.
Planning Phase
85
Project management process phase:
- Develop the final project management plan, project documents and performance measurement baseline by performing schedule network analysis, looking for options, and confirming that project objectives can be met.
Planning Phase
86
Project management process phase:
- Gain formal approval of the project management plan from the sponsor, team, and managers of resources
Planning Phase
87
Project management process phase:
- Hold a kickoff meeting with key stakeholders, team members, managers of team members, and the customer to make sure everyone is on the same page and to gain buy-in
Planning Phase
88
Project management process phase:
- Throughout the project, return to the planning processes to do rolling wave planning (progressive elaboration or iteration) as more info becomes available.
Planning Phase
89
Project management process phase:
Direct and Manage Project Work
Executing Phase
90
Project management process phase:
Manage Project Knowledge
Executing Phase
91
Project management process phase:
Manage Quality
Executing Phase
92
Project management process phase:
Acquire Resources
Executing Phase
93
Project management process phase:
Develop Team
Executing Phase
94
Project management process phase:
Manage Team
Executing Phase
95
Project management process phase:
Manage Communications
Executing Phase
96
Project management process phase:
Implement Risk Responses
Executing Phase
97
Project management process phase:
Conduct Procurements
Executing Phase
98
Project management process phase:
Manage Stakeholder Engagement
Executing Phase
99
Project management process phase:
Communicate expectations for stakeholders and the project and manage the involvement and needs of all stakeholders throughout the project to ensure everyone has a common understanding of the work.
Executing Phase
100
Project management process phase:
Implement the most up to date version of the project management plan, including revisions made as a result of control activities
Executing Phase
101
Project management process phase:
Complete work packages.
Executing Phase
102
Project management process phase:
Collect, document, and share lessons learned.
Executing Phase
103
Project management process phase:
Establish and manage communication channels.
Executing Phase
104
Project management process phase:
Evaluate how effectively the team members function as a team.
Executing Phase
105
Project management process phase:
Implement approved changes, including corrective actions, preventative actions, and defect repair.
Executing Phase
106
Project management process phase:
Confirm that practices and procedures are being followed and are still appropriate for the project
Executing Phase
107
Project management process phase:
Produce and distribute reports on project performance.
Executing Phase
108
Project management process phase:
Hold team building activities.
Executing Phase
109
Project management process phase:
Use the team charter for guidance on team interactions. Follow ground rules at team meetings.
Executing Phase
110
Project management process phase:
Obtain needed training for team members.
Executing Phase
111
Project management process phase:
Exchange info about the project according to the plan and solicit feedback to ensure comm needs are being met.
Executing Phase
112
Project management process phase:
Remove roadblocks
Executing Phase
113
Project management process phase:
Achieve work results that meet requirements
Executing Phase
114
Project management process phase:
Meet w/ managers to reconfirm resource commitments.
Executing Phase
115
Project management process phase:
Keep managers apprised of when their resources will be needed on the project.
Executing Phase
116
Project management process phase:
Commit, manage, and release physical and team resources in accordance with the project management plan.
Executing Phase
117
Project management process phase:
Guide, assist, facilitate, negotiate, and coach.
Executing Phase
118
Project management process phase:
Hold meetings to identify and address issues, assess risks, and keep the project work moving forward.
Executing Phase
119
Project management process phase:
Manage stakeholder engagement and expectations, increase project support, and prevent problems.
Executing Phase
120
Project management process phase:
Focus on preventing problems rather than just dealing with them as they arise.
Executing Phase
121
Project management process phase:
Make sure all team members have the skills, info, and equipment needed.
Executing Phase
122
Project management process phase:
Look for exceptions to the approved project management plan in team members' performance, rather than checking up on work.
Executing Phase
123
Project management process phase:
Recommend changes to be evaluated in the Perform Integrated Change Control process.
Executing Phase
124
Project management process phase:
Follow org policies, procedures, and processes.
Executing Phase
125
Project management process phase:
Increase the effectiveness of processes.
Executing Phase
126
Project management process phase:
Make updates to the project plan and project documents.
Executing Phase
127
Project management process phase:
Create recommendations for the performing org to increase its effectiveness.
Executing Phase
128
Project management process phase:
Ensure continued agreement from the stakeholders to the project management plan.
Executing Phase
129
Project management process phase:
Keep everyone focused on completing the project to the project charter and the project management plan.
Executing Phase
130
Project management process phase:
Keep the project's business case and benefits management plan in mind while managing the project, especially when problems occur.
Executing Phase
131
Project management process phase:
Solve problems.
Executing Phase
132
Project management process phase:
Determine where project changes are coming from and what you can do to eliminate the root cause of the need for change.
Executing Phase
133
Project management process phase:
Determine final team members and other resources, and bring them on to the project as needed.
Executing Phase
134
Project management process phase:
Recognize and reward the team and individuals for their work and performance on the project.
Executing Phase
135
Project management process phase:
Gather initial measurements and details about activities of project work (work performance data).
Executing Phase
136
Project management process phase:
Implement approved process improvements.
Executing Phase
137
Project management process phase:
Use an issue log to record project issues and details about the resolutions.
Executing Phase
138
Project management process phase:
Obtain seller responses to bid documents.
Executing Phase
139
Project management process phase:
Review proposals, bids, and quotes; negotiate contract terms with prospective sellers; and manage the evaluation and selection of sellers.
Executing Phase
140
Project management process phase:
Manage the integration of sellers' work and deliverables into the overall work and deliverables of the project; manage conflicts and challenges.
Executing Phase
141
Project management process phase:
Expend and manage project funds.
Executing Phase
142
Project management process phase:
Facilitate conflict resolution using conflict resolution techniques.
Executing Phase
143
Project management process phase:
Assess individual team member performance.
Executing Phase
144
Project management process phase:
Update human resource records of team members to reflect new skills acquired while working on the project.
Executing Phase
145
Project management process phase:
Carry out contingency plans in response to risk triggers.
Executing Phase
146
Project management process phase:
Measure project performance according to the project plan.
Monitoring and Controlling
147
Project management process phase:
Measure against the performance measurement baseline.
Monitoring and Controlling
148
Project management process phase:
Analyze and evaluate work performance data.
Monitoring and Controlling
149
Project management process phase:
Determine variances.
Monitoring and Controlling
150
Project management process phase:
Use your judgement to determine what variances are important and if they warrant recommending a change or corrective data.
Monitoring and Controlling
151
Project management process phase:
Recommend changes, including defect repair and preventative and corrective actions.
Monitoring and Controlling
