Definition of a Project
A temporary endeavor with a beginning or an end that create a unique product or service as a result
Overall structure of an organization that sets policies and procedures with how work will be performed to meet high level strategic goals.
Programs, individual projects, and other operational work that are prioritized and implemented to scheme a specific strategic business goal.
A group of related projects in an organization. The organization coordinates the management of those projects.
Organization Project Management (OPM)
A guide or driver for project program, and portfolio management as well as other organizational practices..
Provides direction for how portfolios, programs, projects, and other organizational work should be prioritized, managed, executed, and measured to best achieve strategic goals and desired benefits.
Project Management Office
Departmental unit within an org that provides or ensures compliance with project governance. Three forms of PMO: Supportive, Controlling, Directive.
Provides the policies, methodologies, templates, and lessons learned for managing projects within the org. Low level of control over projects.
Provides support and guidance on how to manage projects, trains others in project management and project management software, assists with special project management tools, and ensures compliance with org policies. Moderate ;level of control over projects.
Provides PMs for different projects, and is responsible for the results of those projects; all project, or projects of a certain size or type. High level of control over projects.
Type of PMO that manages all projects throughout the org.
Type of PMO that provides support and guidance; requires all projects within the org to use designated project management software template, but does not exert control over project.
Type of PMO that coordinates all projects within the org
Controlling or Directive
Type of PMO that recommends common terminology, templates, reporting, and procedures to be used on projects throughout the organization to promote consistency and streamline efforts.
Type of PMO that appoints a PM.
Type of PMO that prioritizes projects.
Controlling or Directive
Type of PMO that has the highest level of control over projects.
Grouped by areas of specialization within functional areas, such as accounting, marketing, or manufacturing. “Silo”
Entire company is organized by projects, and the PM has control of the project. Personnel are assigned and report to the PM. “No home”
Attempt to maximize the strengths of both the functional and project-oriented structures. Team members report to both functional manager and PM. “Two managers”
Organizational Process Assets (OPAs)
- Processes, Procedures, and Policies
- Organizational Knowledge Repositories
Enterprise Environmental Factors (EEFs)
- Provides context within which to plan the project
- Outside the control of the project team (governmental or other rules and regulations that apply to the performing org)
- Repository of assumptions and constraints.
- Started at the time the project charter is developed
- What your management and stakeholders believe to be true about the project
- Not necessarily based on fact; expectations
- Clearly imposed by management or the sponsor
- Limit options during planning and beyond
- Any people or orgs whose interests may be positively or negatively impacted by a project or a product of the project
Tools and Techniques
- Data Gathering
- Data Analysis
- Data Representation
- Interpersonal and Team Skills
- Expert Judgement