Project Mgmt. Framework

Question 1

What is the definition of a program?

What is the definition of a portfolio?

Answer 1

Program: A group of related projects, managed in a coordinated way

Portfolio: A group of programs, individual projects, and other related operational work that are prioritized and implemented to achieve a specific strategic business goal

Question 2

What is the difference between a project team and a project mgmt. team?

Answer 2

A project team is a group of people, including the project manager, who will complete the work of the project

A project management team is a group of project team members selected by the project manager to help perform some project management activity

Question 3

What is organizational project management (OPM)?

Answer 3

A framework that guides portfolio, program, and project management to achieve the organization’s strategic goals

Question 4

What is organizational governance?

What are internal requirements?

Answer 4

Organizational governance refers to the overall structure of an organization

Internal requirements include policies and procedures regarding portfolio, program, and project work, which help to ensure that these endeavors are within the strategic plan of the organization and that they contribute to the delivery of specific benefits or value

Question 5

What is a project management office (PMO)?

What are three possible forms of a PMO?

Answer 5

A department that oversees and standardizes the management of projects

Supportive
Controlling
Directive

Question 6

List project constraints that may occur throughout the life of a project, and explain the potential impact of a constraint

Answer 6

Schedule
Cost
Risk
Scope
Quality
Resources
Customer satisfaction

Constraints limit options during planning and beyond

Question 7

Who are stakeholders?

Answer 7

Anyone whose interests may be positively or negatively impacted by the project, or the product of the project

A stakeholder may be an individual or an organization; may be internal or external to the organization

Question 8

What is the purpose of Stakeholder Management?

Answer 8

To keep stakeholders informed

To solicit their input

Work to satisfy their needs and expectations

Question 9

What are three primary forms of organization structure?

Answer 9

Functional
Project-oriented
Matrix

Question 10

What is a functional organization?

Answer 10

The organization is grouped by area of specialization

for example, accounting and marketing

Question 11

What is a project-oriented organization?

Answer 11

The organization is organized by project

The team has no department to go to at a project end

The project manager has control of the project

Question 12

What is a matrix organization?

Answer 12

In an attempt to maximize the strengths of both the functional and project-oriented structures, the team member reports to two managers (the project manager and functional manager)

Team members do project work in addition to normal departmental work

Question 13

What is a strong matrix organization?

Answer 13

A matrix organization where the balance of power rests with the project manager instead of the functional manager

Question 14

What is a weak matrix organization?

What role might the project manager play in a weak matrix?

Answer 14

A matrix organization where the balance of power rests with the functional manager instead of the project manager

A project expediter or project coordinator

Question 15

What is a balanced matrix organization?

Answer 15

A matrix organization where power is equally balanced between the project manager and the functional manager

Question 16

What is a project expediter?

What is a project coordinator?

Answer 16

The project expediter acts primarily acts staff assistant and communications coordinator; the expediter cannot personally make or enforce decisions

The project coordinator is similar to the project expediter, except the coordinator has some authority and power to make decisions, and reports to a higher-level manager

Question 17

What are enterprise environmental factors (EEFs)?

Answer 17

Enterprise environmental factors provide context within which to plan the project; these factors can be either internal or external

They are generally outside the control of the project team

Question 18

What are organizational process assets (OPAs)?

Answer 18

Company processes, procedures, and policies

Organizational knowledge repositories (historical information, lessons learned)

Question 19

What can historical information include?

Answer 19

Historical information can include:

Activities
WBSs
Benchmarks
Reports
Risks and risk response plans
Estimates
Resources used
Project management plans
Project documents
Baselines
Correspondence

Records of the current project that will become part of organizational process assets

Question 20

What is an assumption log?

Define assumptions

Answer 20

A repository of both assumptions and constraints

What your management and stakeholders believe to be true about the project assumptions may not be entirely based on fact

Question 21

What is a project management information system (PMIS)?

Answer 21

The PMIS may include automated tools such as scheduling software, a configuration management system, shared workspaces for file storage or distribution, work authorization software, time-tracking software, and procurement management software

Question 22

What is work performance data?

Answer 22

Measurements and details about activities gathered during the Direct and Manage Project Work process in executing

Question 23

What is work performance information?

Answer 23

Work performance data analyzed to make sure it conforms to the project management plan and to assess what it means for the project as a whole

Question 24

What are work performance reports?

Answer 24

Work performance information organized into reports that are distributed to the stakeholders

Question 25

What is the purpose of expert judgement?

Answer 25

Sometimes, the easiest way to get information is to consult experts

This is a common tool of the project management planning processes

Question 26

When is a meeting most useful?

Answer 26

Meetings are an effective way to get input or feedback from groups of people