Project Planning Artifacts Flashcards
What are the critical components of the change control plan?
Establishing a change control board (CCB)
Documenting the CCB’s scope and authority
Detailing how the change control system will be implemented
What are important objectives of the change control board?
Creating a standard process for change
Minimizing changes on critical project parameters (scope, cost, quality, schedule, etc).
Outline the process for requesting and obtaining approvals for project changes.
Someone involved in the project creates a change request, detailing the reasons for the request.
The PM further evaluates it and validates the request if needed.
Stakeholders are consulted, depending on the change request.
An impact assessment is conducted, showing how the change will impact project schedule, cost, scope, etc
Approve or deny request.
What are the key steps for creating a communications management plan?
Select appropriate communication methods aligning with stakeholder preferences
Establish clear communication goal(s)
Identify roles & responsibilities within the project team
What are some examples of important components of the communication plan?
Identifying appropriate communication channels
Establishing when and how often communication is sent out
Organizing technology
Direct vs indirect cocts
Direct costs are tied directly to the project
Indirect costs are not tied directly to the project but cover items that allow the project to happen
What are the key components of a cost management plan?
Ensuring consistency of units [of measurement. I.e. dollars, hours, etc]
Specifying the level of precision needed for estimates & costs
Detailing how reports of cost info should be formatted, distributed and how often
Performance measures gauging if the project is on track
T/F: Cost management is a reactive approach that minimizes the effects of budgetary crisis.
F. It’s proactive approach that minimizes the chances of budgetary crisis.
What are the steps for creating a budget in a cost management plan?
Breaking down the project scope into manageable units, estimating the cost for each unit.
What is the purpose of creating an iteration plan?
Providing clear tasks and objectives to be completed during the iteration
What is the objective of an iteration plan?
It outlines the specific things that will be completed during the iteration & ensures their aligned with org strategy
Items on the ___ are the basis for planning iterations
Backlog
Which key inputs will shape the iteration plan?
The project objectives
User stories
User requirements
Known concerns
What are necessary aspects of a procurement management plan?
Cost estimation
Detailing specifics of what items are needed
Timelines (when and how frequently)
T/F: A procurement management plan mitigates unnecessary spending
T