Project Planning Artifacts

Question 1

What are the critical components of the change control plan?

Answer 1

Establishing a change control board (CCB)

Documenting the CCB’s scope and authority

Detailing how the change control system will be implemented

Question 2

What are important objectives of the change control board?

Answer 2

Creating a standard process for change

Minimizing changes on critical project parameters (scope, cost, quality, schedule, etc).

Question 3

Outline the process for requesting and obtaining approvals for project changes.

Answer 3

Someone involved in the project creates a change request, detailing the reasons for the request.
The PM further evaluates it and validates the request if needed.
Stakeholders are consulted, depending on the change request.
An impact assessment is conducted, showing how the change will impact project schedule, cost, scope, etc
Approve or deny request.

Question 4

What are the key steps for creating a communications management plan?

Answer 4

Select appropriate communication methods aligning with stakeholder preferences
Establish clear communication goal(s)
Identify roles & responsibilities within the project team

Question 5

What are some examples of important components of the communication plan?

Answer 5

Identifying appropriate communication channels
Establishing when and how often communication is sent out
Organizing technology

Question 6

Direct vs indirect cocts

Answer 6

Direct costs are tied directly to the project
Indirect costs are not tied directly to the project but cover items that allow the project to happen

Question 7

What are the key components of a cost management plan?

Answer 7

Ensuring consistency of units [of measurement. I.e. dollars, hours, etc]
Specifying the level of precision needed for estimates & costs
Detailing how reports of cost info should be formatted, distributed and how often
Performance measures gauging if the project is on track

Question 8

T/F: Cost management is a reactive approach that minimizes the effects of budgetary crisis.

Answer 8

F. It’s proactive approach that minimizes the chances of budgetary crisis.

Question 9

What are the steps for creating a budget in a cost management plan?

Answer 9

Breaking down the project scope into manageable units, estimating the cost for each unit.

Question 10

What is the purpose of creating an iteration plan?

Answer 10

Providing clear tasks and objectives to be completed during the iteration

Question 11

What is the objective of an iteration plan?

Answer 11

It outlines the specific things that will be completed during the iteration & ensures their aligned with org strategy

Question 12

Items on the ___ are the basis for planning iterations

Answer 12

Backlog

Question 13

Which key inputs will shape the iteration plan?

Answer 13

The project objectives
User stories
User requirements
Known concerns

Question 14

What are necessary aspects of a procurement management plan?

Answer 14

Cost estimation
Detailing specifics of what items are needed
Timelines (when and how frequently)

Question 15

T/F: A procurement management plan mitigates unnecessary spending

Answer 15

T

Question 16

What are some steps to the procurement plan process?

Answer 16

Creating monitoring and reporting systems
Identifying vendors
Managing supplier performance
The scope & statement of work
Defining selection and evaluation criteria

Question 17

What is the function of the project management plan?

Answer 17

Outlining the approach for defining clear project objectives, scope boundaries & goal achieving strategy

Question 18

T/F: All important project details are in the project management plan

Answer 18

T

Question 19

What are the key components of the project management plan?

Answer 19

Defining baselines for scope, schedule, cost, etc
Integrating other management plans (like risk, quality, procurement, requirement, configuration and change)

Question 20

The ____ are at the center of quality management.

Answer 20

customer

Question 21

Describe the purpose of a release plan

Answer 21

It details the timelines for when project features will be developed, tested and deployed

Question 22

What are the key components of requirements management?

Answer 22

This artifact plans how project requirement will be identified, documented, prioritized and managed.

Question 23

What is the purpose of the requirement management plan?

Answer 23

To ensure that the stakeholder and business project requirements are captured effectively & that there is a structured plan in place to manage it all

Question 24

What is traceability?

Answer 24

The ability to link a task or activity back to it’s source and implementation.

Question 25

T/F: Scope management is an important part of requirement management

Answer 25

T

Question 26

Identification and prioritization of _____ is a critical part of requirement management.

Answer 26

Stakeholders

Question 27

What are some benefits of resource management plans?

Answer 27

Tracking resources to monitor if their being used efficiently
Prevent burnout by balancing resources accurately
Helps identify and circumvent bottlenecks

Question 28

Describe high level risks

Answer 28

Risks that are broad, strategic and typically come from external factors

Question 29

T/F: Risk assessment, identification, tolerance and analysis are all important factors to keep in mind for the risk management plan.

Answer 29

T

Question 30

T/F: Scope management & requirement management do not function together.

Answer 30

F. Requirements are foundational to scope definition & scope management

Question 31

What is the purpose of schedule management plan ?

Answer 31

detailing how the project schedule will be developed, maintained and controlled.

Question 32

What is the primary goal of a stakeholder engagement plan?

Answer 32

Promoting productive and positive stakeholder involvement

Question 33

What is the purpose of the test plan?

Answer 33

It provides a structured approach to testing, aligns the tests w/ project objectives, and keeps stakeholders involved