Project Planning Artifacts Flashcards

1
Q

What are the critical components of the change control plan?

A

Establishing a change control board (CCB)

Documenting the CCB’s scope and authority

Detailing how the change control system will be implemented

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2
Q

What are important objectives of the change control board?

A

Creating a standard process for change

Minimizing changes on critical project parameters (scope, cost, quality, schedule, etc).

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3
Q

Outline the process for requesting and obtaining approvals for project changes.

A

Someone involved in the project creates a change request, detailing the reasons for the request.
The PM further evaluates it and validates the request if needed.
Stakeholders are consulted, depending on the change request.
An impact assessment is conducted, showing how the change will impact project schedule, cost, scope, etc
Approve or deny request.

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4
Q

What are the key steps for creating a communications management plan?

A

Select appropriate communication methods aligning with stakeholder preferences
Establish clear communication goal(s)
Identify roles & responsibilities within the project team

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5
Q

What are some examples of important components of the communication plan?

A

Identifying appropriate communication channels
Establishing when and how often communication is sent out
Organizing technology

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6
Q

Direct vs indirect cocts

A

Direct costs are tied directly to the project
Indirect costs are not tied directly to the project but cover items that allow the project to happen

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7
Q

What are the key components of a cost management plan?

A

Ensuring consistency of units [of measurement. I.e. dollars, hours, etc]
Specifying the level of precision needed for estimates & costs
Detailing how reports of cost info should be formatted, distributed and how often
Performance measures gauging if the project is on track

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8
Q

T/F: Cost management is a reactive approach that minimizes the effects of budgetary crisis.

A

F. It’s proactive approach that minimizes the chances of budgetary crisis.

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9
Q

What are the steps for creating a budget in a cost management plan?

A

Breaking down the project scope into manageable units, estimating the cost for each unit.

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10
Q

What is the purpose of creating an iteration plan?

A

Providing clear tasks and objectives to be completed during the iteration

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11
Q

What is the objective of an iteration plan?

A

It outlines the specific things that will be completed during the iteration & ensures their aligned with org strategy

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12
Q

Items on the ___ are the basis for planning iterations

A

Backlog

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13
Q

Which key inputs will shape the iteration plan?

A

The project objectives
User stories
User requirements
Known concerns

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14
Q

What are necessary aspects of a procurement management plan?

A

Cost estimation
Detailing specifics of what items are needed
Timelines (when and how frequently)

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15
Q

T/F: A procurement management plan mitigates unnecessary spending

A

T

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16
Q

What are some steps to the procurement plan process?

A

Creating monitoring and reporting systems
Identifying vendors
Managing supplier performance
The scope & statement of work
Defining selection and evaluation criteria

17
Q

What is the function of the project management plan?

A

Outlining the approach for defining clear project objectives, scope boundaries & goal achieving strategy

18
Q

T/F: All important project details are in the project management plan

A

T

19
Q

What are the key components of the project management plan?

A

Defining baselines for scope, schedule, cost, etc
Integrating other management plans (like risk, quality, procurement, requirement, configuration and change)

20
Q

The ____ are at the center of quality management.

A

customer

21
Q

Describe the purpose of a release plan

A

It details the timelines for when project features will be developed, tested and deployed

22
Q

What are the key components of requirements management?

A

This artifact plans how project requirement will be identified, documented, prioritized and managed.

23
Q

What is the purpose of the requirement management plan?

A

To ensure that the stakeholder and business project requirements are captured effectively & that there is a structured plan in place to manage it all

24
Q

What is traceability?

A

The ability to link a task or activity back to it’s source and implementation.

25
Q

T/F: Scope management is an important part of requirement management

A

T

26
Q

Identification and prioritization of _____ is a critical part of requirement management.

A

Stakeholders

27
Q

What are some benefits of resource management plans?

A

Tracking resources to monitor if their being used efficiently
Prevent burnout by balancing resources accurately
Helps identify and circumvent bottlenecks

28
Q

Describe high level risks

A

Risks that are broad, strategic and typically come from external factors

29
Q

T/F: Risk assessment, identification, tolerance and analysis are all important factors to keep in mind for the risk management plan.

A

T

30
Q

T/F: Scope management & requirement management do not function together.

A

F. Requirements are foundational to scope definition & scope management

31
Q

What is the purpose of schedule management plan ?

A

detailing how the project schedule will be developed, maintained and controlled.

32
Q

What is the primary goal of a stakeholder engagement plan?

A

Promoting productive and positive stakeholder involvement

33
Q

What is the purpose of the test plan?

A

It provides a structured approach to testing, aligns the tests w/ project objectives, and keeps stakeholders involved

34
Q

T/F: The requirement management plan is created before the requirements are collected

A

T

35
Q

What documents comprise the scope baseline?

A

The scope statement
WBS
WBS dictionary

36
Q
A