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Questions from SWEs Flashcards

Questions and topics from the past 3 SWEs. (182 cards)

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1
Q

Quantities to ship small arms through mail

A

When the size and weight meet USPS requirements.

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2
Q

Small arms capitalized threshold

A

$50K (after Oct 1, 2003)

$25K (prior to Oct 1, 2003)

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3
Q

O-9 in the Air Force

A

Lieutenant General

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4
Q

E-8 in the Marine Corp

A

Master Sergeant and/or First Sergeant

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5
Q

MILSTRIP Narrative

A

All data elements are separated by a slash (/) and if a data element is not applicable the term “BLNK” will be present. Used for requisitions requiring amplifying information. Up to 7 requisitions in a message, no more. Each requisition use paragraph numbers. The document number must be separated in 3 parts (DoDAAC, Julian Date, Suffix). The subject line of the message shall be SUBJ: MILSTRIP DOCUMENTS. Shall not contain both CASREP and Non-CASREP
requisitions.

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6
Q

MILSTRIP Formatted

A

A formatted MILSTRIP message response will not use paragraph numbers and a slash (/) between data elements. If a data element is not applicable, the space will be left blank. Used for routine requisitions. Can contain up to 450 line items. Are limited to 66 RP per data line.

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7
Q

MILSTRIP - What must be the same on a message? What type of message?

A

All requisitions on one message shall contain the same RIC. Narrative message.

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8
Q

MILSTRIP - Document identifier code (DIC) to follow up outside US with part number?

A

AT2

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9
Q

Mishaps when a person backs an airplane into a hangar with lots of damage

A

Class C mishap

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10
Q

What type of discharge for recruits?

A

Uncharacterized

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11
Q

What to write on the message for a QDR?

A

Defective Material Report

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12
Q

Year of Economy Act

A

1932

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13
Q

MIPR doc type

A

28

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14
Q

Post Count Validation

A

A comparison of physical count with recorded balances and consideration of transactions that have occurred during the time of the physical count, but have not been posted to the records. Conduct a post count validation (second blind count) of discrepant items. The purpose of post count validation is to determine the validity of the count. Post count validation research ends when the accuracy of the count has been verified.

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15
Q

Pre Adjustment Research

A

A review of potential discrepancies, which involves conducting warehouse search counts, consideration of recent transactions, receipt/issue documentation and verification of catalog Federal Logistics (FEDLOG) data. The purpose of pre-adjustment research is to determine the correct balance. Pre-adjustment research ends when the balance has been verified or the adjustment quantity determined.

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16
Q

Causative Research

A

An investigation of discrepancies (i.e. gains/losses) consisting of (as a minimum) a complete review of all transactions to include supporting documentation, catalog change actions, shipment discrepancies, and unposted or rejected documentation occurring since the last completed inventory. The purpose of causative research is to identify, analyze, and evaluate the cause of inventory discrepancies with the aim of eliminating repetitive errors. Causative research ends when the cause of the discrepancy has been discovered or when, after review of the transactions, no conclusive findings are possible and an inventory gain/loss transaction is posted to bring the records in balance. If no conclusive findings occur, note in the stock record folder that causative research had been accomplished.

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17
Q

The only thing the Coast Guard will pay taxes for

A

Tires and Services

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18
Q

How many copies of CG-5269 (ROS) for over $100,000?

A

1 copy to CG-83 for supply fund losses.

1 copy CG-43 for non-expendable MER equip.

1 copy in Areas, BSU, Districts when CG-844 is required.

1 copy to originator.

1 copy to APO (original in APO if unit CO is final approving authority).

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19
Q

Cutters that got prizes in WWII

A

.

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20
Q

Wall-to-wall

A

physical count of all items in all locations over a finite period of time

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21
Q

Random / Spot check

A

where Physical Inventory Control Officer (PICO), Program Manager (PM), or auditor identify systematic selection of items from the formal records and request they are physically located

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22
Q

Cyclical

A

A wall-wall type inventory but in a smaller scale, and taken on a repetitive schedule

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23
Q

By exception

A

conducted using transactions involving “touching” the equipment such as moves, calibrations, and maintenance actions

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24
Q

Amount for pilferable, sensitive or classified that needs all three inventory researches

A

$0 - Post Count Validation, Pre-Adjustment Research, and Causative Research.

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25
Historic artifacts
CG-09224
26
The marking "________" or "________" is recommended, but not mandatory. At least "_____" is mandatory.
Property of the Coast Guard U.S. Government USCG
27
Property pass
NAVSUP Form 155
28
Custody receipt for property / pass
DHS Form 560-1
29
Member in a Board of Survey
At least 3
30
Other name for "Board of Survey"
Survey board
31
Report of survey
CG-5269
32
Copies in a "Report of Survey"
Up to 5 copies for proper routing
33
Report of Excess Personal Property
SF-120
34
Adjustment form
CG-3114
35
Transportation Control Number (TCN)
17 alpha numeric caracters
36
SAT for contingency operations conus
$300,000
37
SAT for contingency operations oconus
$1,000,000
38
Report of survey involving canines
CG-84 or CG-844
39
If you buy furniture from UNICOR, a MIPR is _____
Prohibited
40
Where do you find specific guidance to create a Sole Source document?
CG Acquisition and Procedures. CIM 4200.19(series)
41
Where do you find information on PIIN?
FINCEN SOP
42
Where do you find SOS and Services?
SAP, Chapter 2
43
What is the retention of a QDR and how many copies?
2 yrs, triplicated
44
For a discrepancy involving shipping, what report?
SF-364
45
When a second count of an inventory does not match the master count, you compare the 2nd with the 1st. If 1 and 2 match, who must declare or notify the discrepancy?
RA
46
Who coordinates the advancement board for officers?
ESO
47
What is the minimum dollar amount set to auto reconcile?
$50.00
48
What are the categories that allow you to do a PES error or transaction modifications?
CAT 3 and CAT 4
49
Where do you submit a PES error?
FPD
50
What option is to add a new inventory item into Oracle?
Acquire asset
51
What is the priority of an ashore unit overseas?
Priority 4
52
What is the unit of issue MC?
Thousand cubic feet
53
What sequential number on a PR comes after 999?
A00 or A01
54
A comparison of the unit's statement with the unit's ledger is a _________
Verification
55
Approving authority for supply fund exceeding $5K
CG-83 or CG-844
56
Approving authority for aircrafts
CG-84 or CG-844
57
Approving authority for cutters, barges, boats
CG-84 or CG-844
58
Approving authority for weapons
CG-84 or CG-844
59
Approving authority for canines / night vision
CG-84 or CG-844
60
Approving authority for potential donations
CG-84 or CG-844
61
Approving authority for pre-position equipment
CG-432 & CG-5332
62
Approving authority for non-expendable MER equipment
CG-5332
63
Approving authority for removing aircrafts and components
CG-711 or CG-41
64
Mini-Random Physical Inventory (MRPI)
Count of a smaller portion of the inventory. MRPI shall be separated by at least 60 calendar days from the last physical inventory. Sample size to be used is one half of the full random sample size as in Figure 2. This count will be split in half, one part to be floor to record the other record to floor (i.e. if the full sample size was 32 the mini random sample size would be 16 as shown in Figure 2, then the mini count would be 8 items counted floor to record the other 8 items would be record to floor). Units that fail two consecutive MRPIs in accordance with the minimum accuracy standards listed in Figure 2 shall complete a wall-to-wall inventory within 45 days of the signature date for the last physical inventory. 1, 2, 3 QUARTER, 20 DAYS
65
Floor to Record
Validate a physical count of items in a location, area or storeroom against the stock record
66
Record to Floor
Validate stock records against the physical count in location, area, or storeroom
67
Statistical Random Sample
A random sample used to statistically project the accuracy of a total inventory population. Units that fail the 4th QTR Statistical Random Sample, in accordance with the minimum accuracy standards listed in Figure 3, shall complete a wall-to-wall inventory within 45 days of the signature date for Year End Certification Memorandum. 4 QUARTER, 20 DAYS
68
Spot Count
An unscheduled physical count of any item. UNIT DISCRETION, 1 DAY
69
Controlled, Sensitive and Pilferable Items
All controlled and sensitive items counted annually shall require an accuracy standard of 100%. Pilferable items require an accuracy standard of 97%. All materiel gains and losses shall be researched and results reported to the CO on the quarterly physical inventory report
70
Condition of Discrepancy in inventory: < $100
Post Count Validation
71
Condition of Discrepancy in inventory: > $100 but < $1,000
Post Count Validation and Pre-Adjustment Research
72
Condition of Discrepancy in inventory: > $1,000 or pilferable, classified, sensitive
Post Count Validation, Pre-Adjustment Research, and Causative Research
73
Any item in inventory can be researched to determine cause for discrepancy at the command's discretion. (True / False)
True
74
For inventory loss, damaged or destroyed < $5,000, approved by ________ with report _______
Unit CO/OinC or designated authority at unit. Adjustment form (CG-3114) or CMplus Physical Inventory Report.
75
For inventory loss, damaged or destroyed > $5,000 but < $10,000, approved by ________ with report _______
Unit CO/OinC. ROS (jCG-5269) w/ Adjustment form (CG-3114) or CMplus Physical Inventory Report.
76
For inventory loss, damaged or destroyed > $10,000 but < $100,000, approved by ________ with report _______
ISC (MLCPAC units), FLP (MLCLANT units) or CO HQ units. ROS (jCG-5269) w/ Adjustment form (CG-3114) or CMplus Physical Inventory Report.
77
For inventory loss, damaged or destroyed > $10,000 but < $100,000, approved by ________ with report _______
COMDT (CG-842), copy to COMDT (CG-441). ROS (jCG-5269) w/ Adjustment form (CG-3114) or CMplus Physical Inventory Report.
78
Shop Stock
Consumable items (gaskets, screws, washers, etc.) used in daily maintenance or construction of finished products.
79
Accounting line:
``` 2 – AGENCY CODE 1 – REGION/DISTRICT 301 – APPROPRIATION CODE 101 – APPROPRIATION LIMITATION CODE (ALC) 30 – ALLOTMENT FUND CONTROL CODE (AFC) 0 – ALLOTMENT LEVEL INDICATOR CODE (ALIC) BA – PE 37000 – COST CENTER XXXX – STANDARD OBJECT CLASS ```
80
Document Number:
``` 32 – DOC TYPE 13 – FISCAL YEAR 24 – PROCUREMENT SITE CODE 3 – LAST DIGIT OF FISCAL YEAR 1 – REGION/DISTRICT BA – PE XXX – DOC SEQUENCE NUMBER XXX – SUFFIX ```
81
In a document number in FPD, what letters are not allowed?
DO NOT USE I, O, Q, S, Z FOR SEQUENCE NUMBERS
82
What is the maximum errors allowed to pass if inventory has 1 - 150 items in 1, 2, 3 qtr? Sample size?
1 error, 10 items sample size
83
What is the maximum errors allowed to pass if inventory has 151 - 280 items in 1, 2, 3 qtr? Sample size?
2 errors, 16 items sample size
84
What is the maximum errors allowed to pass if inventory has 281 - 500 items in 1, 2, 3 qtr? Sample size?
3 errors, 25 items sample size
85
What is the maximum errors allowed to pass if inventory has 501 - 1,200 items in 1, 2, 3 qtr? Sample size?
4 errors, 40 items sample size
86
What is the maximum errors allowed to pass if inventory has 1,201 - 3,200 items in 1, 2, 3 qtr? Sample size?
7 errors, 63 items sample size
87
What is the maximum errors allowed to pass if inventory has 3,201 - 10,000 items in 1, 2, 3 qtr? Sample size?
10 errors, 100 items sample size
88
What is the maximum errors allowed to pass if inventory has 10,001 - 35,000 items in 1, 2, 3 qtr? Sample size?
16 errors, 158 items sample size
89
What is the maximum errors allowed to pass if inventory has 1 - 150 items in 4 qtr? Sample size?
0 error, 20 items sample size
90
What is the maximum errors allowed to pass if inventory has 151 - 280 items in 4 qtr? Sample size?
1 errors, 32 items sample size
91
What is the maximum errors allowed to pass if inventory has 281 - 500 items in 4 qtr? Sample size?
2 errors, 50 items sample size
92
What is the maximum errors allowed to pass if inventory has 501 - 1,200 items in 4 qtr? Sample size?
3 errors, 80 items sample size
93
What is the maximum errors allowed to pass if inventory has 1,201 - 3,200 items in 4 qtr? Sample size?
7 errors, 125 items sample size
94
What is the maximum errors allowed to pass if inventory has 3,201 - 10,000 items in 4 qtr? Sample size?
14 errors, 200 items sample size
95
What is the maximum errors allowed to pass if inventory has 10,001 - 35,000 items in 4 qtr? Sample size?
21 errors, 315 items sample size
96
Once the RA draft the inventory package, how long does the PICO have to sign it?
sign and date the draft memo within 3 days of receiving it.
97
If the wall-to-wall, or two statistical random samples was/were failed, how long does the PICO have to report it to the commandant to receive guidance?
3 days. | SPPM ch. 3-E-11.
98
Operational Risk Management (ORM): When bad things can happen or possible to happen is ______
Probability
99
SAP
CIM 4200.13 (series)
100
CGAP
CIM 4200.19 (series)
101
SPPM
CIM 4400.19B
102
PPM
CIM 4500.5 (series)
103
TOF
CIM 4610.5 (series)
104
Submit a SDR for > $100 if:
Shortage/overage. shelf life expired w/out inspection. not received or damage and shipped non-traceable. item received from cancelled order. discrepancies exist in materiel returns. discrepancies to/from DRMO.
105
Submit a SDR for > $50 if:
shortage/overage from GSA.
106
Submit a SDR for $0 if:
classified, protected, pilferable w/ shortage/overage or packing discrepancy. shortage/overage from authorized contractor/vendor or manufacturer. erroneous materiel unacceptable substitute or duplicate.
107
In MILSTRIP Formated, priority 01-08 MILSTRIP requisitions are authorized for transmission during periods of restricted communication (i.e., MINIMIZE). (True / False)
True
108
If the unit processed a requisition through CMplus and has already received a “BA” status, the requisition can not be cancelled. (True / False)
True
109
MILSTRIP DIC for Cancellation
AC___
110
MILSTRIP DIC to Follow-Up on a Cancellation
AK___
111
MILSTRIP DIC for Document Modifier
AM___
112
MILSTRIP DIC for Follow-Up w/out any exception
AF___
113
MILSTRIP DIC for Supply Status
AE___
114
MILSTRIP DIC for Direct Delivery
AB___
115
MILSTRIP DIC for Reply to Cancellation
AU___
116
MILSTRIP DIC for Requisition
A0___
117
Record Positions in a normal MILSTRIP line item
Up to 66 RP
118
MOV
Materiel Obligation Validation: process was established to provide requisitioners with effective supply support and to minimize procurement, transportation, and billing cost.
119
Photographs of the damaged materiel are valuable and should be used when details of the discrepancy cannot be adequately explained, or can be more fully supported by such documentation. (True / False)
True
120
When inspecting a shipment, classified and sensitive materiel will require a ______ percent check to verify that all the materiel was ship and ________.
100%, no damages exist
121
Preservation of materials: Methods of Preservation (MOP)
There are five basic methods of preservation.
122
Method of Preservation 10
Physical Protection
123
Method of Preservation 20
Preservative Coating only
124
Method of Preservation 30
Waterproof Protection
125
Method of Preservation 40
Watervaporproof Protection
126
Method of Preservation 50
Watervaporproof Protection with Desiccant
127
SMART goals
``` Specific Measurable Attainable Realistic Timely ```
128
What article is when you hit a PO?
Article 91
129
Government Travel Card limit
$2,500 and can be raised up to $9,999
130
Size of eyeliner
1/8"
131
How many PPM asbestos is authorized?
45
132
Pre-expended bin (PEB)
Item must have 5 or more demands per month unit wide, or 2 or more demands per month from the same department. $50 or less per unit. Controlled, sensitive, pilferable, hazardous, flammable items will not be pre-expended.
133
Vehicle acquisition and disposition report form
CG-4327
134
FSC for Ammo
1305
135
Are K-9 dogs general purpose property? (True / False)
True. K-9 are identified w/ microchip or tattoo.
136
Ammo is organized by__________
Diameter
137
When shipping a propeller shaft, what type of grease do you ship it in?
Aircraft grease type 3 or 5.
138
What is the INC code for MWR boat?
14263
139
Value of Aviation Materiel type "3"
$250 or lower
140
Value of Aviation Materiel type "5"
$800 or lower
141
How many Aviation Supply Categories?
5 categories
142
What marks in the EER require supporting documentation?
1, 2, and 7
143
PES Transaction code 051
Record undelivered orders
144
PES Transaction code 100
Record payment previously recorded as undelivered order
145
PES Transaction code 102
Record payment previously recorded as undelivered order
146
PES Transaction code 103
Direct payment (No previous Undelivered Order)
147
PES Transaction code 106
Record payment previously recorded
148
PES Transaction code 107
Record payments previously recorded as undelivered order (Trust Fund and Gift Fund)
149
PES Transaction code 108
Record payment previously recorded as undelivered order (Trust Fund and Gift Fund)
150
PES Transaction code 109
Direct Payment (Trust Fund and Gift Fund)
151
PES Transaction code 120
Cash disbursement for payment of payroll not previously obligated
152
PES Transaction code 125
Record disbursement on a no check schedule – Used mostly for internal distribution of charges by FINCEN – No prior Obligation or Accrued Expenditure (Trust Fund and Gift Fund)
153
PES Transaction code 128
Record disbursement on a no check schedule - Used mostly for internal distribution of charges by FINCEN - No prior Obligation or Accrued Expenditure
154
PES Transaction code 136
Record payment previously recorded as an undelivered order
155
PES Transaction code 137
Record payment previously recorded as an undelivered order (Trust Fund and Gift Fund)
156
PES Transaction code 146
Record recurring payments, such as Utilities or Leases
157
PES Transaction code 230
Record credit to charges previously recorded as an expenditure (Used mostly for internal distribution of credits by FINCEN to correct PES Report errors)
158
PES Transaction code 231
Record credit to charges previously recorded as an expenditure (Used mostly for internal distribution of credits by FINCEN to correct PES Report errors-Trust Fund and Gift Fund)
159
PES Transaction code 445
Record payments not previously obligated or accrued
160
PES Transaction code 446
Record payments not previously obligated or accrued (Trust Fund and Gift Fund)
161
PES Transaction code 745
To record obligation of ARMS type transaction
162
PES Transaction code 755
To record increase to operating plans assigned
163
PES Transaction code 756
To record decrease to operating plans assigned
164
PES Transaction code 870
To record interest payment penalties
165
PES Transaction code 872
To record discounts lost
166
PES Transaction code is to indicate the type of _________
Transaction
167
PES Transaction code has _____ digits
4 digits
168
In PES Transaction codes, the 4th digit represents the _____ of the transaction
Status
169
PES Transaction code: fourth digit is F
Status "F" means final payment.
170
PES Transaction code: fourth digit is 1
Status "1" means increase to a document from a previous PES.
171
PES Transaction code: fourth digit is 2
Status "2" means decrease to a document from a previous PES.
172
Quasi-War with France
1798-1801 | USRCS Eagle captured French privateer Mehitable.
173
War of 1812 (US against Great Britain)
Revenue Cutter Jefferson captured 1st British vessel of the war (June 1812).
174
Cutter Tampa
Sank 26 September 1918 by torpedo from German submarine UB-91. 131 dead. Largest U.S. naval loss of the war
175
CO of SPARS
CAPT Dorothy Stratton
176
Douglas Munro
Killed at Guadalcanal, 1942. | Only Coast Guardsman Medal of Honor.
177
Lime Rock Lighthouse
Ida Lewis 24 Rescues Lighthouse renamed "Ida Lewis Rock". 39 years as lighthouse keeper.
178
Marcus Hanna
Only person to receive the Gold Lifesaving Medal and the Medal of Honor.
179
Financial Resource Management Manual (FRMM)
CIM 7100.3E
180
QDR
SF-368 Cat1 72 hrs Cat2 5 working days
181
PR form
DOT F-4200.1
182
Keep shipping documents for A A & E for ___________.
375 days

SWE (2 decks)

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