SAPs Flashcards by Keith Barje

SAP 302 Job Injury/Limited Duty

An employee who is temporarily unable to perform the duties of his/her classification may be temporarily reassinged without reduction in pay, in accordance with the Civil Service and Personnel Rules and Regulations, to other duties commensurate with the employee’s qualifications, his/her physical and psychological restrictions and appropriate employment for up to ____ year.

one

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SAP 302 Job Inury/Limited Duty

Health & Safety Officer (HSO) #

(904) 718-HURT (4878)

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SAP 302 Job Inury/Limited Duty

If the injury directly affects the status or manpower of the company or station, the Company Officer or immediate supervisor will immediately notify FRCC of the inability of that apparatus to respond. The __________________ will then notify that company’s District/Battalion Chief.

FRCC Supervisor

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SAP 302 Job Injury/Limited Duty

What does CCR# stand for?

Call Control Record Number

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SAP 302 Job Injury/Limited Duty

After receiving the initial diagnosis from the medical facility, the ________________ will report the employee’s status to the employee’s District/Battalion Chief.

Health and Safety Officer

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SAP 302 Job Injury/Limited Duty

Unless hospitalized, all personnel on OJI shall report their status __________ .
All OJI personnel recovering at home are required to contact the HSO every _____________ before ____________ a.m at (904-718-HURT).
Advise the address where you are staying and phone number where you can be reached from _________ a.m. to __________ p.m. Monday - Friday. If Monday is a City of Jacksonville recongnized holiday, you must call them the __________________ day.

weekly
Monday, 10 a.m.
8 a.m. to 5 p.m.
next business

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SAP 302 Job Injury/Limited Duty

You must call the JFRD HSO at (904) 718-HURT. In call calses, you must speak directly to the HSO. Leaving a _____________ does not release you from the responsibility.

voice mail

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SAP 302 Job Injury/Limited Duty

If the employee will be off work for an extended period, the Health and Safety Officer will be responsible for keeping the appropriate _________________ informed of all pertinent information.

Division Chief

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SAP 302 Job Injury/Limited Duty

Short Term Limited Duty (STLD):
Impairment is of a limited duration (____________________) and is treatable.

not more than one year

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SAP 302 Job Injury/Limited Duty

A Short-Term Limited Duty Committe consists of the following members:

These members will meet _________ to assign personnel to limited duty work and check the injury status of all personnel on short-term limited duty.

Deputy Director/Assistant Fire Chief, Chief of Rescue, Chief of Fire Operations, Health and Safety Officer, the JFRD assigned Human Resources Manager

monthly

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SAP 302 Job Injury/Limited Duty

Long Term Limited Duty:

The JFRD shall make available a combined number of positions up to _____% of the total uniformed staff and will designate them as LTLD positions, for those who qualify for long-term accommodation as a result of an on-the-job injury.

0.5%

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SAP 302 Job Injury/Limited Duty

Long Term Limited Duty (LTLD)
Impairment is of an extensive duration (____________________) and requires on-going treatment.

Those employees who are eligible to ________ (20 years of service) or have entered __________ are not eligible to enter a long-term limited duty position.

more than one year
retire, DROP

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SAP 302 Job Injury/Limited Duty

Assignment to a long-term limited duty position shall be for ____ months, reviewed _________, and may be renewed up to a maximum of ____ years of service and eligible to retire.

12, annually
20

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SAP 302 Job Injury/Limited Duty

A Long-Term Limited Duty Committee consists of the following members:

This committee will meet at least _______.

Deputy Director/Assistant Fire Chief, Chief of Rescue, Chief of Fire Operations, Health and Safety Officer, JFRD assigned Human Resources Manager, JFRD Finance Officer.

Annually

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SAP 302 Job Injury/Limited Duty

While assigned to a long-term limited duty position, an employee will not be eligible to work “______________” or to receive the ___% special assignment pay unless it was being received at the time of injury.

Special Events
9%

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SAP 302 Job Injury/Limited Duty

If you are unable to contact HSO then contact __________ and __________ will then contact the HSO.

FRCC, FRCC

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SAP 304 Discipline Action

The philosophy to be used is that of _____________, ______________ and cumulative discipline.

progressive, constructive

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SAP 304 Discipline Action

The idea that once employees have been informed of the performance and behavior expected of them, appropriate discipline will be administered progressively when an infraction occurs is a form of:

Progressive Discipline

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SAP 304 Discipline Action

Discipline shall normally be administered by the following progressive measures: (4)

Written Reprimand
Suspension
Reduction in pay/Demotion
Dismissal

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SAP 304 Discipline Action

Rule Infraction Charges Form:

This form is used to document rule infraction charges. Supervisors needing clarification on any action should seek guidacne from their District/Battalion Chief and/or the ________________________.

Chief of Professional Standards

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SAP 304 Discipline Action

Rule Infarction Charges Form:

Whether the employee wishes to enter a rebuttal or not, the employee and the supervisor will ______________ below the rebuttal section on the form indicating that the employee has been informed of his/her right to include a rebuttal.

sign again

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SAP 304 Discipline Action

Rule Infraction Charges Form:

The original form will be placed in an envelope marked “confidential” and submitted to the ________________________ through the chain of command.

Chief of Professional Standards

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SAP 304 Discipline Action

Rule Infraction Supervisors Comments Form:

This form is used by the ___________________ to document input regarding the Rule Infraction Charges being filed.

District/Battalion Chief

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SAP 304 Discipline Action

Guidelines for Reporting Arrests:

Effective within ______ hours after the arrest, the employee shall notify the _______________________.
In cases where the employee is arrested and jailed, this notification must take place within _____ hours of release.

24 hours
Chief of Professional Standards
24 hours

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SAP 304 Discipline Action Administrative Procedures for Arrests Any employee determined to require an exteded assignment to administrative duty will have their status reviewed at ___ and ______ days following such an administrative assignment to determine what future actions must be taken.

30 and 180 days

SAP 304 Discipline Action ________ administrative investigations will proceed after the finall disposition of the criminal proceedings, and any required discipline shall follow. The employee is responsible for notifying the Chief of Professional Standards within ______ (__) working days of the status of your final legal disposition.

Formal five (5)

SAP 304 Discipline Action The disciplinary steps are used in a progressive manner with most offenses having a ___ year statue of limitations.

SAP 323 Vehicle Incidents Company Officer needs to Notify FRCC of: 4 things

1. Circumstances 2. Injuries (JFRD and others) 3. Need for additional units 4. Company status

SAP 323 Vehicle Incidents When the scene is stabilized, complete the Vehicle Damage Report (VDR), and ensure law enforcemnt agency ______ is included. FRCC Notifies: 4 entities

CCR 1. District/Battalion Chief 2. Law Enforcement 3. Tac Support 4. City Insurance/Claims Adjuster

SAP 323 Vehicle Incidents District/Battalion Chief: Deliver the completed VDR to the _________________ Manager on that same day. If after normal work hours, the VDR shall be delivered on the next business day. Deliver the completed Drug and Alcohol Testing Form to the ______________________ on that same day. If after normal work hours, the form shall be delivered on the next business day.

Tactical Support Manager Office of Professional Standards

SAP 323 Vehicle Incidents The VDR should include information from the _______________, ________________ and ________________.

Engineer/Operator, Company Officer, witnesses.

SAP 323 Vehicle Incidents If the law enforcement agency declines to write a report, this must be documented on the VDR. (The ____________________ is then responsible for the diagram).

District/Battalion Chief

SAP 323 Vehicle Incidents Vehicle Incident Review Committee Consists of:

Divison Chief of Operations (Permanent Chair, conducts all meetings) Designee appointed by the President of the IAFF Local 122 Manager of the Tactical Support Facility Certified Emergency Vehicle Operations Course (EVOC) instructor Engineer selected by the Director/Fire Chief for a 1 year term Chairman of the Safety Committee or disignee

SAP 323 Vehicle Incidents The _____ has the authority to increase committee membership at his/her discretion. At least _______ memebers of the committee must be present at the meeting to review incidents.

chair three

SAP 323 Vehicle Incidents Rulings: Defined as an incident that was not preventable and the investigaion indicates no fault on the part of the JFRD Engineer/Operator or Company Officer Which class is this?

Class I incident

SAP 323 Vehicle Incidents An incident which has been determined to be the fault of the Engineer/Operator, the Company Officer, the spotter or any combination of JFRD personnel where a JFRD policy or guideline has been violated. Ex. Backing incidents, Failure to drive defensively, Violation of Florida driving statutes Which incident is this?

Class III Incident

SAP 323 Vehicle Incidents An incident that has been determined to be the fault of the Engineer/Operator with no apparent JFRD policy or procedure violation. Ex. Misjudged Clearance Which incident is this?

Class II Incident

SAP 323 Vehicle Incidents An incident which has been determined to be the fault of the Engineer/Operator, the Company Officer and the spotter, or any combination of JFRD personnel where they displayed an egregious disregard for the safety and/or violation of mutliple JFRD policies or guidelines. Ex. Backing accidents involving a disregard for safety, Excessive speed/speed unsafe for conditions, Aggressive driving, Failure to yeild right-of-way Which incident is this?

Class IV Incident

SAP 323 Vehicle Incidents Upon completion of the committee's review, copies of all reports and documentation will be submitted to the _________________________, and if appropriate, Rule Infraction Charges will be issued.

Division Chief of Operations

SAP 330 Counseling While the witness should be an officer/supervisor, contact your District/Battalion Chief and/or the _____________________ for guidance in this area prior to contacting and requesting witness assistance.

Compliance Officer

SAP 330 Counseling Letter of Counseling: If the employee refuses to sign the form, their refusal shall be documented on the form and the officer/supervisor shall request a witness be present during the _______________ only to sign the form.

refusal process

SAP 330 Counseling The original letter of Counseling shall be forwarded to the __________________ for review. After review, the District/Battalion Chief shall forward the document to the ___________________ in an envelope marked CONFIDENTIAL. If the employee is assigned to a new supervisor within a ___ year period, the existing supervisor should exchange counseling information with the new supervisor.

District/Battalion Chief Compliance Officer 2 year period

SAP 331 Citizen Complaint Procedure This policy DOES NOT prevent JFRD personnel froom the following regarding a complaint: (3) things

1. Taking immediate action towards resolution 2. Notification of an immediate supervisor 3. Ensuring proper notification(s) or referral(s) are made

SAP 333 Discrimination/Harassment Discriminate, discrimination and discriminatory include: A difference in treatment based on race, color, sex, ect. protected by law, where the difference is not justified by business necessity or is not a ________________ occupational qualification.

bona fide

SAP 333 Discrimination/Harassment Sexual harassment is defined as ___________ sexual advances, _____________ for sexual favors, and verbal or ____________ conduct of a sexual nature.

unwelcomed, requests, physical

SAP 333 Discrimination/Harassment The time limit for filing a complaint is within _________ (___) days from the date of the alleged discrimination/harassment or within _______ (___) days from the date an applicant could have reasonably become aware that he/she was discriminated against or harassed.

thirty (30) days thirty (30) days

SAP 333 Discrimination/Harassment An individual may contact the _________________________ (EEO) at headquarters, Monday through Friday from _________ to ___________ at (904) 255-3282 or (904) 234-7264. After 1700 or during weekends or holidays, contact __________ to reach the __________________. The _________________ of EEO may also be contacted by email JFRDEEO@coj.net.

Assistant Chief of Equal Employment Opportunity, 0800 to 1700 FRCC, Duty Division Chief Assistant Chief of EEO

SAP 333 Discrimination/Harassment Assistant Chief of EEO duties: Maintain a record of complaints filed at the Assistant Chief of EEO level for a period of no less than ____ years. Begin to terminate the inquiry and advise the employee of the right to fiile his/her complaint at the next level when the Assistan Chief of EEO is reasonably sure that the informal resolution cannot be reached within ____ days.

2 years 10 days

SAP Discrimination/Harassment A complaint initiated with the Assistant Chief of EEO within _______ (_____) days is considered filed timely with the EO/EA Division.

thirty (30)

SAP 333 Discrimination/Harassment Who to contact if the complaint is past 30 days of the incident: (3 entities) Jacksonville Human Rights Commission (JHRC) 117 W Duval Street, Suite 350, Jacksonville FL 32202 (904) 255-5397 (Within _____ days from the date of last harm) Equal Employment Opportunity Commission (EEOC) Miami Tower 100 Southeast 2nd Street, Suite 1500, Miami FL 33131 (800) 669-4000 (Within _____ days from the date of last harm) Florida Commission on Human Relations (FCHR) 4075 Esplanade Way, Suite 110, Tallahassee, FL 32399 (800) 342-8170 (Within ______ days from the date of last harm)

180 days 300 days 365 days

SAP 334 Personnel Reassignments The JFRD administration retains all assignment rights contained in the _________________________.

Collective Bargaining Agreement

SAP 334 Personnel Reassignments Requests for voluntary reassignment will be filled based on 2 criteria: ______________ and __________________, with ______________ being the primary consideration.

qualifications and seniority qualifications

SAP 334 Personnel Reassignments In situations where only ______________ submits a request for reassignment to ANY apparatus, commitments shall be waived.

one (1) individual

SAP 334 Personnel Reassignments All openings will be advertised for _______ (__) calendar days, usually beginning ___________ and closing on ___________ at _________ hours.

seven (7) Monday, Sunday at 2359 hours

SAP 334 Personnel Reassignments Minimum Certifications for JFRD Marine assignment: (5)

1. JFRD Rigid Hull Inflatable Boat (RHIB) class 2. JFRD swim test 3. JFRD Deckhand Task Book (available on Vector Solutions) 4. USCG National Operator of Uninspected Passenger Vessel (OUPV or 6-pack) license 5. Boating safety course

SAP 334 Personnel Reassignments Marine Evaluation: An evaluation at the end of the first _____ months will ensure newly assigned personnel can operate JFRD marine vessels safely and efficiently. This evaluation will be conducted by ____ qualified USCG Captains. This evaluation will be on various small watercraft and the ____' fireboats. If the basic requirements for newly assigned personnel are not being met, and after consultation with the ______________________, personnel may be reassigned.

6 months 2 31' Division Chief of Operations

SAP 334 Personnel Reassignements Additional Certifications for Marine: if the evaluation is successfully completed, the following classes and certifications must be obtained by suppression personnel as provided by JFRD: 1. JFRD Fireboat Operator Task Book (FBOT) completion for the ___', ___' or ___', based on the vessel they are assigned to 2. USCG ___/____ ton Master License based on the vessel they are assigned to 3. NFPA Marine FF I and II 4. State of Florida Hazardous Materials Technician (stations ____, ____ and ____)

30', 50', 70' 50/100 ton stations 38,39 and 48

SAP 334 Personnel Reassignments Marine Transfer Policy: If no fully certified personnel request a reassignment to a vacant position, priority will be given to the personnel who possess the __________________.

OUPV (6-pack) license.

SAP 334 Personnel Reassignments Hazmat: The minimun certifications required for permanent assignement are as follows.. State of Florida ____________________________ Additional training including ___________________

Hazardous Materials Technician Hazmat Task Book

SAP 334 Personnel Reassignments Marine Stations:

38, 39, 40, 48, 68 and Fire 8

SAP 334 Personnel Reassignments Urban Search and Rescue Team (USAR), Squads and Squad Rescues stations:

4, 12, 14, 37 and 63. USAR team is headquarted at station 4.

SAP 334 Personnel Reassignments USAR Minimum Certifications: _____ hour USAR Technician Class Rope Rescue Confined Space Rescue Trench Rescue Structural Collapse Rescue Vehicle and Machinery Rescue _____ hours of RIT training FL _______________ technician Additional training

360 hour 40 hours Hazardous Materials Technician

SAP 334 Personnel Reassignments Aircraft Rescue Fire Fighting (ARFF) stations:

16, 56, 73 and Fire 11 position

SAP 334 Personnel Assignement ARFF minimum Certification requirement for permanent initial assignment:

ARFF NFPA 1003 compliant certificate

SAP 334 Personnel Reassignment ARFF Post Assignment Requirements: Obtain Airport Security Identification and Display Area (SIDA) Badge within ____ days of assignement and maintain active status throughout assignment. ARFF Boeing Egress Training ___________ (stations ____ and ____) Complete Embraer Egress Training ___________ (Station ____) ARFF FAA/Boeing Compliant Burn Drill ________ (Station ___, ___, and ___) State of FL ______________ technician certification

30 biannually, 56 73 biannually, 16 annually, 16, 56 and 73 Hazardous Materials

SAP 334 Personnel Reassignments ARFF Evaluation: An evaluation at the end of the first _____ months by the ARFF ________________ will ensure newly assigned personnel can operate JFRD ARFF units safely and efficiently.

6 District/Battalion Chief

SAP 334 Personnel Reassignments Exception for Paramedic: Paramedic Engineers promoted prior to December ___, ________, are exempt from the ____% threshold and will maintain full eligibility for reassignments based upon established and written JFRD guidelines. All requests for reassignment will be approved by the ___________________ within RMS.

17th, 2022 55% Division Chief of Rescue

SAP 334 Personnel Reassignments Which Rescue Chief oversees the Critical Care Paramedic (CCP) Team?

R-108

SAP 334 Personnel Reassignments Tanker Transfer Policy: Vacancies will be filled by those members who have completed the JFRD _____________________.

Basic Tanker Operations course

SAP 340 Suppression Training and Documentation All training performed must be directly related to the suppression of structure fires to receive credit in the categories of _________ and ____________ Training. NOTE: ARFF, EMS, USAR, RIT, Extrication, Marine and Hazmat training DO NOT count towards your ___________ and/or _____________ Training.

FACILITY and COMPANY FACILITY and/or COMPANY

SAP 340 Suppression Training and Documentation FACILITY Training must be directly related to the suppression of structure fires. This training may include a portion of classroom instruction but must also include a _______________ component. FACILITY Training must be conducted at the ______________________ or a location on the Approved Training Facilities list.

hands-on JFRD Training Academy

SAP 340 Suppression Training and Documentation COMPANY Training must be directly related to the suppression of structure fires. This training may include a portion of ____________________ and/or ___________________ component. COMPANY Training may be conducted at any fire station, street, open area or building, provided you have permission fromt he property owner.

classroom instruction and/or hands-on

SAP 340 Suppression Training and Documentation COMPANY Training can be coordinated by a ___________________ and/or a _________________. The person who coordinates the training should also document the training, but the responsibility to ensure proper documentation belongs to each participant.

District/Battalion Chief and/or Company Officer.

SAP 340 Supression Training and Documentation Automatic/Mutual Aid Training: This training is conducted on a __________ basis with adjacent fire departments that have written Automatic/Mutal Aid agreements with JFRD. Depending on the location of this training its will simultaneously count as ____________ or ___________ Training.

quarterly FACILITY or COMPANY

SAP 340 Suppression Training and Documentation Automatic/Mutual Aid Training: Stations with first due territories that border the Duval County line are required to conduct ___ hours of quarterly training with the adjacent fire department. NOTE: Supression __________ and ___________ Chiefs are responsible for ensuring that Automatic/Mutual Aid training is scheduled, conducted, and documented.

3 hours District and Battalion

SAP 340 Suppression Training and Documentation JFRD requires ___ hours of COMPANY Training per month for a total of ________ hours per calendar year.

16 hours, 192 hours

SAP 340 Suppression Training and Documentation There are two ways to document training within Vector Solutions platform. The first way is by completing a __________ and the second it by completing an _____________.

Course Activity

SAP 340 Suppression Training and Documentation The completion of All NFPA related Courses assigned by the Training Academy is mandatory and will satisfy the (__) hours of OFFICER Training, (__) hours of DRIVER Training, and (__) hours of HAZMAT Training.

12 hours 12 hours 6 hours

SAP 340 Suppression Training and Documentation How many hours are required for FACILITY Training? Your training session must meet _____ or more of the Objectives listed within the Activity.

18 hours one or more

SAP 342 Conflict of Interest If in doubt, contact the JFRD ___________.

JFRD Ethics Officer

SAP 342 Conflict of Interest Annual Disclosure: By __________ of each year, JFRD employees that have a conflict of interest are required to complete a Conflict of Interest Disclosure Form and provide it to the JFRD ______________ at his/her email who will then forward it to _________________________.

March 31st JFRD Ethics Officer COJ Employee Services

SAP 344 Patient Privacy HIPPA: 1996 The _______ Rule protects the privacy of individually identifiable health information transmitted orally or in writing. The __________ Rule protects a subset of information covered by the Privacy Rule, which is all individually identifiable health information a covered entity creates, receives, maintains or transmits in electronic form.

Privacy Rule Security Rule

SAP 344 Patient Privacy A state law that requires government agencies and businesses that acquire, maintain, store or use personal information of a consumer, to take reasonable measures to protect, safeguard and provide notice of breaches of such personal information -->

FIPA (Florida Information Protection Act of 2014)

SAP 344 Patient Privacy A few personal and Individually Identifying Information Examples: Geographic subdivision with ____________ or fewer (includes street address) _____________ numbers

20,000 Facsimile

SAP 344 Patient Privacy Permitted Uses of Health Information: The Privacy Rule Permits JFRD to use and dislose PHI without an individuals authorization for the following purposes: (3)

Treatment Payment Health Care Operations (ex. QI, records management, training, grievance, business, planning, auditing, legal and similar activities)

SAP 344 Patient Privacy Permitted Disclosures of Health Information: Disclosures of PHI relating to the following public health and safety interest purposes shall be handled by the JFRD ____________ or _______________.

JFRD Records Specialist or Privacy Officer

SAP 344 Patient Privacy Permitted Disclosures of Health Information: (10)

1. For care of patient 2. Public Health Surveillance 3. Victims of abuse, neglect or domestic violence 4. Health oversight activities 5. Judicial and administrative proceedings 6. Serious thrat to health and safety 7. Worker's Compensation 8. Decedents (funeral directors, coroners or medical examiners needing to identify a deceased person) 9. Cadaveric organ, eye, or tissue donation 10. Essential government fucntions

SAP 344 Patient Privacy Law Enforcement Requests Without Legal Process: The requesting official should be directed to contact JFRD's _____________.

Privacy Officer

SAP 344 Patient Privacy In the absecne of a signed authorization for release of PHI from the patient, the PIO or District Chief may only release the following types of de-identified information to the media, where appropriate:

1. Number of patients 2. Age and gender 3. Designation of personnel (who was involved in care) 4. Hospital (where the pt was transported) 5. Type of transport (helicopter, ground rescue, private ambulance etc) 6. One-word patient condition: Undetermined (pt has yet to be assessed) Good (vital signs within normal limits, pt comfortable) Fair (vitals signs within normal limits, pt uncomfortable) Serious (vital signs not within normal limits, pt acutely ill) Critical (vital signs not within normal limits, pt unconscious)

SAP 344 Patient Privacy The identity or names of injured/deceased patients shall only be released by the appropriate _____________________ agency.

law enforcement

SAP 344 Patient Privacy Radio communications on non-hospital radio channels is ________________ and can be intercepted by scanners. Radio communications on hospital channels is ________________.

not encrypted encrypted

SAP 344 Patient Privacy Only send PHI using your JFRD ________________ email account.

Microsoft Offic 365 email account

SAP 344 Patient Privacy A written ______________________ (NOPP) is provided to all transported patients via mail as soon as it is reasonably practicable to do so after the emergency has ended.

notice of privacy practices

SAP 344 Patient Privacy Personnel who receive a subpoena to appear for testimony or deposition shall immediately forward it to the _________________ at his/her email.

Privacy Officer

SAP 344 Patient Privacy If copies of JFRD incident reports are needed, personnel shall contact the ______________ or ___________________ for assistance.

Records Specialist or Privacy Officer

SAP 344 Patient Privacy Breach notification will occur within ___ days of incident and include notifying news media or posting online if breach affected more than _____ patients, as required by law.

60 days 500 patients

SAPs Flashcards

(96 cards)