Tender Documentation and Evaluation Flashcards

You may prefer our related Brainscape-certified flashcards:
1
Q

What does CPI stand for

A

Coordinated Project Information

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

What is provided in the CPI

A

-Drawings
-Specifications (Preambles)
-Bill of Quantities
-Activity Schedules
-BIM Modules

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Purpose of BOQs

A

Basis for or facilitates:
-Tender invitation/evaluation
-Valuation of variations
-Obtaining subcontractors quotations
-Negotiating further contracts
-Ordering of materials

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What are contained in the preliminaries to bill of quantities

A

-Nature, location and scope of works
-Names of parties
-List of project information
-Employer’s requirements and contractors obligations
-States contract form and particulars
-Specific requirements to be priced

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

BoQs- Specifications (Preambles)

A

-Specification clauses in the BoQs, which describe the expected type and standard of materials and workmanship
-Includes the relevant BS references
-Must be read in conjunction with info on drawings in measured works section of BoQ

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

BoQs- Provisional Sum

A

A pre-assessed sum included to cover work which cannot be given and described in accordance with the measurement rules

 Charge to a project, but cannot chargeto a specific task- site security, site offices, insurance
* Defined= if the nature and quantity of the work can be identified
* Undefined= scope of work is unknown

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

BoQs- Prime Cost (PC) Sum

A

Sums of money included in BoQs either for works to be carried out by a nominated subcontractor or for materials and plant to be supplied by a nominated supplier

Used for sections of work specifically intended to be executed by specialist firms

Sum to cover works yet to be fully designed

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

BoQs- Dayworks

A

Any varied work that cannot be properly measured and valued

Daywork rates are based on prices prevailing at the time of such work
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

Tender Documents

A
  • Formal invitation/instructions to tenderers
  • Form of tender
  • Form of contract, contract conditions and amendments
  • Pricing document – BoQ, Activity Schedule, SoR
  • Employer’s Requirements (Design-Build route)
  • Contractor’s Proposals (Design-Build route)
  • Employer’s information requirements for BIM
  • Design drawings (and BIM model)
  • Specifications
  • Health and Safety File
  • Tender return slip
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

How must tenders be received

A
  • All sealed tenders must be deposited at the designated point at the scheduled time
  • Late tenders should not be entertained
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

How should tenders be opened

A
  • Attendance register
  • No tender must be opened before he latest time for submission of tenders
  • All tenders should be opened at the same time
  • Announcement of tender figures, contract periods and all attached documents for each bid
  • Minutes of the tender opening should be produced
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

Tender Evaluation-Responsiveness

A
  • Check that the tender has broken no rules
  • Each tender must be substantially responsive to the requirements set out in the tender documents
  • Only admissible tenders will proceed to the next stage
  • Tenders with qualifications to be amended to withdraw the qualifications, but without amending the price
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Basis of tender award

A
  • Either Lowest price tender
  • Or best value- offer to be based upon weighted evaluation criteria notified to tenders in advance
    o Best value includes quality, price, technical merit, aesthetics, functional and environmental characteristics, running costs, cost effectiveness, lifecycle costs, period required for completion
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

Tender Pricing Strategies by contractors

A

o Cover Pricing-contractors want to stay on a clients pre-qualified list, so they ask another contractor to price and then tender that price + percentage increase for profit
o Front-end or back-end rate loading- if contractor is cash strapped load rates appearing at the start

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

Correction of Errors within Tender

A

o Approach 1
 Tender is notified of errors and is given an opportunity to confirm or withdraw tender
 If tender is withdrawn the second lowest tender is examined

o Approach 2
 Tenderer is notified of errors and is asked if tender is to be confirmed or if genuine errors are to be corrected
 If the corrected total is no longer the lowest it is set aside and the lowest is now examined
 If it is still the lowest after correction, tenderer is given the opportunity to insert the corrected detail on the tender form

How well did you know this?
1
Not at all
2
3
4
5
Perfectly