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03 Procurement > Tendering > Flashcards

Flashcards in Tendering Deck (12)
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1

What are the two categories for tendering?

Negotiation & cometition

2

What is open tendering?

Anyone can submit a tender

(Offers greater competition, allows for emerging or new businesses to bid for work)

3

What may an invitation to tender include?

- Letter of invitation to tender
- The form of tender
- Preliminaries
- Form of contract, conditions and amendments
- BIM protocols or information requirements
- Tender pricing documents
- Drawings, schedules, specifications

4

What is contract engrossment?

Process of preparing the final agreed form of contract and its schedules & appendices so it can be executed.

5

What is contract execution?

Process of signing an agreed contract, after which it becomes contractually binding.

6

What is the single stage tender process?

1) Preliminary tender invitation
2) Make shortlist of tenderers
3) Invitation to tender
4) Send out tender documents
5) Tenders returned after 4 weeks, by deadline.

7

How should tender discrepancies be dealt with?

- Architect to be notified

- All tenderers notified of an changes, or further information, replies to questions.

8

What is the process for opening tenders?

- Opened on a specified date, with client present.

- Late tenders returned unopened.

- Usually accept lowest tender, although not binding.

- Notify successful party.

9

Why might tender by negotiation be chosen?

- When construction time is limited

- Where specified building techniques are required

- When contractors experience is valuable

- When an established working relationship exists

10

What is 2 stage tendering?

Stage 1: By competition (appointment of preferred contractor using pre-contact services agreement)

Stage 2: Negotiation between client and contractor.

11

What are the benefits of 2 stage tendering?

- Allows early appointment of contractor, prior to completion of all the information required to enable them to offer a fixed price.

- Early involvement improves build-ability, cost certainty and integrated project team.

- Potentially quicker start time on site

- Enables client to transfer design risk to contractor.

- Costs of abortive tendering reduced.

12

What criteria could be used to asses a tender return?

- Price
- Relevant experience
- Understanding requirements
- Past performance
- Technical skills
- Resource availability
- Proposed methodology
- Compliance with invitation to tender