Unit 10: ROE Flashcards Preview

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Flashcards in Unit 10: ROE Deck (52):
1

What is ROE

extremely important document used in Payroll when there is an interruption of earnings

2

What are the two formats of ROE you can use

1. paper copy (mailed to Services Canada)
2. electronic version (filed over the web)

3

If the employee does not intend to apply for EI benefits, do you still have to fill out an ROE?

yes
only with the exception of:
1. real estate agents,
2, casuals
3. commissioned staff
4. employees who have non-standard work hours

4

Where does ROE go?

to Service Canada

5

What does Service Canada do with the ROE

use to
1. determine if the person qualifies for EI benefits
2. how long they will receive benefits
3. how much the benefit will be

6

What is an interruption of earnings

1. when an employee has no earnings or has not worked for a period of 7 consecutive calendar days

2. also if an employee's salary/ earnings falls below 60% of their regular wages due to (illness, quarantine, pregnancy, care for a newborn or adoption, or provide care or support to a family member gravely ill with significant chance of death

7

What are insurable earnings?

compensation you deduction EI from (salary, hourly wages, overtime, vacation time, commissions, bonuses, allowances and taxable benefits paid in form of cash)

8

What are insurable hours?

the hours of work an employee receives insurable earnings for.

9

Tom works 40 hours this week and 40 hours plus 10 overtime the next week. How much is his insurable hours?

90 hours

10

Does a bonus payment have insurable hours and insurable earnings?

no
it has insurable earnings but not insurable hours as it doesn't relate to hours worked.

11

what earnings are not associated with hours?

1. bonus
2. pay adjustments
3. notice of pay
4. severance (retiring allowance)
5. taxable benefits not paid in cash
6. gratuities

12

who determines where insurable hours are on an ROE?

Service Canada

13

Who determines what TYPES of earnings and hours are insurable?

CRA

14

When will you be required to issue an ROE

1. when you change pay cycles
2. when there is a change in ownership of the business
3. if the business declares bankruptcy
4. if Service Canada requests

15

Why might service canada request you to make up an ROE

usually because one of your employees has had an interruption of earnings at another employer

16

when do you issue an ROE for casual staff or staff wit nonstandard hours?

1. no earnings in a 30 day period or
2. employee requests one and they have had an interruption of earnings
3. if they terminate

17

When you issue an ROE on paper when must it be completed

must be completed within 5 calendar days of the first day of the interruption of earnings.

18

With paper copies who gets which copies

part 1 - for the employee
Part 2: send to ROE center in Bathurst, NB
Part 3: kept by the employer

19

When you issue ROE electronically when must it be completed?

have up to 5 calendar days after the end of the pay period in which the interruption of earnings occurred

20

Do you give a copy of the form to the employee when it is done electronically?

you can but you do not have to
- you must tell them though so that they are not waiting for a copy in order to apply for benefits

21

When an employee had their ROE done electronically what happens?

they may or may not have a copy given to them.
- they need to be told that they will not receive one if they are not
- when they file for EI benefits, they system marries the claim to the electronic ROE by SIN

22

Where do you find block by block instructions for filling out ROE

Service Canada website - under ROE

23

IS the information you fill out the same for paper as it is for electronic copies?

yes

24

Can you change an ROE?

only if you still have all 3 copies

25

What happens if you need to change a paper ROE but you sent the copies out or at least one?

you must issue an amended ROE by indicating the previous ROE serial number in block 2
- you must fill the form in completely, not just the adjusted parts

26

What happens if you need to change an electronic ROE?

you can just follow the instructions online
- you cannot cancel an ROE once issued, but you can issue an amended roe with the words "previous ROE issued in error" in block 18

27

How long must you keep records of ROEs

for paper copies 6 years after the year they were issued
- electronic, no need to keep a copy (as it is stored for you on the website)

28

How long must you save the information regarding earnings, hours and other data you used to report the ROE?

6 years after they were issued the ROE

29

Block 1

Serial number of the ROE

30

Block 2

serial number of the ROE amended or Replaced

31

Block 3

employer's payroll reference number (optional)

32

Block 4

Employer's name and address

33

Block 5

CRA business number (Payroll account number)

34

Block 6

Pay period type

35

Block 7

Employer's postal code

36

Block 8

Employee's SIN

37

Block 9

Employee's name and address

38

Block 10

First day worked

39

block 11

Last day for which paid

40

Block 12

Final pay period ending date

41

Block 13

Occupation (optional)

42

Block 14

expected date of recall (optional)

43

Block 15A

total insurable hours

44

Block 15B

total insurable earnings

45

Block 15C

Insurable earnings by pay period

46

Block 16

Reason for issuing this ROE

47

Block 17

Separation payments
- block 17A vacation pay
- Block 71B statutory holiday pay
- block 17C other monies

48

Block 18

Comments

49

Block 19

Paid sick, maternity/parental/ compassionate care

50

Block 20

Language

51

Block 21

Telephone number of issuer

52

Block 22

Certification (that the information is correct)