Unit 4 Waterfall Fundamentals: Process Groups and Knowledge Areas - Section II

Question 1

Communications management

Answer 1

ensuring that the information needs of the project and its stakeholders are met through the development of artifacts and implementation of activities designed to achieve effective information exchange.

Question 2

Communications management plan

Answer 2

a document that describes the process, types, and expectations of communications with project stakeholders.

Question 3

Communications matrix

Answer 3

a table showing the purpose, delivery method, frequency, and audience of project communications.

Question 4

Communication templates

Answer 4

documents that outline project communications such as meeting agendas and minutes, status reports, and milestone approval pages.

Question 5

Contract

Answer 5

a binding agreement between a company and a vendor describing the work the vendor will complete, along with the timeline and cost for an agreed-upon deliverable.

Question 6

Fixed-price contract

Answer 6

contract where a contractor works on a project until all of the budgeted money is spent or until deliverables are complete (PMBOK, 2017).

Question 7

Fixed-time contract

Answer 7

a contract where costs are based on the allocation of contractor resources for an agreed-upon timeframe (PMBOK, 2017).

Question 8

Time and materials contract

Answer 8

a contract where work with the vendor lasts until enough product functionality is complete (PMBOK, 2017).

Question 9

Defense systems software

Answer 9

software that controls weaponry.

Question 10

Procurement management

Answer 10

the process of optimizing how money is spent and acquiring quality goods and services from preferred vendors on time and on budget (PMBOK, Project Management Institute, 2017, Ch. 12, p. 489).

Question 11

Procurement management plan

Answer 11

a document describing procurement roles and responsibilities, the items to be procured, how items will be procured, and how procurements will be controlled.

Question 12

Project charter

Answer 12

a high-level document summarizing the general project information, problems, goals, deliverables, scope, schedule, resources, benefits, and risks. Its purpose is to define the project at a high level and tie it to the business case.

Question 13

Project cost management

Answer 13

the process of estimating and controlling money spent on project activities using a project budget.

Question 14

Project cost management plan

Answer 14

a document that describes how project costs will be planned, funded, and controlled.

Question 15

Project budget

Answer 15

the estimated amount of money that will be required to complete a project.

Question 16

Project life cycle

Answer 16

five phases that PMs follow to manage a project from initiation to closure.

Question 17

Project Management Body of Knowledge (PMBOK)

Answer 17

a set of standard project management guidelines published by the Project Management Institute (PMI).

Question 18

Project organizational chart

Answer 18

a hierarchy diagram showing the project team members and reporting relationships.

Question 19

Project plan

Answer 19

a document consisting of the project schedule and budget describing the process for carrying out the project.

Question 20

Project schedule

Answer 20

a timetable that outlines start and end dates and milestones that must be met for the project to be completed on time.

Question 21

Project team charter

Answer 21

a document that describes the team communication

and meeting guidelines, conflict-resolution process, decision-making process, and team values.

Question 22

Quality

Answer 22

the degree to which the final product meets the requirements, and project deliverables meet the project objectives.

Question 23

Quality management

Answer 23

the process of establishing quality standards, creating quality deliverables, and verifying deliverable quality.

Question 24

Resource management

Answer 24

the process of identifying resource needs, and obtaining, controlling, and releasing resources.

Question 25

Resource management plan

Answer 25

a document describing how to identify, obtain, manage, and release project resources (human and physical).

Question 26

Risk

Answer 26

An uncertain event that, if it occurs, has a positive or negative effect on meeting the project objectives.

Question 27

Risk analysis

Answer 27

determining what effects risks might have on a project, such as a delayed timeline or reduced quality.

Question 28

Risk management

Answer 28

the process of planning for, identifying, analyzing, monitoring, and responding to risks.

Question 29

Risk management plan

Answer 29

a document specifying risk management roles and responsibilities, describing how risks will be identified, defining the risk matrix and risk register, and identifying risk mitigation strategies and risk responses.

Question 30

Risk matrix

Answer 30

a matrix that evaluates negative project risk probability by occurrence, impact, and severity.

Question 31

Risk mitigation

Answer 31

a way of preventing a risk from occurring or lessening the consequences of the risk if it does occur.

Question 32

Risk monitoring

Answer 32

the process of tracking existing risks and identifying and evaluating new risks as changes are introduced to the project.

Question 33

Risk register

Answer 33

a document that shows the details of specific project risks, including the description, probability, impact, severity, potential mitigation strategy, and status.

Question 34

Risk response

Answer 34

an action taken in the event that a risk occurs.

Question 35

Staff management plan

Answer 35

a document describing the process for identifying, acquiring, scheduling, training, and monitoring the performance of project resources.

Question 36

Stakeholder

Answer 36

a person who has an interest or is responsible for a project
or project component.

Question 37

Internal stakeholder

Answer 37

a stakeholder who works for the organization executing the project.

Question 38

External stakeholder

Answer 38

a stakeholder who does not work for the organization executing the project.

Question 39

Key stakeholders

Answer 39

stakeholders who rank as high interest and high power on a power/interest grid.

Question 40

Waterfall method

Answer 40

a software development methodology where one phase immediately follows the next. The phases include requirements, design, development, testing, deployment, and maintenance.

Question 41

Calculate resource costs for a project budget.

Question 42

Describe how project managers establish quality processes, create quality deliverables, and control project quality.

Question 43

Perform a quality review of a project deliverable using criteria defined in the Project Quality Management Plan.