Volume 5 COPY COPY Flashcards
FG-88 When a street or roadway or portion of a roadway is not marked for lanes, the unmarked portion of each half of the roadway shall be divided into equal parts of not less than _____ feet in width to determine lane numbers.
ten (10)
Volume 5 - It shall be the ____ of all members to be thoroughly familiar with all forms which they may be required to use.
duty
No addition to or elimination of Department records, forms, books, files, etc. will be made without the approval of the _________
Administrative Office.
The F-225 (red letterhead with boxes) is used for _______ correspondence, which is routed “through channels.”
intra-departmental
The _____ (red letterhead without boxes) is used for intra-departmental correspondence, including correspondence with the Board of Fire Commissioners, when routing “through channels” is not desired or required.
F-233
F-___ (black letterhead) is to be used for correspondence directed to elected city officials (Mayor, Councilpersons, City Attorney, Controller); correspondence with other governmental agencies (county, state, federal); and the public.
228
Typewritten, unless specifically exempted by ____ policy.
Bureau
with the permission of the Division, Battalion, Section, or Unit Commanders, reports utilized within their specific area of responsibility may be hand-printed. All carbon copies must be legible.
reference
Erasures may be made as necessary during the preparation of reports and records with the exception of the _____. When changes or corrections are made to final reports, records and journals, a line shall be drawn through the entry and the correction made in ink above or in the margin. The person making the correction shall initial it in ink.
journal
Members below the rank of ________ shall use full civil service name.
Battalion Chief
Use of rubber stamp signatures by officers for official communications requires approval of _____
Fire Chief.
A permanent Department form is a form with an “__” prefix preceding a number.
F
Occasionally it will be necessary to “field test” a form before a determination can be made to make it permanent. It will have “Temp” after the form number. The test period of a “Temp” form will be ___ months or less. If form is to become permanent the “Temp” will be removed. If form is not to be continued, notice to discard the form will be made by the Forms Control Officer.
six
Upon determining the need for a new form or a revision of an existing form: Immediately notify the ______, who is the Management Analyst II in the Manuals and Orders Unit, through channels, and apprise him/her of the need.
Forms Control Officer
Upon notification of transfer, members shall ______ their Personal Record Book, and any other pertinent documents to their new assignments, preferably before their report date.
“hand carry”
Fire Prevention files are strictly confidential. Refer any questions by citizens concerning your Fire Prevention files to the ___________.
Arson Investigation Unit
The Fire Code requires that “such records shall be open to the inspection of the Mayor, City Council, Board (Fire) and other governmental agencies having a valid reason for inspection of such records”.
reference
The Fire Code states that all fire prevention inspection records shall be maintained for a period of not less than _____ years from the date of making such record.
three
F-___ Cards for Fire Prevention Bureau Occupancies are retained by the responsible first-in Fire Station. F-___ Cards for General Occupancies and Dwelling Blocks are retained by the Station that has been assigned the inspection responsibility of the occupancy or Dwelling Block.
173A 173
When the “Map Block No.” is used for identification on folders, records, correspondence, etc., it shall be followed by the station designation, e.g., 10-FS1 means “MAP BLOCK NO.” 10, Fire Station 1,
reference
Recall printout updates will be provided each _____.
quarter
Battalion Commanders shall update the current recall printout when members are transferred or F-8 information changes. EMS District Commanders shall adhere to the same procedures as above.
reference
For the convenience of Company Commanders, a binder labeled “Company Records” (Book #___) is provided for the retention of records requiring frequent entries.
55
The F-HMIF is used to summarize the inspection information for data entry use. All Hazardous Materials exceeding ___ gal. for liquids, ___ cu. ft. for gases, or ___ Ibs. for solids are required to be disclosed.
55 200 500
