WEAKNESSES EXAMPLES - PURCHASING

Question 1

Is there a Purchase order system

When an invoice is received by accounts can they check it against a (signed) GRN and a copy of the PO

with pricing … that can ideally be cross checked with supplier pricelist

Answer 1

If not and the book invoices

could pay for parts not received or bad quality, not as ordered.

Question 2

IT systems - Gaps in control make systems time consuming

Answer 2

.

Question 3

DON’T FORGET things that are TIME CONSUMING … even if controlled manually … could still be a weakness in system.

eg. Manually checking prices against hard copy agreements with suppliers.

Hard copies of weighbridge records

Hard copy grain quality test results

Answer 3

.Prone to Human error

Question 4

Are plans made in time for buyers to act efficiently and economically?

Answer 4

.