Week 1-Study Focus Flashcards
(24 cards)
What is a Project Charter?
A document issued by the project sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
The Project Charter is essential for initiating a project and establishing its purpose.
What is a Business Case?
A documented economic feasibility study used to establish the validity of the benefits of a selected component lacking sufficient definition and that is used as a basis for the authorization of further project management activities.
The Business Case helps in decision-making regarding project continuation and resource allocation.
What does a Benefits Management Plan describe?
How and when the benefits of the project will be delivered, and how they will be measured.
It ensures that the project’s benefits are tracked and realized effectively.
What is the purpose of the Charter in project management?
To formally initiate a project or phase and authorize the project manager to begin work.
The Charter is a foundational document that sets the tone for the project.
What is the Initiating Process Group?
Processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.
This group is critical for project initiation and stakeholder alignment.
What is the Develop Project Charter Process?
The process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder’s needs and expectations.
This process is key to aligning stakeholder expectations with project goals.
What does Identify Stakeholders involve?
Identifying the people, groups, or organizations that could impact or be impacted by a decision, activity, or outcome of the project.
This process is crucial for stakeholder management and engagement.
What is included in a Stakeholder Register?
Identification, assessment, and classification of project stakeholders.
The Stakeholder Register is essential for tracking stakeholder involvement and influence.
What is the Stakeholder Engagement Plan?
A component of the project management plan that identifies the strategies and actions required to promote productive involvement of stakeholders in decision making and execution.
This plan ensures effective communication and collaboration with stakeholders.
What is the Stakeholder Cube?
A three-dimensional model that considers stakeholder power, interest, and attitude to provide a structured approach to stakeholder analysis.
The Stakeholder Cube helps in visualizing stakeholder dynamics.
What is Stakeholder Analysis?
A technique of systematically gathering and analyzing quantitative and qualitative information to determine whose interests should be taken into account throughout the project.
This analysis is vital for informed decision-making and prioritizing stakeholder needs.
What is the Stakeholder Engagement Assessment Matrix?
A matrix that compares current and desired engagement levels of stakeholders to help guide engagement strategies.
This tool aids in assessing and adjusting stakeholder engagement efforts.
What does the Collect Requirements Process entail?
Determining, documenting, and managing stakeholder needs and requirements to meet project objectives.
This process is essential for ensuring the project delivers the expected value.
What is Requirements Documentation?
A description of how individual requirements meet the business need for the project.
This documentation is crucial for aligning requirements with project goals.
What is a Requirements Traceability Matrix?
A grid that links product requirements from their origin to the deliverables that satisfy them.
This matrix ensures that all requirements are addressed throughout the project lifecycle.
What is a Scope Statement?
The description of the project scope, major deliverables, assumptions, and constraints.
The Scope Statement is foundational for project planning and execution.
What is the Define Scope Process?
The process of developing a detailed description of the project and product.
This process is critical for managing project scope and preventing scope creep.
What does the Plan Scope Management Process involve?
Creating a scope management plan that documents how the project scope will be defined, validated, and controlled.
This plan provides guidelines for managing scope throughout the project.
What is the Planning Process Group?
Processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives.
This group is essential for effective project planning.
What is the Project Life Cycle?
The series of phases that a project passes through from its initiation to its closure.
Understanding the Project Life Cycle is critical for managing project phases effectively.
What does the Project Management Plan describe?
How the project will be executed, monitored and controlled, and closed.
This plan serves as a roadmap for the entire project.
What are Project Documents?
Artifacts that are not part of the project management plan, such as schedules, risk registers, and logs.
These documents are important for tracking project progress and decisions.
What is a Project Management Information System (PMIS)?
An information system consisting of the tools and techniques used to gather, integrate, and disseminate the outputs of project management processes.
PMIS is crucial for effective project information management.
What is Project Governance?
The framework, functions, and processes that guide project management activities in order to meet organizational objectives.
Effective governance ensures that projects align with organizational strategy and compliance.
