1.1 System Fundamentals Flashcards
(26 cards)
What is crucial to understand when planning a new system?
The context in which it will operate
This involves conducting a thorough investigation and outlining the framework for the new system.
What does the TELOS framework assess in a feasibility study?
- Technical feasibility
- Economic feasibility
- Legal feasibility
- Operational feasibility
- Schedule feasibility
TELOS helps determine if a new system can be built, afforded, is legal, can be implemented, and can be completed on time.
What are common limitations of a proposed system?
- Budget constraints
- Technical limitations
- Time constraints
- Compatibility issues with existing systems
- Scalability concerns
Identifying these limitations early is crucial for effective planning.
What are some organizational issues related to the installation of a new system?
- Disruption to existing workflows
- Training requirements
- Resistance to change
- Integration with existing systems
These factors can significantly impact the success of a new system installation.
What technologies should be outlined for a new system?
- Hardware requirements
- Software platforms
- Programming languages
- Database systems
- Networking infrastructure
Understanding these technologies is essential for system planning.
What are some benefits of a new system for users within an organization?
- Improved Efficiency
- Better User Experience
- Enhanced Capacity and Scaling
- Cost Efficiency
- Future Proofing / Competitive Advantage
- Better Compliance
These benefits can justify the investment in a new system.
When should a new system be created?
- Existing Capacity Overflow
- Introducing New Features
- Migrating Across Technologies
These scenarios indicate the need for a new system to meet organizational demands.
What does change management involve?
Planning, implementing, and monitoring changes within an organization
Its primary goal is to ensure that everyone understands and is satisfied with the final product.
What are key factors to consider during change management?
- Who the change affects
- How the effects will be felt
- What the change will ultimately deliver
- The constantly changing work environment
These factors help manage the transition effectively.
What are benefits of implementing good change management practices?
- Increase acceptance rate of the new system
- Reduce uncertainty and resistance among users
- Minimize confusion during the transition
- Improve overall efficiency of the implementation process
- Enhance communication between different levels of the organization
Effective change management can lead to a smoother transition.
Why is compatibility important when implementing new systems?
- Integration
- Data Interoperability
- Cost and Time Savings
- User Adoption
Ensuring compatibility can ease the transition and improve user experience.
What are strategies for integrating systems facing compatibility issues?
- Develop Both Systems
- Replace with a New System
- Combine Best Features
- Choose One System
Each strategy has its advantages and should be chosen based on the specific context.
What is Software as a Service (SaaS)?
A software delivery model where the vendor is responsible for hosting, maintaining, and updating the software application
Examples include CRM tools and project management software.
What are the benefits of SaaS?
- Cost-effective
- No need for upfront hardware investment
- Externalized management and debugging
- Automatic scaling and updates
- Guaranteed uptime
SaaS offers many advantages, particularly for organizations looking to minimize IT overhead.
What are the disadvantages of SaaS?
- Limited control over the software
- Dependence on external providers
- Potential data security concerns
- Ongoing subscription costs
Organizations must weigh these disadvantages when considering SaaS.
What are the advantages of on-premise software?
- Greater control over the software and data
- No reliance on external services
- Potential cost savings in the long run
- Offline access to applications and data
On-premise solutions can be more suitable for organizations with specific control needs.
What are the disadvantages of on-premise software?
- Higher upfront costs
- Limited scalability
- Need for constant maintenance and updates
These factors can impact long-term operational efficiency.
What are the major software installation processes?
- Parallel Installation
- Phased Installation
- Direct Installation
- Pilot Installation
Choosing the right installation process is crucial for a smooth transition.
What criteria should be evaluated when deciding on an installation process?
- Changeover Process
- Risk
- Cost of Running
- Efficiency
Evaluating these criteria can help ensure a successful implementation.
What is data migration?
The process of transferring data from one system, platform, or storage format to another
This step is critical when implementing a new system.
What are common steps in the data migration process?
- Analyze
- Extract and Backup
- Transform
- Transfer
Following these steps can help ensure a successful data migration.
What are two major issues that can arise during data migration?
- Incompatibility
- Incompleteness
These issues can complicate the migration process and must be addressed proactively.
What is a common mistake in data migration?
Underestimating the time and resources required
Organizations should plan for unexpected issues and allow extra time in their migration schedule.
