15. Written Communications Flashcards Preview

Texas Basic Peace Officer > 15. Written Communications > Flashcards

Flashcards in 15. Written Communications Deck (36):
0

Brief notations concerning specific events and circumstances that are recorded while fresh in the officers mind and used to prepare a report.

Field notes

1

*Provides basis for report
*Reduces need to re-contact parties involved
*Provides greater accuracy relative to time, statements, and events than memory alone

Uses of field notes

2

All five senses are used in __________.

*observation

3

The peace officer must be able to describe _________, _________, and ________ by using specific, clear, and vivid language.

*people
*places
*things

4

Describing ________ is the most difficult.

*people

5

________ should be described beginning at one point then proceeding in one direction to ensure the description is thorough and systematic.

*Places

6

When describing ________, look for all distinguishing marks and anything that might be compared or related to a commonly known thing or idea.

*things

7

What does the acronym CYMBaL stand for and help describe?

*Color, Year, Make/Model, Body style, License plate
*Helps describe a vehicle

8

Who needs to be described from head to toe in an officers field notebook?

*Suspects
*Victims
*Witnesses

9

What information is used to describe people from head to tie?

*Race and sex
*Height and weight
*Hair
*Hat
*Face
*Eyes
*Nose
*Shirt
*Pants
*Shoes
*Other distinguishing marks
*Injuries

10

What information is used to describe vehicles?

*CYMBAL acronym
*VIN #
*Value (Est.)
*Distinguishing marks/damages
*Insured?
*Financed?

11

What information is used to describe property?

*Manufacturer
*Model name/number
*Serial #
*Cost/value
*Size
*Color
*Style
*Use
*Location found

12

What other possible information should be entered in an officers field notes?

*Contact information
*Case number
*Assisting officer activity
*Location and chain of evidence/custody
*Type of incident

13

What information should be entered into an officers field notes?

*Persons
*Vehicles
*Property
*Dates and times
*Exact location
*Other possible information

14

Questions to be answered in field notes to complete a report.

*Who?
*What?
*When?
*Where?
*Why?
*How?

15

Significant Uses of the Police Report:

*Permanent record of facts
*Coordination of follow-up
*Basis for prosecution and defense
*Performance evaluations of officer
*Statistical data
*Reference material

16

The Eight Essential Criteria of a Good Police Report:

*Accurate
*Concise
*Complete
*Clear
*Legible
*Objective
*Grammatically correct
*Correct spelling

17

Common types of police reports:

*Arrest
*Incident
*Offense
*Crash
*Supplemental

18

Arrangement of information n order of occurrence.

Chronological

19

Arrangement of information by category.

Categorical

20

*Identification of the involved persons, vehicles, etc,
*Narrative description of the offense or incident
*Elements of the offense or probable cause

Three basic kinds of information necessary in police reports

21

A word that typically describes or modifies the meaning of a noun.

Adjective

22

A word or combination of words typically serving as a modifier of a verb.

Adverb

23

A word that is the name of something (person, place, or thing).

Noun

24

A word that combine with a noun , pronoun, or noun equivalent to form a phrase that usually acts as an adverb, adjective, or noun.

Preposition

25

A word that expresses an act, occurrence, or mode of being.

Verb

26

A word that is used as a substitute for a noun or noun equivalent.

Pronoun

27

A group of words that is only a piece of a complete sentence.

Sentence fragment

28

Two or more sentences written as one.

Run-on sentence

29

A word or set of words that qualifies or limits another set of words when attached to the wrong word or words in a sentence.

Misplaced modifier

30

When two negative words are used in the sane clause.

Double negative

31

What are problems with sentence construction?

*Sentence fragments
*Run-on sentences

32

What are problems with sentence clarity?

*Misplaced modifiers
*Double negatives
*Passive voice
*Quotation marks
*Slang, Jargon, And Nonstandard Abbreviations

33

When the verb is in the ______ voice, the subject performs the action. When the verb is in the ______ voice, the subject receives the action.

*active
*passive

34

Using too many words.

Verbosity

35

Flowery and fancy words and phrases that are unnecessary and distracting.

Deadwood