3.6 Printers and MFDs

Question 1

Where is the ideal location for a printer and why?

Answer 1

In a well-ventilated position, so that the hot temperature doesn’t cause a buildup of condensation and moisture inside the printer. It should also be close to the people who will be using it most, for convenience.

Question 2

In what environment would a printer use a USB and an RJ45 connection?

Answer 2

Home environment - USB
Corporate environment - Network cable with RJ45 port

Question 3

Contrast infrastructure and Wi-Fi Direct mode.

Answer 3

In infrastructure mode, the printer is connected to the access point. In Wi-Fi direct mode, the printer acts as the access point.

Question 4

What is Page Description Language (PDL) used for?

Answer 4

To create a raster file from the print commands that are sent by a software application.

Question 5

What is the benefit of a vector graphic?

Answer 5

The size can be changed before printing without loss of quality.

Question 6

Which company developed printer control language (PCL)?

Answer 6

HP

Question 7

Who created Postscript, and how is it different from PCL?

Answer 7

Adobe; it is designed to be device-independent rather than being tied to the features of different printer models

Question 8

Why is Portable Document Format (PDF) good for printing?

Answer 8

Because it keeps the file’s original look when viewed or printed on different systems.

Question 9

What is the name of Microsoft’s page description language (PDL)?

Answer 9

XML Paper Specification (XPS)

Question 10

What is the print spooler?

Answer 10

A service built into Windows OS that exists to help print jobs. It is an executable file that manages the printing process.

Question 11

What is a print server?

Answer 11

A software application or hardware device that manages print requests and printer queue status information.

Question 12

What does a centralised print server allow you to do?

Answer 12

Control, configure and troubleshoot devices remotely from a network.

Question 13

What size organisation are print servers suitable for?

Answer 13

Small and home offices with up to fifty servers

Question 14

How does user authentication on a printer work?

Answer 14

Admin sets permissions for the printer that require a log in with a username or password

Question 15

What is the audit log?

Answer 15

The record of jobs that have been sent and printed on a particular device

Question 16

How does secure print work?

Answer 16

The print job is held on the printer until the user provides authentication

Question 17

How does Optical Character Recognition (OCR) work?

Answer 17

Scanned text is converted into digital documents that can be manipulated using a word processing program.