Project Management Flashcards

1
Q

Define Project Management

A

Process of planning and controlling the activities of a project to ensure that it is delivered on time with required features and within budget

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

How is a project defined to be successful?

A

If it has achieved it’s objectives, within agreed timescale and budgets according to acceptance criteria

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

What is acceptance criteria?

A

Agreed sign-off criteria for item in product backlog

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What is a project plan?

A

Plan that details:

  • Individual Responsibilities
  • Resources
  • Order of Work
  • Key milestones
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What is the scope of the project?

A

What needs to be done to deliver the project

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

What will change if the scope of the project changes?

A

The time and cost of the project

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

How do agile scrum methodologies reduce the risk to the client?

A

Can change the scope of the project

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

What is the role of the project manager in large scale scrum projects?

A

Acts as a buffer between outside organisations and the teams

Constructing a high level project management based on product backlog

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

What is a work breakdown structure?

A

Hierarchy of tasks to be completed and milestones within the project

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

What is the role of a project manager in a waterfall model?

A

Turn the requirements specification into a work breakdown structure and estimate amount of effort

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

What is a milestone within a project

A

Point in the project which has a high level of importance

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

What happens at a milestone in a project?

A
  • Project process is evaluated and reported to client

- Client will be given a deliverable

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

What is a deliverable?

A

An artifact that is handed over to the client

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

If tasks do not rely on each other what can happen?

A

They can be worked on concurrently by different team members

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

What will determine the sequence of tasks?

A

Inter dependencies between tasks

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Give examples of resources that may be needed for a project

A

Members of team
Specialist hardware/software
External Consultants

17
Q

How can the amount of time to complete a task be reduced?

A

Providing more resources to the task

18
Q

Why will putting double the amount of team members on a task not necessarily half the time taken to do the task?

A

Requires team work and co-ordination which take time

19
Q

What is effort normally in?

A

Persons hours/days

20
Q

What is a gantt chart?

A

Way of showing the work breakdown schedule against a time

21
Q

What is the timeline used to show?

A
  • Dependencies
  • Start and end dates for whole projects
  • How long each activity is scheduled to last
  • When the activity to complete tasks begins and ends
22
Q

Give examples of software used to create gantt charts

A

Microsoft Project

Project Libre

23
Q

What is the critical path in relation to gantt charts?

A

Pathway through a project where a delay to the completion of an activity will extend the duration of a project

24
Q

How is a critical path identified?

A

Where there is no gap between start and end points

25
Q

Define Effort

A

Physical/Mental activity to achieve part of project objectives

26
Q

What is the float?

A

Amount of time of task can be delayed without causing delay to subsequent activities and overall project

27
Q

What is the reason for creating a gantt chart?

A

Ensure the project is delivered on time and on budget

28
Q

What is the progress of a project measured against?

A

Base line plan

29
Q

What is the base line plan?

A

Agreed final plan before moving into the development phase

30
Q

What are the two ways a project can be brought back onto track?

A

Reduce the scope of work

Allocate additional resources

31
Q

What is a disadvantage of reducing the scope of work to bring a project back on track?

A

Project is completed but does not meet the original specification

32
Q

What is a disadvantage of allocating more resources to bring a project back on track?

A

Additional cost to the client

33
Q

What are the four constraints applied to every project?

A

Time
Scope
Quality
Cost

34
Q

If time and cost allocated to project are fixed, how can it still be delivered if items are added to the scope?

A

By reducing the quality of the final product or removing items from the scope.