Monitoring & Controlling Exam 1 Flashcards
Performing Integrated Change control includes:
reviewing corrective actions
denying preventative actions
approving preventative actions
all of the above
all of the above
A configuration management system
is seldom used
provides a way to manage changes within a project
is controlled by the sponsor
none of the above
provides a way to manage changes within a project
The project management plan is updated and revised
Through the Monitor and Control of Project Work process.
Through the Direct Project Execution process.
Through the Integrated Change Control process.
Through the Project Management Plan process.
Through the Integrated Change Control process.
Variance analysis is used to
define scope.
control scope.
collect requirements.
define risk.
control scope.
Outputs from Validate Scope include:
accepted delivery.
change approvals.
project document updates.
none of the above.
project document updates.
Work performance information the project manager uses in controlling costs includes
Authorized and incurred costs.
Project scope assumptions.
Constraint estimates.
All of the above.
Authorized and incurred costs.
The ________ method is helpful for cost control, resource management, and production, and compares the budgeted cost of work performed to the cost of planned and actual work performed.
actual cost
earned value
estimated value
planned value
earned value
Inputs the project manager uses to control costs include
All of the above/below.
The project management and cost management plans.
Project funding requirements.
Work performance data.
All of the above/below.
The total funds required are those included in the cost baseline plus the management contingency reserve amount. Funding requirements derived from the cost baseline can be established to
allow for early progress.
negate funds for cost overruns.
act continuously.
increase cash flow when the project is completed.
allow for early progress.
Control cost outputs include
Work efforts
Project charter
Change requests
all of the above
Change requests
Determining the cause, magnitude, and corrective action of a _______ is an important element of Control Costs
project, phase, or activity
phase overrun
budget underrun
variance
variance
_______ includes influencing the factors that create cost baseline changes, managing actual changes when they occur, and monitoring cost performance to detect variances from the cost baseline.
Estimate costs
Determine budget
Control costs
Cost contingency
Control costs
______ are time-phased budgets and components of the project management plan that overall cost performance is measured against.
Cost aggregates
Cost management plans
Cash flow controls
Cost baselines
Cost baselines
Cost/schedule control systems are typically required when subcontractors work on government contracts. Information requirements that must be demonstrated by the cost/schedule control system include
Functional costs and schedules.
Estimated and budgeted costs at completion.
Forecasted work and costs.
Budget and schedule monitoring and control
Estimated and budgeted costs at completion.
During a routing meeting, the discussion becomes heated. The participants are evenly divided on what should be done about the overcrowded workspace. Those who are budget-conscious believe laying off workers and outsourcing is most beneficial. Those who are more socially sensitive contend relocating to a larger office space to accommodate the employees is a better solution. How should this decision be made?
Short- and long-term capital benefits must take precedence.
Based on past experiences of the senior members of the discussion.
Based on how the competition has handled similar situations.
Based on facts, obligations, and long-term as well as short-term overall effects on the firm.
Based on facts, obligations, and long-term as well as short-term overall effects on the firm.
Project cost control may be effectively implemented when
the comprehensive cost summary is divided into work packages.
historical data is acted on throughout project duration.
the project manager exclusively resolves problems or develops opportunities.
stakeholders and sponsors are assigned to resolve problems and troubleshoot changes.
the comprehensive cost summary is divided into work packages.
Information required for the cost/schedule control system includes
estimated cost.
budgeted cost.
knowing when the tasks are scheduled and if actual costs differ from budgeted costs.
all of the above.
all of the above.
What schedule activity value developed by the earned value technique represents the budgeted cost for the work scheduled for completion on a schedule activity or WBS component?
actual cost (AC). cost variance (CV). planned value (PV). earned value (EV).
planned value (PV).
Why is it necessary to compare budgeting and scheduling system variance together?
The scheduling variance does not address actual performance.
The scheduling variance does not include costs.
The cost variance includes a measured comparison between work scheduled and work accomplished, which the scheduling variance does not.
The cost variance compares both the budget and work performance.
The scheduling variance does not include costs.
The project team is in the final test phases of a systems project, when one of the senior technical designers informs the project manager of a significant design glitch. The product is due to be released within weeks, and the cost and schedule overruns will be extreme without a guarantee of meeting the target rollout date. What should the project manager do?
Call a project team meeting to brainstorm possible urgent solutions to the problem.
Pass the decision onto higher management.
Push the project through and release it on the scheduled target date, with a disclaimer that upgrades will follow.
Stop work and launch a full review of the system.
Call a project team meeting to brainstorm possible urgent solutions to the problem.
Any schedule, technical performance, or cost deviation from a specific plan, which is used by all levels of management to verify the budgeting and scheduling systems is
a variance.
an undistributed budget.
a threshold.
an assumption.
a variance.
During brainstorming sessions, many ideas are introduced in an effort to gather all plausible solutions. In one instance, a project team engages in a brainstorming session led by a senior team member who voluntarily designates to the recorder which ideas should be documented for further discussion, and which ideas are irrelevant, have little merit and will consume too much time. She also says the team will stay there until they have the list narrowed down to a “top three solutions” list, if it takes all morning. What is wrong with the brainstorming procedure?
There should not be a time limit on the session.
The session should be informal and all ideas should be documented.
Nothing is wrong with the session structure.
The session should not have a leader, but rather a facilitator.
The session should be informal and all ideas should be documented.
Cost-benefit tradeoffs are primary concerns of the project manager. The primary benefit(s) achieved when the quality requirements of the project are met is
Less rework.
Higher productivity.
Stakeholder satisfaction.
All of the above.
All of the above.
Before deliverables are accepted, the ______ , which includes performance requirements and essential conditions, must be met.
Acceptance criteria
Thresholds
Benchmarks
Milestones
Acceptance criteria
What signifies the deliverables have met the needs of the customer?
Benchmark approval.
Acceptance of the quality baseline.
Formal acceptance.
Project payment.
Formal acceptance.
_______ provide the project manager with a basis to measure performance
Design experiments
Process analyses
Benchmarks
Work performance information
Benchmarks
A tool used in Control Quality is
Data gathering
Data analysis
Inspection
All of the above
All of the above
A measurement is
an actual value.
a defined parameter.
a quality planning tool.
a control standard.
an actual value.
A metric is
A quality objective.
An actual measurement.
a definition of what something is and how it is measured.
Verification that a set of required steps have been performed.
a definition of what something is and how it is measured.
Based on definitions of “metric” and “measurement,” “quality metrics” include
Risk.
Defect prevention.
Failure rate.
Conformity.
Failure rate.
Formal and informal project reports detail the
project status and inputs.
project status, and include lessons learned.
project closure report and historical database.
project inputs and outputs.
project status, and include lessons learned.
Lessons learned documentation output that becomes part of the historical project and performance database includes:
Formal and informal project and status reports.
causes for failures and corrective actions.
Feedback from all the stakeholders.
Project team members’ project diaries and reports, and changes.
causes for failures and corrective actions.
In Communications Management, identified lessons learned include _______.
causes of issues
histograms
top-down charts
none of the above
causes of issues
