HPM 11.2

Question 1

The total change fund shall be limited to ______ and the petty cash fund shall be limited to ______.

Answer 1

Change Fund = $100.00
Petty Cash Fund = $300.00

HPM 11.2, Materials Management Manual

Question 2

Petty cash and change funds shall be stored in a _______, _______ ______ ______ to maintain the funds and receipts, located in a secure place. Funds shall not be maintained in a personal bank account.

Answer 2

Locked, metal cash box

HPM 11.2, Materials Management Manual

Question 3

Individual petty cash purchases shall be limited to a maximum of _______ (excluding sales tax).

Answer 3

$50.00

HPM 11.2, Materials Management Manual

Question 4

The total amount of cash, receipts on hand, and receipts in transit must equal the total funds at all times. The commander shall designate someone other than the custodian to conduct surprise audits on a ____________ basis.

Answer 4

quarterly

HPM 11.2, Materials Management Manual

Question 5

Each command shall report shortages due to theft in the fund ____________ to FMS, APU. The theft must be reported in writing no later than the _________________ .

Answer 5

the first business day following the discovery of the theft.

HPM 11.2, Materials Management Manual

Question 6

A list of receipts and/or STD 439’s shall be prepared on a ________ at least __________.

Answer 6

CHP 264 / monthly

HPM 11.2, Materials Management Manual

Question 7

The commander shall appoint judicious staff as cardholders and pre-approve all ___________ purchases. The commander shall also review monthly bank statements and sign each CHP 317.

Answer 7

credit card

HPM 11.2, Materials Management Manual

Question 8

State agencies must make every effort to conduct business with certified ______ and/or _______________ business enterprises.

Answer 8

small / disabled veteran-owned business enterprises.

HPM 11.2, Materials Management Manual

Question 9

The credit card may only be used for the following services:

Answer 9

Key duplication, miscellaneous reproduction, film development (excluding confidential documents and photographs), emergency medical oxygen bottle refills, and hydrostatic testing.

HPM 11.2, Materials Management Manual

Question 10

If the credit card is lost or stolen, the cardholder will immediately contact the bank and approving official and provide the complete cardholder name (as shown on the credit card), credit card number, and date reported to the police if applicable. It is imperative that the bankcard contractor be contacted within _________ of the loss of the card to limit the departments liability to $50.

Answer 10

48 hours

HPM 11.2, Materials Management Manual

Question 11

Equipment which has a unit cost of $5,000.00 or more (including tax, freight, etc.) is classified as _______.

Answer 11

major.

HPM 11.2, Materials Management Manual

Question 12

Equipment which has a unit cost of less than $5,000.00 but requires stringent accountability controls is classified as _________.

Answer 12

sensitive.

HPM 11.2, Materials Management Manual

Question 13

Equipment less than $5,000.00 that does not require stringent accountability controls is classified as ________.

Answer 13

minor.

HPM 11.2, Materials Management Manual

Question 14

Equipment that cannot be located is considered_________ ; _________ items or discrepancies not resolved by the commander must be noted on the actual inventory printouts. A description of the __________ items or discrepancies must be included in the certification memorandum. The memorandum must also state what efforts were taken to locate the equipment and what procedures will be implemented to reduce future occurrences of missing equipment.

Answer 14

missing

HPM 11.2, Materials Management Manual

Question 15

All inventory documents including certification memorandums and acquisition/disposal documents must be retained for ________________.

Answer 15

three years plus the current year.

HPM 11.2, Materials Management Manual

Question 16

If a change-of-command inventory has been completed within _________ prior to the scheduled annual inventory month, the change-of-command inventory can serve as both inventories.

Answer 16

90 days

HPM 11.2, Materials Management Manual

Question 17

If there are findings/discrepancies, the commander will be asked to respond to their division within _________ regarding OISP’s audit discrepancy memorandum.

Answer 17

ten working days

HPM 11.2, Materials Management Manual

Question 18

Identification card shall be destroyed at ______________.

Answer 18

the command.

HPM 11.2, Materials Management Manual

Question 19

Cash, which is unclaimed after ________, will be converted to a money order, and forwarded to FM ass with a transmittal.

Answer 19

90 days

HPM 11.2, Materials Management Manual

Question 20

The department shall reimburse the moving and relocation expenses of a uniformed employee or any immediate family member residing with the employee in the same household or on the same property when it’s necessary to move because the employee has received a credible threat that a life-threatening action may be taken against the employee or the employees immediate family as a result of the employees employment. Temporary relocation housing shall not exceed _____ days. The department ceases to be liable for relocation cost after _____ days of the original notification of a viable threat.

Answer 20

60/120

HPM 11.2, Materials Management Manual

Question 21

Temporary relocation housing shall not exceed _____ days

Answer 21

60

HPM 11.2, Materials Management Manual

Question 22

The original CHP 264 and supporting reimbursement receipts/vouchers are to be retained by the Area command for a period of ___________.

Answer 22

Four years

HPM 11.2, Material Management Manual