Accounting Flashcards
1
Q
Account
A
a device for recording the changes (increases or decreases) in the fundamental accounting elements
2
Q
Accountant
A
one who is concerned with the design of the system of records, the preparation of reports based upon the recorded data, and the interpretation of the reports
3
Q
Account balance
A
the difference between the total debits and the total credits in an account
4
Q
accounting
A
a language of business employed to communicate financial information based upon analyzing, recording, classification, summarization, reporting, and interpretation of financial data.
5
Q
accounting cycle
A
the process involved in journalizing, posting to the ledger, taking a trial balance, preparing statements, making adjusting and closing entries, and preparing a post - closing trial balance.
6
Q
accounting equation
A
assets equal Liabilities plus Owner’s Equity
7
Q
accounts payable
A
an unwritten promise to pay creditors for property, such as merchandise, supplies, or equipment, purchased on credit, or for services received on credit.
8
Q
accounts receivable
A
an unwritten promise by a customer to pay, at a later date, for goods sold or services rendered
9
Q
accounts receivable turnover
A
measures how many times per year receivables are collected.
Calculation: net credit sales divided by average accounts receivable.
10
Q
average accounts receivable
A
(beginning accounts receivable + ending accounts receivable) divided by 2
11
Q
accrual accounting
A
recording in each fiscal period applicable expenses, whether paid or not, and income earned, whether collected or not.
12
Q
accrued expense
A
an expense incurred in operating a business during an accounting period, but not yet paid
13
Q
accrued income
A
income actually earned during an accounting period but which will not be received until a future period
14
Q
acid
A
test ratio (quick ratio) - quick assets divided by current liabilities
15
Q
activity analysis
A
measures how efficiently a firm is utilizing its assets
16
Q
adjusted trial balance
A
a trial balance taken after adjusting entries have been recorded
17
Q
adjusting entries
A
entries made at the conclusion of a fiscal period to bring accounts up to date
18
Q
age of accounts receivable
A
measures the average time required to collect receivables.
Calculation: 365 days divided by Accounts Receivable Turnover
19
Q
age of inventory
A
measures the average time required to sell inventory.
Calculation: 365 days divided by Inventory Turnover
20
Q
allowance for bad debts (allowance for doubtful accounts)
A
a contra - asset account utilized to accumulate totals against accounts receivable
21
Q
assets
A
property of monetary value owned by a business
22
Q
bad debts expense (uncollectible accounts expense; loss from uncollectible accounts)
A
accounts receivable that are uncollectible
23
Q
balance sheet (statement of financial position; statement of financial condition)
A
a formal financial statement illustrating the assets, liabilities, and owner’s equity of a business as of a specific date
24
Q
balance sheet common
A
size statements/percentage method - express the major items in the balance sheet as a percent of the total assets and compare with previous fiscal periods.
25
balance sheet comparative forms
record the balance sheet data for two or more comparable periods on the same form so that the information can be readily compared
26
banker's method/360 day method
a method of computing interest based on the assumption that there are 360 days in a year
27
bank statement
an itemized listing prepared by the bank of additions to the subtractions from a depositor's account
28
bank statement reconciliation
the process by which the depositor attempts to reconcile the bank statement balance with the checkbook balance
29
bookkeeper (information processor)
one who is involved in the process of recording financial information in a prescribed manner
30
bookkeeping
the recording of financial information in a prescribed manner.
31
book value (undepreciated cost)
the cost of a fixed asset less its accumulated depreciation
32
business papers (source documents)
the first record of a business transaction, such as check stubs, receipts, sales invoices, purchase invoices, cash register tapes, etc.
33
calendar year
a twelve-month period beginning January 1st and concluding on December 31st
34
cancelled check
a check which has been paid by the bank and returned to the drawer for recordkeeping
35
capital (net worth; owner's equity; proprietorship)
the amount by which the total assets exceed the total liabilities of a business; an owner's financial interest in a business
36
cash
coins, currency (paper money), checks, credit card receipts and money orders received from others, as well as money deposited in the bank
37
cash basis accounting
an accounting practice in which revenue is not recognized in the accounting records until received and in which expenses are not recognized until paid.
38
cash discounts
discounts from quoted prices as an inducement for prompt payment of invoices
39
cash disbursements (cash payments)
money and money substitutes paid
40
cash short and over
a special ledger account that is used to keep track of unexplained shortages or overages of cash
41
Certified Public Accountant (CPA)
an individual possessing a college education, having practical experience in accounting and who has passed a comprehensive state examination in order to be certified to practice public accounting in that state
42
chart of accounts
a list of all the account titles and the account numbers assigned to them
43
checks
a piece of commercial paper drawn on funds in a bank account and payable on demand
44
check stub
a form on which information is recorded by the drawer of a check concerning the check drawn; a source document
45
chronological
in accounting, to record in order of time
46
classifying
the sorting of the many business transactions in an orderly and systematic manner
47
closing entries
entries made at the end of each reporting period to transfer the balances of the temporary owner's equity accounts to the permanent owner's equity account and to reduce the balance in the temporary owner's equity accounts to zero in preparation for the next accounting period
48
compound journal entry
an accounting entry that involves more than two accounts
49
contra account
an account designed to accumulate totals to offset a related account
50
Cr.
the abbreviation for credit
51
credit
the right side of a standard account
52
credit balance
a condition that occurs when the total of the credits in an account is larger than the total of the debits in that account
53
credit memorandum
a source document that grants credit to a buyer for purchase allowance; items in the bank adds to the account balance
54
creditor
a business or individual to whom a debt is owed
55
current ratio
current assets divided by current liabilities
56
current assets
cash of other assets that will be converted into cash or consumed within one year
57
current liabilities
debts of a business that are generally paid within one year
58
data entry (recording)
the committing of a business transaction and the events surrounding such into writing
59
debit
the left side of a standard account
60
debit balance
a condition that occurs when the total of the debits in an account is larger than the total of the credits in that acocunt
61
debit memorandum
items the bank deducts from the account balance
62
debtor
the business or individual who owes a debt
63
deposits in transit
deposits that have been made and added to depositor's checkbook, but have not yet been listed on the bank statement
64
deposit slip (deposit ticket)
a bank form that lists those cash items (currency and coin) and individual checks to be deposited
65
depreciation
the loss in value of a fixed asset due to wear and tear and the passage of time; or, a method of matching the cost of a fixed asset against the revenues that the fixed asset will help produce during its useful life
66
depreciation expense
the portion of the original cost of a fixed asset that is assigned as an expense to the reporting period expected to benefit from its use
67
disbursement
a payment
68
discount period
a specific number of days during which a discount is available if the account is paid
69
dishonored check
a check not paid by the bank when properly presented
70
double entry accounting (double entry bookkeeping)
the process of recording equal debits and credits for a single business transaction
71
Dr.
the abbreviation for debit
72
drawing account (owner withdrawals)
a separate owner's equity account in which withdrawals of cash or other assets by the owner for personal use are recorded
73
employee
one who is under the control and direction of an employer with regard to the performance of employment
74
E.O.M.
end of month
75
expenses
a decrease in assets, other than withdrawals by the owner, which result from efforts to produce revenues
76
face of note
the principal sum the maker of a note promises to pay
77
federal income tax withholding
the amount that an employer must withhold from an employee's pay for income tax purposes
78
Federal Insurance Contributions Act (F.I.C.A.)
a federal act that requires most employers and employees to pay taxes to support the federal social security program
79
Federal Unemployment Tax Act (F.U.T.A.)
a federal act imposed upon each employer for financing the administration costs of the federal and state unemployment compensation programs
80
F.I.C.A.
abbreviation for Federal Insurance Contributions Act
81
fiscal period
a period of time covered by an income statement
82
fixed assets (long-term assets)
property of a relatively permanent nature used in the operation of a business and not intended for resale
83
fixed liabilities (long-term liabilities)
liabilities that are not due and payable within one year
84
F.U.T.A.
Federal Unemployment Tax Act
85
general journal
a book of original entry in which any business transactions is recorded in chronological order
86
general ledger
the book of accounts
87
gross earnings (gross pay)
income before any deductions have been made
88
gross margins (gross profit)
net sales minus the cost of goods sold
89
gross profit percentage
gross profit divided by net sales
90
in balance
a condition in which the total of the debits and the total of the credits are equal in an account
91
income (revenue)
an inflow of assets as a result of selling a product or providing a service
92
income statement (profit and loss statement; statement of operations; operating statement)
a formal financial statement which presents the income, expenses, and resulting net profit or net loss for a given period.
93
income statement common
size statements/percentage method - express the major items in the Income Statement as a percent of Net Sales and compare with previous fiscal periods
94
income statement comparative forms
record the income statement date for two or more comparable periods of the same form so that the information can be readily compared
95
income tax
a tax levied on the earnings of individuals and businesses by federal, state, and local governments.
96
independent contractor
any person who agrees to perform a service for a fee and who is not subject to the control of those for whom the service is performed
97
intangible assets
those assets that cannot be touched or grasped (examples include patents, copyrights and goodwill)
98
interest
money paid for the use of money
99
interpreting
explaining the significant events of developments that occur, usually taking the form of analysis and comparisons
100
inventory (merchandise)
goods purchased for resale at a profit
101
inventory turnover
the number of times the average in inventory has been sold or used up (turned over) during a period
calculation: cost of goods sold for period divided by average inventory
102
average inventory
(beginning inventory divided by ending inventory) divided by 2
103
invoice
a source document showing quantity, description, prices of items, total amount of purchase and the terms of payment
104
journal
any book of original entry
105
journalizing
the process of recording business transactions in a book of original entry
106
ledger
a book of accounts in which date from transactions recorded in journals are posted and thereby summarized
107
liabilities
any debts that a business owes
108
liquidity analysis
measures the ability of the firm to meet its current obligations
109
maturity date
the date on which payment is due on a promissory note
110
mortgage payable
a long-term liability; a written promise that pledges real property as security for payment of a debt
111
net earnings (net pay; take home pay)
gross pay less payroll deductions; an employee's take home pay
112
net income (net profit)
the difference between gross profit and expenses when gross profit is larger
113
net loss
the difference between gross profit and expenses when expenses are larger
114
net purchases
purchases minus purchases returns and allowances minus purchase discounts
115
net sales
sales minus sales returns and allowances minus sales discounts
116
notes payable
a written promise to pay a creditor a certain amount in the future
117
notes receivable
a written promise of a customer to pay the business a sum of money at a future date
118
N.S.F.
Not Sufficient Funds
119
operating expenses (overhead)
expenses incurred in the normal operation of a business
120
original cost basis
the amount originally paid for a depreciable asset
121
other expenses
expenses incurred that are not the direct result of regular trading activities of a business
122
other income
income received that is not the direct result of regular trading activities of a business
123
outstanding checks
checks that have been drawn and subtracted from the depositor's checkbook, but which have not yet been presented to the bank for payment
124
overdraft
the issuance of a check without sufficient funds in the account when it is presented for payment
125
permanent accounts
accounts that accumulate information across accounting periods; all accounts reported on the balance sheet
126
petty cash fund
a fund of currency and coin established for the payment of small amounts of money
127
petty cash voucher
a form used to reflect payments from the petty cash fund
128
post
closing trial balance - a work paper prepared after all temporary owner's equity accounts have been closed and all permanent accounts have been balanced and ruled, proving the equality of the debits and credits.
129
postdated check
a check dated subsequent to (following) its date of issuance
130
posting
the transferal of data from the journal to the ledger
131
prepaid expenses
items which are considered to be assets when acquired, but which will become expenses when consumed or expired
132
principal
the face value of a promissory note upon which interest is computed
133
profitability analysis
provides evidence concerning the earnings potential of a company and how effectively the firm is being managed
134
profit and loss statement
same as income statement
135
profit margin
net income divided by net sales
136
promissory note
a written promise made by a person or business to pay a certain sum of money to another person or business at a specified time in the future
137
proprietorship
same as captial
138
proving cash
the process of determining whether the amount of cash, both on hand and in the bank, is the same as what is indicated in the accounting records
139
purchase invoice
a source document prepared by the seller listing the items shipped, their cost and the method of shipment (from the buyer's viewpoint)
140
purchase order
a written order by a buyer for merchandise or other property specified in the purchase requisition
141
purchase requisition
a form used to request the responsible person or department to purchase merchandise or other property
142
purchases
a temporary owner's equity account used to record the buying of merchandise for resale
143
purchases discounts
a temporary owner's equity contra purchases account used to record discounts taken on inventory purchases; the amount of any discounts granted by suppliers to encourage prompt payment of their invoices
144
purchases returns and allowances
a temporary owner's equity contra purchases account utilized to record the return of merchandise to the manufacturer or supplier as the result of material defects in workmanship and/or inferior product quality
145
quarterly
a three - month period
146
quick assets
cash, marketable securities, accounts and notes receivable
147
rate
the annual percentage rate used to compute interest
148
retail sales tax
a tax imposed on tangible personal property sold at retail
149
salary
generally considered to be compensation for managerial or administrative services, expressed in terms of a month or year
150
sales
a temporary owner's equity account used to record the earning of revenue
151
sales discounts
a temporary owner's equity contra sales account used to record discounts given to customers as an incentive for prompt payment
152
sales invoice
a source document prepared by the seller that lists the items shipped, their cost and the method of shipment (from the seller's viewpoint)
153
sales returns and allowances
a temporary owner's equity contra sales account used to record credit given to a customer for shortages or damaged goods
154
salvage value
the estimated value of a fixed asset at the end of its useful life
155
statement of account
a report sent to each customer, usually at the end of the month, which indicates the status of his or her accounts
156
statement of net worth (statement of owner's equity)
a formal financial statement which summarizes all of the changes in owner's equity during a specified period of time
157
stop payment order
an order by a depositor requesting a bank not to pay on a check previously issued
158
straight
line depreciation - a method in which the depreciable cost basis (original cost basis less salvage value) of an asset is apportioned equally over its estimated useful life expressed in terms of month or years
159
summarizing
bringing accounting data together in a way that will further enhance its usefulness, usually by means of reports and statements
160
supplies
a type of asset that will be consumed as it is used (examples: embalming supplies and office supplies)
161
S.U.T.A.
State Unemployment Tax Act
162
T account
a skeleton form of an account used for instructional purposes
163
tangible assets
those assets that can be appraised by value or seen or touched (ex. pews, chairs, etc)
164
temporary owner's equity accounts
accounts utilized to accumulated income, expenses, and owner's withdrawals for one accounting period only
165
term of note (time)
the period of time from the date of the note to the maturity date
166
transaction
any activity of a business enterprise that involves the exchange of values
167
transaction analysis
the effect of business activities on the accounting elements
168
transposition error
an amount written with the digits in the incorrect order
169
trial balance
a work paper proving the equality of the debit and credit balances in the ledger
170
U.C.F.
Uncollectible Funds
171
useful life
the estimated determinable life of a fixed asset
172
W-2 Form
Wage and Tax Statement; a report furnished by the employer for each employee indicating gross earnings and deductions
173
W-4 Form
Employee's Withholding Allowance Certificate
174
Wage
a form of compensation usually for skilled and unskilled labor, expressed in terms of hours, weeks or pieces completed.
