Accounting Concepts Flashcards
(91 cards)
Walk me through the three financial statements.
The three financial statements are the Income Statement, Cash Flow Statement, and the Balance Sheet.
The Income Statement measures the company’s profitability over a period of time by tracking revenues, expenses, and taxes. The last line item is Net Income.
The Cash Flow Statement tracks the cash flows of a company over a period of time. It begins with Net Income, adjusts for non-cash expenses and changes in operating assets and liabilities (working capital), then shows how the company’s cash balances changed due to Investing or Financing activities. The last line item is the company’s net change in cash.
The Balance Sheet shows a company’s Assets (its resources), Liabilities, and Shareholder’s Equity at a specific point in time. It holds to the equation A = L + SE
Can you give examples of major line items in each of the financial statements?
Income Statement:
+ Revenue
- COGS (Cost of Goods Sold)
= Gross Profit
- SG&A (Selling, General, & Expenses)
- Operating Expenses
= Operating Income (EBIT)
Pre-Tax Income
Net Income
Cash Flow Statement:
Cash Flow from Operations:
+ net income
+ depreciation & amortization
- stock-based compensation
+/- changes in working capital (operating assets & liabilities)
Cash Flow from Investing:
- capital expenditures
+ sale of PP&E
+/- sale/purchase of investments
Cash Flow from Financing:
- dividends issued
+/- debt raised/paid off
+/- shares issued/repurchased
How do the three statements link together?
Net Income (IS last line) flows to the top line of the CF statement.
In CF statement you add back non-cash charges such as D&A to the Net Income number.
In CF statement net changes in working capital (operating assets and liabilities in the BS) affect Cash Flow from Operations. If operating assets increase, cash flow decreases. If operating liabilities increase, cash flow increases.
Now you take into account investing and financing activities, and the changes to line items like PP&E or Debt on the BS. These affect the CF statement, and result in a net change in cash flow as a final line item in CF.
On the BS, the Cash at the top reflects previous Cash + net change in cash flow from CF final line. IS Net Income flows into BS Retained Earnings.
BS Assets = Liabilities + Shareholder’s Equity.
If I wanted to use only one financial statement to review the overall health of a company, which statement would I use and why?
CF because gives picture of how much cash a company is actually generating - the #1 thing you care about when reflecting the overall financial health of a company.
The IS is misleading bc it includes non-cash expenses while excluding cash expenses like CapEx.
If I could only look at two financial statements, which would I use?
The IS and the BS because you can create the CF statement from the two of those, if you have the beginning and ending BS for the period that the IS covers.
How do you tell what items on the Balance Sheet should be an Asset or a Liability?
Assets result in additional/potential cash in the future. (Accounts Receivable = direct cash increase, Goodwill or PP&E = indirect cash increase)
Liabilities result in less/potentially less cash in the future. (Debt, Accounts Payable = direct cash decrease, Deferred Revenue = indirect cash decrease as you recognize additional taxes in the future as you recognize revenue)
How can you tell whether or not an expense should appear on the Income Statement?
Two conditions MUST be true for expenses to appear on IS:
1) the expense must correspond 100% to the current period
2) the expense must affect the business income available to common shareholders (Net Income to common via tax-deductible, etc)
Items that match these conditions:
- employee compensation
- marketing spending
-depreciation/amortization
- interest expenses
Items that will not be included:
- repaying debt principal (not tax deductible)
Why do you add back non-cash expenses from the Income Statement in the Cash Flow Statement?
Because you want to reflect what you’ve saved on taxes with the non-cash expense.
Example: if D&A +10 with a tax rate of 20%, Net Income -8. In the CF, you add back 10 non-cash expenses to Net Income at the top line, and the net change in cash is +2. That +2 represents the tax savings from the non-tax expense.
How do you decide when to capitalize rather than expense a purchase?
If the purchase corresponds with an Asset with a useful life of over 1 year, it is capitalized (BS rather than IS). Then it is depreciated or amortized over a period of years.
Examples: PP&E (factories, equipment), land
Not sure what this means: If you’re paying for a multi-year lease of a building you would NOT capitalize it unless you own the building and pay for the entire building in advance.
If Depreciation is a non-cash expense, why does it affect the cash balance?
Because Depreciation is tax-deductible, and therefore changes will cause a change in tax savings.
Where does Depreciation usually appear on the Income Statement?
1) embedded into COGS or Operating Expense
2) separate line item
Why is the Income Statement not affected by Inventory purchases?
The expense of purchasing Inventory is only recorded on the IS as COGS when the goods associated with it have been manufactured and sold (accrual accounting matching principle).
If Inventory is just sitting in a warehouse, it does not count as COGS.
Why DON’T interest payments show up on the Cash Flow Statement, as they’re also a financing activity? Why do Debt repayments show up on the Cash Flow Statement?
Interest payments, because they correspond to the current period and are tax-deductible, are shown on the IS. Because they are a true cash expense and already appeared on the IS, showing them on the CF would be incorrectly double-counting it.
Debt repayments however are a true cash expense that do not appear on the IS, so we need to adjust them on the CF.
Why do debt repayments not show up on the Income Statements?
Because debt principal payments are a reduction of a liability, not an expense (which is an operating cost that a company incurs when generating revenue). It therefore only shows up on CF and BS.
What’s the difference between Accounts Payable and Accrued Expenses?
Mechanically, they are both the same – Liabilities on the BS, used when you’ve recorded an IS expense for a product/service you have received but NOT paid for in CASH.
The difference is that Accounts Payable is mostly for one-time expenses with invoices (ex: law firm payment), while Accrued Expenses is for recurring expenses without invoices (employee wages, rent, utilities)
When would a company collect cash from a customer and not record it as revenue?
This happens with Deferred Revenue, when a customer pays upfront for a good or service to be delivered in the future.
Under accrual accounting, you don’t record revenue until 1) control of the good/service is transferred to the customer and 2) you are reasonably sure of payment.
In Deferred Revenue, the control of the good or service hasn’t been transferred to the customer yet, and is therefore not recognized as IS revenue.
Examples: web-based subscription software, magazine subscriptions.
If cash collected is not recorded as revenue, what happens to it?
It goes into Deferred Revenue on the BS under Liabilities.
Over time, as the company’s products/services are delivered to customers, revenues are earned and show on the IS, and the Deferred Revenue balance decreases on the BS.
Why is Deferred Revenue considered a Liability on the Balance Sheet?
An Asset results in more cash in the future, while a Liability results in less cash in the future.
Deferred Revenue causes not just a burden on the company to provide future goods and services, but
additional taxes and potentially recognizing additional expenses when we record it as real revenue
What is the difference between Accounts Receivable and Deferred Revenue?
Accounts Receivable is when goods/services have been provided to the customer, but the company is awaiting cash payment. It is an Asset because it implied additional future cash.
Deferred Revenue is when a customer pays cash upfront for a good/service to be received in the future. It is a Liability because it implies lower future cash.
There are therefore 2 key differences
1) whether or not cash has been collected from customers
2) whether good/service has been delivered to the customer
How long does it take for a company to collect its Accounts Receivable balance?
Usually ranging between 30-90 days. It can be higher for companies selling higher-priced items, and lower for companies selling lower-priced items, or cash-only companies.
How are Prepaid Expenses and Accounts Payable different?
Prepaid Expenses are expenses that have been pre-paid but have not yet been recognized as expenses on the IS. It is an Asset on the BS.
Accounts Payable occur when a company has recognized an expense on the IS, but has not yet paid cash.
There are therefore 2 key differences:
1) whether cash has been paid or not (Prepaid Expense - cash paid, Accounts Payable - cash not paid)
2) whether good/service has been delivered (Prepaid Expense - not yet delivered, Accounts Payable - delivered)
What is the line item “Income Taxes Payable” on the Liabilities side of the Balance Sheet?
Income Taxes Payable are taxes that accrue but are not yet paid in cash.
An example: a company pays income taxes in cash once every 3 months, but produces an IS every month.
What is the line item “Non-Controlling Interest” also known as the Minority Interest on the Liabilities side of the Balance Sheet?
A Non-Controlling Interests arise from the accrual accounting rule in which any majority stakes require full consolidation of the parent company and subsidiary company’s financials, even if the stake does not represent complete 100% ownership.
Therefore, on the parent company’s BS you will see a line item for “Non-Controlling Interest” for the less than 50% share of the company the parent company does not own.
Example: You own 70% of a company that is worth $100. On the BS, Liabilities, Non-Controlling Interest = $30
What does “Investments in Equity Interests” also known as Associate Companies line item on the Assets side of a Balance Sheet signify?
If you own over 20% but less than 50% of a company, “Investments in Equity Interests” refers to the portion you DO own.
Example: You would 25% of a company worth $100. BS, Assets, Investments in Equity Assets = $25