Adm 1-15 Flashcards

Question

Under ADM-05, what is the chain of command and descending order of rank?

Answer 1

- Colonel/Superintendent - Lieutenant Colonel/deputy superintendent - Lieutenant Colonel - Major - Detective captain - Captain - Detective Lt - Lieutenant - SGT - Trooper

Answer 2

- Each organizational entity shall be under direct command of ONLY 1 supervisor. - Each employee is only accountable to 1 supervisor at any given time and - Each employee is bound to the chain of command for their position. - Supervisor ratio to subordinates needs to be adequate to provide guidance and control - Ranking personnel shall assume control outside their own organizational entity when failure to do so would seriously endanger the department’s - Ability to maintain law and order and - public image

Answer 3

Adequate to provide guidance in control

Answer 4

- Assume control outside their own organizational structure only when failure to do so would seriously endanger the dept - ability to maintain law and order and - public image

Answer 5

Command staff responsibilities

Answer 6

They are responsible for administrative and operational control -shall maximize their involvement to deliver the highest level of **public and other law enforcement entities. **

Answer 7

Command staff shall include the following ranks: -Colonel/Superintendent -Lieutenant Colonel/Deputy Superintendent -Lieutenant Colonel ***Civilian Members of the Command Staff (both ARE Equivalent rank to LTC)*** -Chief Admin Officer (civilian) -Chief Science Officer (civilian ) Then -MAJOR

Answer 8

Chief Administrative Officer and Chief Science Officer.

Answer 9

Act as (CEO)Chief Executive Officer of the department - Assume full authority over organization, administration, discipline of the department - Enforce (promulgate) all RRPPOD.

Answer 10

- Act as Chief Operating Officer (COO) of the department -Assume command of the department as a signed and during the absence of the Colonel/superintendent

Answer 11

Written directives, schedules and forms.

Answer 12

The department shall provide administrative direction and operational guidance through an internal written directive process.

Answer 13

-General order is issued by the Superintendent Purpose: -to Codify or defines the policies and procedures of the state police.

Answer 14

Personnel order is issued by the superintendent. -The purpose is to show assignments, appointments, discipline, transfers, discharges, or commendations.

Answer 15

Special orders are issued by the superintendent. -They are specific instructions for specific personnel and/or dissemination of information relative to a particular topic or incident

Answer 16

Superintendent’s memorandum is issued by the superintendent - formal or informal clarification or inquiry.

Answer 17

The division commander’s orders are issued by the Division Commanders. -Administrative orders are issued to members under their command.

Answer 18

An administrative notice is issued by the Superintendent/Deputy Superintendent. -It is to inform members about general issues ( crime, training, law updates, etc.) and/or address items not covered by the above directives.

Answer 19

To promote or make widely known (an idea or cause)

Answer 20

1) the Colonel/Superintendent will ensure the proper distribution and posting of directives. - It is the responsibility of each sworn member or civilian employee to read and familiarize themselves with promulgated PPRROD - They must read within 1 week or 1 week of return if on leave - ELECTRONICALLY sign an acknowledge of receipt and review of all directives posted on PowerDMS. - sign appropriate signature receipt to acknowledge receipt and review - Each division shall maintain a copy of signed sheets saying the employees acknowledge -civilian direct their questions to their immediate supervisors

Answer 21

They shall be reviewed annually, remain in effect until rescinded or superseded.

Answer 22

They will be reviewed on an annual basis, and remain in effect until they rescinded or superseded.

Answer 23

-Valid for one year unless rescinded. New directives may be issued at any time. These directive shall be reviewed at the end of one year prior to re-issue.

Answer 24

The Strategic Planning Section Shall facilitate these.

Answer 25

All Directive shall be amended to coincide with the terms of the current collective bargaining agreement, state and federal laws, and including executive orders.

Answer 26

Members shall obtain a copy of a written directive from PowerDMS and/or Docushare. If can’t access it there, member shall request it through channels to Strategic Planning Section.

Answer 27

The Office of Superintendent-Strategic Planning Section. They must save the signed original copy of all written directives

Answer 28

A SOP is created and maintained internally by the Section/Unit Commander. Shall forward a copy through channels. Upon approval the SOP shall be filed with the appropriate Division Commander. Review SOP’s annually and ensure that any changes are approved through channels of the Office of Superintendent.

Answer 29

Each troop/station/section/unit commanding officer shall submit master VAC schedule for all employees and their division before February 14 of each year. - They must ensure that all sworn members have selected vacation weeks according to their collective bargaining agreement. - Division commander shall retain submitted master vac schedules for the year for all sworn in civilian employees. -Division of administrative services/human resources shall Post a blank copy of the master vacation schedule to PowerDMS- Department Forms, prior to January 1.

Answer 30

The Grant approval process

Answer 31

Whenever an employee seeks to obtain services or funding through private, public, state, or federal entities or to acquire or transfer equipment from an outside entity they must follow procedures within this policy.

Answer 32

1) Grant 2) cooperative agreement 3) Interagency service agreement (ISA) 4) Equipment acquisition agreement

Answer 33

An award of financial assistance from any external entity Where there is no “substantial involvement” anticipated between that entity in our department.

Answer 34

In agreement of financial assistance where there is a substantial involvement anticipated between an external entity in our department during the performance of an agreed activity.

Answer 35

In agreement between the department in a state entity which is committing funds for a specific program

Answer 36

Agreements where the department receives equipment to provide services, perform a specific function, or use within its operations.

Answer 37

Portions of funds that the department shall provide to supplement the funding agencies contribution. Match is usually a percentage of the projects total budget

Answer 38

An employee appointed by the division commander to oversee a specific request/project. They are responsible for the completion of all quarterly and annual reports

Answer 39

SP 426 Grant/agreement approval request form.

Answer 40

Unless prior written approval has been granted from the colonel/superintendent employees shall not - enter into any grants cooperative agreements or inter-agency services agreements or - submit an application or accept funding and or equipment from any outside entities.

Answer 41

ADM-30 asset management

Answer 42

The grant review committee Shall review existing funded programs throughout the year.

Answer 43

Request for funding shall be reviewed by Department Members prior to submission to ensure the align with dept. Goals and objectives: -Director of Federal Grant Initiatives -Grant unit representatives -Strategic Planning Section Commanding Officer

Answer 44

All employees shall summitt request through the appropriate Division Commander or designee at least 15 days prior to the filing date deadline.

Answer 45

1) SP 426 2) A copy of the original application identifying the funding source and requirements 3) A program statement narrative that identifies the goals and objectives to be accomplished and supporting documentation 4) A budget which includes current information regarding personnel and or equipment costs and the services to be performed and or purchased.

Answer 46

The division commander or designee

Answer 47

1) Shall review all requests 2) Ensure adequate time to allow for modifications before filing deadline 3) Endorse the SP 426 4) Forward the request to the strategic planning section 5) Designate a project administrator

Answer 48

1) Shall immediately review the approved request to make sure it goes with department goals and objectives 2) requested and reviewed by the Director of federal grants initiative, and grants 3) Forward completed request to the chief administrative officer and superintendent for approval. 4) maintain hardcopies of completed applications and SP-426 forms

Answer 49

1) Shall document approved request, 2)immediately schedule a request review meeting with the designated project administrator, 3) and notified the grants manager.

Answer 50

1) Shall record request received from the grants coordinator, 2) ensure the request budget is appropriate and accurate, and 3) attend request review meeting with grants coordinator and the designated project administrator.

Answer 51

Approve or deny the request. It’s approved sign the original application in the SP 426.

Answer 52

Line inspections

Answer 53

To improve the operational readiness of the department by ensuring all members adhere to all establish rules RRPPOD and general laws.

Answer 54

Members from the rank of captain through Trooper shall be inspected.

Answer 55

Members assigned duties requiring civilian attire are exempt.

Answer 56

Troop/section commanders.

Answer 57

Troop/Section commanders

Answer 58

All members are inspected at least quarterly by their first line supervisor.

Answer 59

Inspections are properly documented on paystation. They are tracked quarterly during the month of January, April, July, and October.

Answer 60

They must conduct inspections of all immediate subordinates ***at least quarterly***, of their assigned **cruisers and equipment**. They are to submit a report of the inspection including an explanation of inadequacies and ***pay station quarterly***. In the months of January, April, July, and October

Answer 61

January, April, July, and October.

Answer 62

Minor deficiencies may be required reported as adequate as long as they are corrected via*** pay station.*** Repeated minor deficiencies shall be documented an EES form.***

Answer 63

- Personnel, - use of force equipment, cruiser, - citations and audit sheets, - licenses and identification cards.

Answer 64

Uniform, equipment, appearance, cleanliness/neatness, jewelry, hygiene, cosmetics, and hair.

Answer 65

All issued use of force equipment.

Answer 66

General condition, issued equipment, cleanliness, and Maintance.

Answer 67

Review citations in audit sheets, and ensure documentation for racial profile requirements are correctly submitted.

Answer 68

Massachusetts drivers license, license to carry firearms, and department identification cards.

Answer 69

A second level supervisor shall review the inspection and should discuss any deficiencies noted and must take correct of action to ensure all deficiencies and then inadequacies are addressed

Answer 70

Station/unit inspections.

Answer 71

Station/unit commanders Shall examined department facilities and determine where there are inadequacies deficiencies or areas not in compliance with departments RRPPOD and general laws.

Answer 72

***test**Any written report generated shall be forwarded to the Troop Commander through channels***

Answer 73

In conjunction with the Annual Fixed Asset Inventory.

Answer 74

- Buildings and grounds of facility, - entrances and exits in security, - public accommodations, -holding facilities, -employee cards/records.

Answer 75

Buildings- safety issues Public accommodations-parking, handicap access, toilet/ public restrooms Holding area- as required by PRI-04 Holing facilities employee cards/records- are current and complete for all assigned employees.

Answer 76

Staff inspections

Answer 77

The department shall continuously audit and inspect all resources, facilities, equipment, personnel, practices and policies, to update the command staff on quality of department services. Each organizational component of the department shall be inspected at least every three years.

Answer 78

Inspect inspectors shall have complete and unrestricted access to all department records and properties.

Answer 79

The office of professional integrity and accountability. (OPIA)

Answer 80

Conduct these inspections on all resources, entities, and facilities within the department with full knowledge and cooperation of everyone involved. Notify the appropriate commanders of the intended date at least 7 days in advance of the inspection, and includes include a list of those materials, files, and subjects to be to be reviewed or examined by the inspector.

Answer 81

The troop/section Commander.

Answer 82

Evidence such as narcotics and contraband, monies/asset forfeiture, -payroll entries to include overtime in details, AVL‘s, (automated vehicle locator technology) -**Body worn cameras and cruiser footage** -detail inspections, -found/held property, -holding facilities, -racial profiling compliance, -line inspections -administrative journals and records, -issues department equipmenT -.BWC camera footage

Answer 83

Inspectors shall prepare it and submit a detailed report through appropriate channels to the Colonel/Superintendent within 60 days of the inspection.

Answer 84

Findings and observations, opinions, recommendations, and conclusions

Answer 85

The appropriate Division Commander.

Answer 86

Troop/section commanders shall submit a report outlining specific actions taken to ensure correction of all deficiencies noted. This shall be submitted within 30 days to the appropriate Division Commander, with a copy forwarded to the Division Commander of DST .

Answer 87

The department shall make every effort to recognize the people whose actions assist department who go above and beyond normal expectations are requirements

Answer 88

They shall be a commission officer assigned within the DST. The EES coordinator shall be responsible for the awards board administrative duties, preservation of records, and shall not be a voting member of the awards board.

Answer 89

Develop a SOP that details the boards organization and procedures, and board members duties and responsibilities

Answer 90

1) Medal of Honor 2) Medal of Valor 3) Medal of Merit 4) Medal of lifesaving 5) superintendent’s Commendation 6) Division Commander’s Commendation 7) Troop/Commander’s Commendation 8) Superintendent’s Unit Citation

Answer 91

Distinguished service award Life-saving award Public service award

Answer 92

It is a gold metal with a blue/yellow/blue ribbon. Have to have performed extraordinary heroism above and beyond call of duty. Elements of consideration are acts of outstanding bravery, courage and self-sacrifice, heroic actions for the rescue of life or in defense of another life or possibly being killed, Or valorous service was it which is severe injury or death.

Answer 93

A silver metal, white/red/blue/red/white ribbon Recognition of personnel who performed a specific act of bravery or outstanding courage during Performance of duty. Some elements of consideration are courage daring or bravery, took immediate action to avert injury or loss of life to others, hazardous environment, Valorous service which is severe injury or loss of life).

Answer 94

A bronze metal with a blue/white ribbon. Person performed acts of outstanding Achievement, far exceeding normal demands of the department. Elements of consideration are noteworthy achievements, exemplary act characterized by ingenuity devotion, creativity, boldness, and outstanding professional conduct or actions that reflects great credit to the department and the member.

Answer 95

It is a bronze metal with a red/white ribbon. Recognition of a person who under takes significant actions in the saving of another life. Elements of consideration are actions for the preservation of another life, actions to actually preserve life, life-threatening nature of injuries or circumstances must be Listed.

Answer 96

- It is a plaque - Establishing recognition of a person who made exceptional contribution to the Dept . - Elements of consideration are: - extra ordinary performance, that significantly contributes to the Dept operations - actions that give a positive image to the Dept - exceptional contributions or exceptional service to the community.

Answer 97

It is a certificate. Person who makes a significant contribution to a division. Elements of consideration notable performance that distinguishes the individual, performance notably can conjure tributes to the operations, positive image of a division, exceptional contributions to a division or a community.

Answer 98

It’s a certificate. A member who has made a significant contribution to the station/section/unit. Elements of consideration are notable performance that clearly distinguishes individual exceptional contributions to the station/section/unit or the community.

Answer 99

It is a plaque. And employee makes an exceptional contribution to the department. Elements of consideration are extra ordinary performance that distinguishes the station/section/unit, significant investigation or achievement of a significant project, actions that increase of positive image of the department.

Answer 100

An award given to a civilian, it is a gold metal with a red/white/blue ribbon is the highest award bestowed to recognize an employee or a member of the public who has provided extra ordinary assistance. Elements of consideration are heroic actions taken for the rescue of life, or in the defense of an officer or another, risks great personal injury or death,Provided assistance to an officer in a critical situation in need of help, extra ordinary actions are achievements greatly contributed to the department separation.

Answer 101

- It is a red/white lapel pin - given to the member of the public - who saved another life. Elements of consideration are: actions taken for preservation of another life, actions that actually preserved a life.

Answer 102

It is a certificate. A member of the public provided outstanding assistance to the department or significantly contributed to public safety. Elements of consideration are significant actions contributing to the departments objectives, contributing to betterment of policing of public safety, noteworthy achievements that greatly contributed to the department or to a community.

Answer 103

Supervisors shall make nominations By consulting a list of criteria, complete an electronic EES Supervisory observation report or EES quarterly performance evaluation; and electronically forward through channels within the awards database, the respective award recommendation and reasoning to the appropriate division commander, attach any supporting Documentation

Answer 104

Determine if the act is worthy of recognition, electronically forward award recommendations to the EES coordinator, and a (Cc) carbon copy to the Awards Board. Ensure supporting documentation is electronically attached/uploaded within the database.

Answer 105

- Meet biannually or as needed - to review recommendations from the Division Commander - Make recommendations to Colonel/ Superintendent based upon majority vote - Return recommendations not selected to the appropriate division commander.

Answer 106

Colonel/Superintendent Shall review biannual recommendations from awards board and notify Awards board of any changes to the recommendations.

Answer 107

Same as the employees.

Answer 108

At least bi-annually in the month of April and October.

Answer 109

Notify division commander of actions taken. Notify award recipients within 30 days of the boards decision, notify media relations 45 days before scheduled ceremony.

Answer 110

Arrange for award ceremonies, and share their award recipients have been notified through the office of superintendent in writing at least 30 days prior to the ceremony.

Answer 111

Maintain a database containing all awards recipients and specifics, place supporting awards and recipients personnel files.

Answer 112

Present the awards.

Answer 113

Generate and print the certificates. Present Division Commander’s commendation certificates to the recipient in hand. Electronically record the issuance of the award.

Answer 114

Present the Troop/Section Commander certificate to the recipient in hand. Electronically record the issuance of the award.

Answer 115

It is made of (9) employees with (8) voting members. Award should be based on majority vote. Employees shall serve for a minimum term of (1) year.

Answer 116

``` The 8 representatives are: President, Major by Col Department Employee/Civilian by Dept Supint. DFS Capt or lower. By Div CC DIS. “ “ DST. “ “ DAS. “ “ DHS. “ “ EES coordinator. Comm. Off. Non-voting by DST div cc The serve for 1 year. 7 members vote and approved on majority vote. Awards approved on the majority vote. ```

Answer 117

The president has the rank of a major and is designated by the superintendent.

Answer 118

The department department employee is a civilian designated by the superintendent.

Answer 119

Field services representative is a captain or lower designated by the division commander.

Answer 120

Investigative services representative is a captain or lower designated by the division commander

Answer 121

The representative of the standards and training is a captain or lower and his designated by the division commander.

Answer 122

They are a Captain or below and designated by the Division Commander.

Answer 123

The homeland security preparedness is a captain or lower designated by the division commander

Answer 124

The ES coordinator is a commissioned officer nonvoting member designated by the Division Commander of Standards in Training.

Answer 125

Sick leave

Answer 126

Department recognizes the importance for it and has a responsibility to monitor the use of sick leave and prevent abuses.

Answer 127

They are granted in accordance with the collective bargaining agreement (CBA) And the departments rules and regulations. The CBA also provides guidelines for the administration of sick leave

Answer 128

It is the discretion of the Colonel superintendent or their designee.

Answer 129

When the sworn member cannot perform their duties because they are incapacitated by personal illness or injury, their presence would jeopardize the health of others through exposure to a contagious condition, the members spouse, child, parent, or spouses parent or relative living in the hot members household is seriously ill. The limit the amount of sick leave a member can use except by the CBA and federal and state laws.

Answer 130

Notify their duty assignment as early as possible on the first day of their absence. They should be appropriately logged in the daily Administrative journal reflecting the members name ID and type of sick leave. Shall be appropriately logged in the Departments time and attendance system.

Answer 131

Nature of illness or injury, anticipated duration of absence if known, location of the recuperation, telephone number, and any duties or scheduled quarter parents as it may require attention. -Important to know if the absence is shorter or extends beyond the initial anticipated period of absence, the member shall advisor duty assignment of the modification to the sickleave request.

Answer 132

Members shall not request or work overtime or details within 24 hours from the start of their regularly regularly scheduled work shift unless members have worked at least 4 or more consecutive hours during the first half of the shift or worked at least 4 or more consecutive hours during the second half of the shift which sickleave was granted

Answer 133

Members may use sick leave to attend a doctor or dental appointment.

Answer 134

Must call at least 8 hours before reporting back for the next shift.

Answer 135

The member may be required to undergo a medical examination provide documentation from a doctor to determine their fitness for duty.

Answer 136

Remain at a reported place of a recuperation with the exception of time away to abstain obtain services or products for medical care, Vote or attend religious services, attend an emergency situation, or attend other matters with permission from the supervisor.

Answer 137

With authorization of the commanding officer and to obtain medical care as prescribed by the doctor.

Answer 138

-They responsible for monitoring sickleave, -review attendance records for signs of sickleave abuse, in conjunction with the EES employee evaluationSystem.

Answer 139

- Excessive use - Patterns of use such as before or after days off on weekends - Use on or around holidays - Use after Working overtime, details, or extra shifts - Use when the member has indicated they wanted time off - Use when the supervisor believes the member is not sick - and when the sickleave repeatedly create shortages or overtime

Answer 140

There are two different things 1) Reason to suspect abuse in general and 2) reason to suspect abuse in a particular instance.

Answer 141

Notify the member using SP 382Abuse Sick Leave form, general suspicion.

Answer 142

This advises the member that future sickleave may be subject to extra scrutiny

Answer 143

Use form SP 383 Submission of Medical Evidence form.

Answer 144

Submission of medical evidence form.

Answer 145

Notify the member of medical evidence form.

Answer 146

This requires a member to produce satisfactory medical evidence. The member must then submit SP 384,Request for Certification of Medical Condition. This MUST be done within 7 days.

Answer 147

Supervisor should have articulable reasons for suspecting abuse before filing this form.

Answer 148

Supervisors me a call or visit the member at their place of recooperation.

Answer 149

They shall not occur between 22:00 hours in 08:00

Answer 150

It may be subject to administrative or disciplinary action and denial of sick leave

Answer 151

Temporary modified duty.

Answer 152

Designed to provide an alternate work assignment for members were temporarily unable to meet department standards.

Answer 153

They may request for Re-examination in writing to the kernel/superintendent within. Prescribed of M.G.L. 22C section 10 or shall be waived.

Answer 154

- wear a uniform - Work overtime - Work the details - Have contact with prisoners, the public and enforcement capacity, or function as a desk officer

Answer 155

When there is an emergency situation that may require immediate response of a member.

Answer 156

- The operation of a department vehicle or | - Carry a department issued firearm.

Answer 157

The supervisor shall ensure compliance with ADM-19 vehicle management

Answer 158

You must - be recommended by the State Police Surgeon - Require that the members anticipated illness injury or incapacitation be temporary meaning less than 12 months - Be approved by the Colonel/superintendent

Answer 159

They may remain or be placed on sickleave, injured leave or other approve duty or leave status appropriate.

Answer 160

Shall be required to submit periodic medical evaluation of their condition

Answer 161

They shall be examined by the state police surgeon, review all medical information, and shall recommend to the colonel/superintendent that the member remain on temporary modified duty status, submit to medical examination, be placed on full duty, no duty, temporary modified duty, and or be discharged, separated and or retired.

Answer 162

Recommend to the Colonel/Superintendent that the member, Remain on temporary modified duty for a period of time they recommend, - be placed on full duty, no duty, temporary modified duty, - and or be discharged, separated in or retired.

Answer 163

Provide a written notification within 10 days to the Colonel/Superintendent, Produce a written statement from the members physician detailing medical reasons a member cannot perform such assignment.

Answer 164

May require the member to submit to an examination by each apartment selected physician.

Answer 165

- Examine the member | - Forward a written documentation of their recommendations.

Answer 166

Shall make a final determination regarding a members assignment to temporary modified duty.

Answer 167

Explaining the responsibilities of the Colonel/Superintendent and the State Police Surgeons duties for a member on temporary modified duty.

Answer 168

Shall establish an approved departmental -duty status, - leave status, - medical standards, and -in-service standards

Answer 169

Shall evaluate members and - recommend eligibility for temporary modified duty status - and determine the frequency of medical evaluation Periods.

Answer 170

Injury reporting and leave.

Answer 171

Every injury shall be investigated.The department shall investigate and document every on duty injury to a member. Documentation for these shall be completed in a timely manner.

Answer 172

Be placed on ILP, Injured Leave Pending by the commanding officer or designate until examined by the state police surgeon.

Answer 173

When approved by the Board on Claims.

Answer 174

1) May request Colonel/Superintendent convert excess vacation time credits to sickleave 2) May request a tax exempt status letter through payroll section

Answer 175

They shall immediately advise the desk officer who shall then no notify the troop duty officer, if it’s a non-field services member they shall notify their commanding officer. - The members injury shall be noted in the daily Administrative journal - If it’s a result of a cruise or crash supervisors shall ensure the procedures outlined in TRF-20 are followed.

Answer 176

General order ADM-11B injury reporting and leave.

Answer 177

Division of Field Services member

Answer 178

The troop duty office Is in charge of investigating injuries.

Answer 179

The commanding officer of the non-DFS member

Answer 180

They shall: - assign investigating Supervisor, - Ensure that The SP624, Initial Injury Report is completed - Ensure that prior to the end of shift the SP624 is sent via fax to Human Resources Occupational Health Unit @ 508-988-7058 or email @MSP.Injuryreporting@pol.state.ma.us to General Headquarters Division Commander and the Occupational Health unit/Human Resources section.

Answer 181

The Initial Injury Report form

Answer 182

- Seek medical care if necessary, - At the hospital, all bill should be made out to the injured party’s name and home address. * **- Itemize and initial all bills * **-Submit bills to the investigating officer within 7 days.***

Answer 183

1) Section 1-7 of SP 37, statement in support of claim 2) Commonwealths Form 1 Notice of Injury 3) To/From Letter explaining how the injury occurred and names of any witnesses and statements 4) Authorization for release of medical records.

Answer 184

- Prepare the appropriate form SP 37 | - Forward same on injured members behalf

Answer 185

Forward the following to the Troop/Section/Unit Commander within 7 days: -Complete Section 8 of SP 37 ( Statement of support of claim) then forward -Notice if Injury - Injured Members To/From letter with supporting documentation -Witness statements -Medical records in medical bills as available

Answer 186

Complete section 9 of Support of claims -Prepare To/From Letter to the President of Board on Claims and forward the Investigating Officer’s report and documentation, and The Statement in Support of claims. -Forward a copy of the Board on Claims decision letter to the injured member.

Answer 187

A brief account of the fax concerning the injury and conclusions regarding the cause of injury.

Answer 188

- the Investigating officer’s report and documentation, | - and the Statement in Support of Claims form.

Answer 189

- Place the member and ILP | - Notify occupational health of member status and request an appointment with the state police surgeon.

Answer 190

- Conduct an initial evaluation to determine members duty status - Schedule periodical examinations as necessary - Determined and recommend eligibility for modified duty status - Report to the MSP when the member is able to return to full duty status

Answer 191

All recurrent injuries shall be reported using the same process. Place member on * Sick Leave * until approved and placed on *ILD status*

Answer 192

*** Only leave the Commonwealth with authorization of their commanding officer.***

Answer 193

Adm-19 Vehicle Management | ADM-20 weapons management.

Answer 194

maternity leave and guidelines

Answer 195

To provide notification and employment guidelines to prevent workplace discrimination on the basis of pregnancy.

Answer 196

The pregnant member shall not be required to disclose pregnancy except In compliance with this policy

Answer 197

Only when requested by the member or the members doctor recommends work limitations.

Answer 198

Shall - notified her commanding officer she is pregnant when she has *reached her third trimester* - *request modifications, exemptions, or* leave from duty assignments, -*have been given physical restrictions or limitations by her doctor

Answer 199

All notification shall be in writing, to include anticipated due date, and anticipated date of return.

Answer 200

Member shall submit to her Commanding Officer the following: - Letter from her doctor within 7 days of initial notification - And every 30 days after written update from her doctor

Answer 201

-The doctors name address and contact info -Restriction or limitations if any explaining what they are -Due date Anticipated date for return -Any other information that would help the department

Answer 202

***Perform all duties Required of her in her current position until such time as other duties are signed consistent with this policy.**

Answer 203

She may not use pregnancy as a defense if disciplinary actions are taken

Answer 204

They request in writing to be assigned to alternate duty

Answer 205

Shall not affect the members benefits | -Shall be consistent with the restrictions identified by her doctor

Answer 206

One exception is any emergency situation that may require they immediate response of the member

Answer 207

- Overtime pay details, -interaction with the prisoners, - interactions with public and enforcement capacity, - and dangerous duty situation such as riots.

Answer 208

It’s approved by the superintendent. The purpose is assignments, appointments, discipline, transfers, discharges, and commendations.

Answer 209

Approving authority for standing operating procedures is a deputy superintendent. The purpose is to provide procedures specific to the operations of the individual section/units.

Answer 210

The Academy training bulletin proving authority is a DST Division Commander. It’s purpose is to provide information relating to specific current training topics.

Answer 211

Review and approve SOP’s.

Answer 212

The position of human resources is responsible for ensuring all personnel orders are posted an archived accordingly.

Answer 213

Duties include: approve and sign Division Commander’s orders, ensure all division commander’s orders are posted in archived, review all Unit/ sections SOP’s annually, return SOP’s approved by the deputy superintendent to the section/unit Commander for Promulgation, assign commission officer to review division commander’s orders annually, and assign a commissioned officer to the departmental policy review committee as directed by the officer of the superintendent.

Answer 214

They are signed post approved written directives, excluding the division commander’s orders and personal orders on power DMS and or doc you share, also to archive all written directives excluding Division Commander’s orders and personal orders.

Answer 215

Their duties are to review written directives as directed by the office of superintendent.

Answer 216

Policy and procedure shall be indexed with prefix denoting administrative code, title and effective date. - Rules and regulations shall be index with the effective date number and subject Apex or article. - The standard operating procedures shall be indexed by the respective Section/unit commander to include the effective date numeric order subject and review date. - Other written directives shall be index by directive type in include/denote the issuing entity, effective date, numeric order by year except general orders and subject matter.

Answer 217

Shall be indexed with the prefix denoting administrative code, title and effective date

Answer 218

Rules and regulations shall be index with the effective date, number and subject (appendix or article)

Answer 219

Notify the award recipient of their invitation to the awards ceremony at least (30) days before the ceremony.

Answer 220

Any member gone for that period of time and request full duty status Shall ensure these task are followed in sequence: Members station/section/unit Commander shall notify human resources in advance date of return and request the member is return to full duty, Human resources will notify the divisions of standards and training Commander when the member is return to full duty, and then The member shall be required to successfully complete online Academy, refresher training deemed necessary in the following (patrol procedures, defensive tactics, EVOC, firearms) and upon satisfactory completion the unit Commander will be advised by the Commandant of the state police academy.

Answer 221

Remember station Commander/Section/Evening Andover Shall North for human resources in advance date of return and request member full duty status, The member shall then be required to successfully complete a background investigation a medical examination by the State Police Surgeon to include a drug test, and psychological testing, and human resources will notify the Division New Standards and Training Commander or designee when member is return to full duty. Member shall then be required to successfully complete online Academy, refresher training deem necessary possibly include patrol procedures defensive tactics EVOC, and firearms,. Upon satisfactory completion of training do you know commander will be advised by the commandant of the state police academy.

Answer 222

Meet all requirements for a re-entry to the department, and successfully complete the recruit training for appointment to the position of Trooper. Failure to successfully complete the RTT may affect pension benefits if applicable.

Answer 223

Members returning from leave and requesting full duty status Shall ensure the following tasks are followed in sequence: The members station/section/unit commander shall notify human resources in advance of date of return and request the member is return to full duty status, Human Resources will then notified the division of standards and training commander when the member is return to full duty status, the member shall then be required to successfully complete: online Academy, refresher training if deemed necessary (to include patrol procedures, defensive tactics EVOC, and firearms)and upon satisfactorily completing training the Station/Section/Unit Commander will be advised by the Commandant of the state police academy.

Answer 224

They shall ensure the Following is completed in sequence: The members Station/Section/Unit Commander shall notify human resources in advance of date of return and request the member is return to full duty, the member Shall then be required to successfully complete: A background investigation, a medical examination by the state police surgeon to include drug testing, and psychological testing. Human resources will notify the division of standards in training Commander or designee when the member is return to full duty. The member Shall then be required to successfully complete: Online Academy, refresher training deemed necessary by division of standards of training Commander or designee, patrol procedures, defensive tactics, EVOC, and firearms) Upon satisfactory completion of this training the station/section/Unit commander will be advised by the Commandant of the State Police Academy.

Answer 225

Meet all requirements for reentry to the department, AND successfully complete the recruit training for appointment to the position of Trooper. Failure to successfully complete recruit training may affect pension benefits if applicable..

Answer 226

An SOP is it approved by the deputy superintendent. Its purpose is to explain procedures specific to operations of individual sections/units.

Answer 227

An Academy training bulletin is approved by the division of standards and training division commander. Its purpose is to provide information related to specific current training topics.

Answer 228

Did you duties are to approve and sign applicable written directives, and establish a policy review committee.

Answer 229

They are in charge of the review and approval of SOP’s.

Answer 230

Ensure that each Departments rules and regulations, general order in SP forms are reviewed at least annually, revised as needed and consider suggestions/recommendations regarding the revisions or creation of a General Order and or SP form.

Answer 231

To ensure all personal orders are posted an archived accordingly.

Answer 232

Approve and sign division commander’s orders - ensure all division commander orders are posted and archived accordingly - review all Section/unit SOP’s annually - return SOP’s approved by the deputy superintendent to the Section/unit commander for Section/unit promulgation - Assign a commission officer to review the division commander’s orders annually - Assign a commission officer to the department policy review committee as directed by the office of the superintendent.

Answer 233

-Post approved written directives Excluding Division Commanders orders and personnel orders on power DMS and or Docushare, and -Archive all written directives, excluding Division Commanders orders and personal orders. -

Answer 234

Review written directives as directed by the office of superintendent.

Answer 235

The members station/Section/unit Commander shall notify Human Resources in advance of date of return and request the member is return to full duty -Human Resources will notify the division of standards and training commander or designee when the member is return to full duty -The member Shall then be required to successfully complete: • Online Academy • Refresher training in the following areas if deem necessary by the DST Commander -Patrol procedures -Defensive tactics -EVOC -Fire arms re-issuance of assigned UOF gear and requalification if necessary -Upon satisfactory completion of training, the Station/Section/Unit commanders will be advised by the Commandant of the State Police Academy.

Answer 236

Members returning from lever break and service exceeding one year requesting full duty status shell ensure the task below are completed in the following sequence: • The members station/Section/Jana commander shell notify human resources in advance date of return in request member to full duty • The member shall then be required to successfully complete: -A background investigation -A medical examination by the state police surgeon to include drug testing -Psychological testing. Human resources will notify the division of the standards and training commander or designee when the member is returned to full duty.

Answer 237

Remember shall then be required to successfully complete: Online Academy Refresher training if deem necessary by the DST commander or designee: Patrol procedures Defensive tactics EVOC Firearms reassurance of UOF gear and requalification if necessary And upon set to factory completion of training the commander will be advised by the Commandant of the State Police Academy.

Answer 238

The former members shell me all requirements for re-entry to the department -Successfully complete the recruit training for appointment to the position of Trooper Note: failure to complete the Recruit Training may affect pension benefits if applicable.

Answer 239

Is voluntary alternate duty or involuntary alternate duty.

Answer 240

The colonel or superintendent shell approves the members request for alternate duty taking into consideration the pregnant members current assignment and duties -Eligibility for alternate duty assignment does not entitled the member to be transferred to a different position or unit within the department, Alternate duty may be a form of modified duties and or altered work shift at the request of the member and consistent with any restrictions to limitation set forth by her attending physician or obstetrician -Eligible members shall not be transferred or have their shift changed involuntarily As a result of seeking alternate duty, however a reasonable accommodation may require the member to accept a temporary assignment in the geographic area of her current assignment or residence.

Answer 241

The department may involuntarily re-assign a member to alternate duty based on medical evidence that the member cannot safely perform her duties. Remember me challenge such reassignment by: Providing a statement from her decision saying she can perform such duties -Submit an examination by neutral obstetrician selected by the member from a list agreed upon by the department in representatives of the members collective bargaining unit -Remain in the current duty assignment pending receipt of the opinion of the neutral obstetrician -Be bound by the opinion of the neutral obstetrician The neutral obstetrician shall: Examine the member and determine whether she can perform the duties of her same position -Render an opinion which shall be binding upon the department and the member.

Answer 242

Find an appropriate alternate assignment within the members immediate geographic area as defined by the Troop area by her residence -Ensure no member be denied such an assignment within her current assignment or immediate geographic area

Answer 243

Remember shall submit a two from outlying the objections to the Colonel/Superintendent or designee. The Colonel or designee Shall: Endeavor to remedy the members concerns within 72 hours of receipt of the notice -Respond in writing stating the position of the department with respect to the request

Answer 244

Leaves of absence

Answer 245

Commonwealths Human Resource Division

Answer 246

Collective Bargaining Agreements

Answer 247

Personal Administration Rules

Answer 248

- Federal and state law - Commonwealth’s HRD - CBA - PAR - HRD Red book - Military leave pursuant to ADM-26 military service Or - Colonel/Superintendent

Answer 249

The person responsible for - Receiving in processing leave request - Assisting employees with paperwork requirements - Assisting and coordinating with commanders officers to evaluate leave request - Coordinating the requirements for employees return from leave - Ensuring personal records, payroll history, health insurance and other benefits are updated or administered necessary - Consulting with office of employee relations and legal section regarding leave requests.

Answer 250

The Division of Administrative Services Commander (DAS).

Answer 251

The Leave Coordinator Forwards all request to the Colonel.

Answer 252

- Applicable federal and state laws and collective bargaining agreement - Operational needs of the department - The purpose of leave and or - Other factors that may exist

Answer 253

The Leave Coordinator shall notify an employee, in writing, of the decision of the Colonel.

Answer 254

And employee on leave of absence for any duration shall: - Adhere to and abide by all State Police RRPPOD , Applicable written directives, and collective bargaining agreements - Member shall not work any details or overtime with the exception of court service - Shall notify supervisor immediately upon receipt of subpoena, summons, or other court order. Supervisors shall make every effort to postpone the court date or provide a substitute witness. As a last resort the employee shall appear in court as ordered.

Answer 255

Must return the following issued equipment to the Troop/Section/unit commander: - All issued firearms and ammunition -*UOF* equipment - Assign vehicle along with vehicle issued equipment - Department fuel card, transponder and snow gate access cards and - All issued electronic devices, for example cell phone, or laptop.

Answer 256

For the death of a family member or person living in the household of the employee, the employees entitled to leave without loss of pay In accordance with the respective collective-bargaining agreements. Four days

Answer 257

Employees are permitted 4 hours of leave of absence from regular shift with pay, subject to operational needs and the approval of their supervisor. This is specifically to enable the employee to donate blood. The leave time is for the following: -Travel from work to the donation site -Actual donation time -Recovery from donation -Travel time back to work. This leave time shall be taken on the day of the donation, shall not accrue comp time in lieu of such leave, blood donation leave is permitted a maximum of five times per fiscal year for the period of October 1 through September 30. SP 635 employees blood bank form

Answer 258

An SP635 employees blood bank form shall be completed certifying the date, location, times and type of blood donation.

Answer 259

An employee may be granted a paid leave of absence for educational purposes to attend conferences, seminars, briefing sessions, or other functions of a similar in nature that are intended to improve or upgrade the individuals skills or professional ability.

Answer 260

A request shall be made in writing to the Leave coordinator at least** 45 days*** In advance of desired leave, or if unforeseen as soon as possible.

Answer 261

- The anticipated start and end dates of training - Thorough description of training from the hosting training Institute - The rationale for the relationship of training to employees work and or unit for the department as a whole - Professional development training request shall be guided by TR–01 Training Administration.

Answer 262

E ILB stand for the extended illness leave bank. It is a voluntary program to assist employees with expended all accrued paid leave due to an extended personal illness or injury.

Answer 263

To be eligible for membership, employees shall annually donate to this program, and apply to withdraw from EILB, up to 120 days within a two-year period. And you apply for it when extended illness or injury have exhausted all their paid leave time.

Answer 264

FMLA stands for a family and medical leave.

Answer 265

The department shall grant employees for those who completed their probationary period the following leave the following Family and Medical Leave in tandem with Workpartners the absence and leave administrator for the commonwealth’s Executive Department - bonding with a new child -for a serious health condition that makes the employee unable to perform essential functions -To care for a family member with serious health condition -To care for a covered service member with a serious injury or illness -for any qualifying exit exigency arising out of the fact then an employees family member is on active military duty or called to covered active duty status.

Answer 266

Yes the request may be denied if all the requirements are not met. ( documentation isn’t provided or procedures aren’t followed. )

Answer 267

The Colonel may grant employees Non-FMLA family leave may who have completed their probationary period, non family leave in accordance with the collecting bargaining agreement.

Answer 268

Requests shall be made in writing, to the Leave coordinater, at least 14 days in advance of desired leave, or if unforeseen, as soon as possible.

Answer 269

-Anticipated start and end dates of leave, or intended days for incremental use, -specific reason for requested leave, and any documentation employee has to support the leave request.

Answer 270

Yes the kernel may grant employees leave without pay for up to 90 days and or grant an extension of leave upon written request. The request shall be made in writing to the leave coordinator at least 30 days in advance or if unforeseen as soon as possible. The written request shall contain starting and dates anticipated, detailed statement for a reason, in event that the absence is illness/injury related written request shall be accompanied need by substantiating proof of illness.

Answer 271

Returning to service for FMLA for leave of absence without pay the members that took time that exceeded 10 days shall: Notify the commanding officer to contact occupational health to schedule an appointment with the state police sergeant prior to returning to work and -Have a recommendation for the MSP Surgeon for return to service

Answer 272

Following tasks must be completed in sequence: - Members station/Section/Gina commander shall notify human resources in advance of date of return and request the members return to full duty - Human resources will notify the divisions of standards and training commander or designee when the member is returned to full duty - Members Shelby then required to successfully complete: - Online training - Refresher training if the DST commander requires it patrol procedures, defensive tactics, Evoc, firearms issuance and requalification if necessary. One satisfactorily Completion of training The station/Section/Gina commander will be advised by the Commandant in the state police Academy.

Answer 273

Members station commander shall notify human resources, in advance, of data return and request the member return to full duty status. -The member shall be then be required to successfully complete a background investigation, medical exam by the Msp surgeon and colluding drug testing, and psychological testing. -Human resources will notify DST commander when the member is returned to full duty. The member shall then be required to successfully complete the online Academy -refresher training if deemed necessary by the DST commander patrol besiegers, -defensive tactics, -Evoc, -firearms issuance or real qualification if necessary, and then if satisfactorily completed the station commander will be advised by the commandant of the state police academy.

Answer 274

-Meet all requirements for reentry, -successfully complete the recruit training for troopers. Failure to succeed to recruit training me affect the pensions benefits if applicable.

Answer 275

I background investigation, drug test, medical exam by the Msp Surgeon, retraining determined by employees supervisor.

Answer 276

Let’s do all the things above as well as have a medical evaluation conducted in conformance of MGL chapter 32 and the standards of commonwealth of Massachusetts public employees retirement administration commission.

Answer 277

Serious injury or death of a member

Answer 278

***The department shall ensure whenever a members next of kin calls or any family member the questions are answered honestly and openly.*** The department shall provide assistance to the members family, recognizing the needs of the family takes precedence of the wishes of the department.

Answer 279

When any member becomes aware of a death of a current or retired member of the department or an immediate family member of their family they shall immediately: -Notify the Office of the Superintendent through channels with the information to include personal information on the deceased person, circumstances of death, funeral arrangements, and a family contact person.

Answer 280

Office of superintendent shall notify: -EAU -the members of the department, and -make a special effort to contact the members graduating class.

Answer 281

If the death or life-threatening injury occurs on duty, the members commanding officer or designee shall immediately notify the office of superintendent.

Answer 282

They shall immediately assign a ranking member to personally contact the members immediate family, however every effort Shelby me to use a member of the department who is a personal friend, along with that ranking member.

Answer 283

Colonel shall appoint a department member as a liaison to provide additional assistance to the family of the deceased member. Delete liaison member should do the following: -assist the family and contacting clergy, friends, and relatives - Assist with funeral arrangements - Provide transportation for the immediate family - Arrange security needs of the home and screen phone calls prior to and on the day of the funeral - Coordinate the efforts to determine the status and amounts of compensation which the deceased member may be entitled - And lastly keep the Colonel informed of all arrangements in developments.

Answer 284

Colonel shall designate a member to be the officer in charge or OIC of the funeral detail. The OIC shall coordinate with the liaison member, and adhere to GEN-04A ceremonial tributes regarding this funeral detail.

Answer 285

Notification of medical examiner and or next of kin

Answer 286

The department shell promptly and compassionately notify the nearest relative of the victims who have sustained life-threatening injuries or passed away.

Answer 287

Medical examiner of jurisdiction shall be notified whenever a member of the department becomes aware of a death.

Answer 288

The district attorneys office or state police detective unit of that jurisdiction shall direct the investigation of all homicides, suicides, and unattended deaths including traffic fatalities as requested by the office of the district attorney of jurisdiction.

Answer 289

Notify the station Desk officer. For all homicides, suicides, and unattended death, secure the scene, pending the arrival of the ESPDU of jurisdiction.

Answer 290

Immediately notify the troop duty officer.

Answer 291

- Immediately notify the appropriate ESPDU. - Notify the local medical examiners office as requested by SPDU - If the OCME declines to respond to the scene request a funeral home to remove the body through the OCME’s office. - If the Emmy is unavailable contact the office of the chief medical examiners office and request the authority to remove the body.

Answer 292

Ensure the troop Duty Office has an updated list of the medical examiners phone numbers and addresses.

Answer 293

Every effort should be made to locate the next of Ken and the order of: - Live in spouse - Parents or legal guardian - Adult children - Brother or sister or - Other relatives.

Answer 294

SPAS - Spouse - Parents - Adult children - Siblings

Answer 295

Members may be called upon to notify the next of kin that a family member or friend has been seriously injured or is deceased. Except under unusual circumstances, this notification should be made in person. No identifying information of the victim or family shall be transmitted via radio

Answer 296

Before you go request as much information as possible to include: cause of death and/or injuries - location of the deceased or injured persons and - contact person and telephone number who has more information. 2) If the members unfamiliar with the caller, seek to confirm the information 3) notify Troop duty officer

Answer 297

1) Notify the appropriate detective of all homicides, suicides, and unintended deaths including traffic fatalities if so requested by the DAs office. 2) Determine who shall make the notification to the next of kin. 3) If the notifications not being made in person determine what means shall be used

Answer 298

Whenever there was a homicide, suicide, unattended death, the division of investigative services shall determine the notification process. Members assigned to the DAs office shall follow the protocols promulgated for their particular office.

Answer 299

Whenever possible two members shall be sent to make a notification of serious injury, illness, or death. - It’s very important for the member who is making the notification carefully prepare their message before speaking with the next of kin. - If possible you should seek assistance from clergy, relative, or close friend of the family. - Make the notification in a private setting and request the recipient to sit down. - It’s possible do not leave the recipient alone. Member should always attempt to contact a friend relative or neighbor to stay with them. - When the recipient is operating a motor vehicle, the member shell ascertain if they’re able to continue driving. If not members may transport and make transportation arrangements for the recipient.

Answer 300

Internal Department investigations

Answer 301

It’s a policy of the state police to protect the integrity of the department and to ensure continued public support. - ***All Complaints shall be investigated the lowest appropriate organizational level*** unless determined otherwise by the Division of Standards and Training Commander - All department employees shall adhere to the department policy procedures regarding external complaints against any employee or involving any policy, procedure, or operation of the department. ***- All complaints shall be documented and investigated at the **lowest level** -all complaints shall maintained in confidential matter. -Must not withhold Officer disciplinary records related to a misconduct investigation -Access shall be provided to the POST commission division of policy standards to audit all records regarding complaints, investigations, and personal records -DST commander shall transmit any Officer misconduct complaint received within ***2 business days to the division of police standards POST requirements**** -the DST commander shall notify the colonel of complaints against department employees immediately for cases -involving allegations of serious misconduct weekly report shall be provided verbally -weekly verbal reports on all other complaints or involving complaints against a member -DST shall comply with investigations and notification requirements - The Colonel shall have the authority to conduct and or direct an inquiry as necessitated by the circumstance.

Answer 302

Investigation or inquiry into the actions of an employee that may result in charges of misconduct.

Answer 303

An accused employee shall receive a copy of the complaint, including the name of the complaint if known. -They shall be afforded full Constitution and legal protections and -be afforded protections applicable under the collective bargaining agreement.

Answer 304

They shall be notified of the receipt of the complaint and the steps to be taken. - They shall be given a status report when requested. - They shall be notified of the final disposition.

Answer 305

If during investigation it becomes necessary to request an employee to submit to examination a required test, the Troop/Section/unit commander shall contact the division of standards and training for approval. The results of medical test shall be afforded appropriate Privacy rights according to applicable laws.

Answer 306

A complaint that requires immediate attention shall be referred to Troop section or unit commanders or any supervisor. -Otherwise external complaints are to complete the complaint on a **SP 340 citizens response form.**

Answer 307

The desk officer or employee would attend to the complaintant, either by telephone or in person -shall log only the name and address of the complaint and into the daily administrative journal. -The complainant should not be asked to identify the employees name in the complaint. -The complaint it should be given a copy of the SP 340 form or told how to get it. ( call barracks, go to barracks in person, download the form online or call public intake line) -and share the complaint and understands all options in the submission procedure -Assure the complaint that all complaints shall be addressed by the department

Answer 308

The division of field services employees shall notify the troop duty officer of jurisdiction and then refer the complaintant to the same troop duty officer. DIS, DAS, DST, and division of homeland security and Preparedness employees shall notify a **commission officer*** from within their division and refer the complainant to that same commissioned officer.

Answer 309

Record the complaintant within the DAJ. DAJ information would also include include anonymous complaints when they refused to give their name. Explained the complaint procedure. Instructed complaint how to obtain and fill out a SP 340 form in a assure the complaintant all complaints shall be addressed by the department.

Answer 310

-Notified their troop duty officer commissioned officer within you’re division lieutenant or above within their division. -And they should then transfer a refer the complaint to the same officer from one within their division.

Answer 311

They shall be documented in a To/From format. The To/From shall be submitted in the following manner: - The copy is faxed to the division of standards and training within 24 hours of the date of the To/From (not the date of the incident) - The copy submitted through the channels to the appropriate Troop, Section, unit commander and - The original forwarded to the DST. Basically you’re faxing and original goes to DST

Answer 312

-In person, -faxed to DST/citizen response reports or emailed to DST/citizens response reports or -mailed to MSP DST/Public response reports.

Answer 313

- Reasonable accommodations of the schedules of the parties involved - The accused employee may independently record your own interview interviews may be recorded mechanically or buy a Department stenographer

Answer 314

The investigation is done and five steps. 1) Supervisor shall conduct assign investigations within 30 days 2) The complaint shall be categorized as employees conduct, the validity of enforcement action taken, -department policy, procedure, or operations or other. 3) The investigating member shall make a conclusion of fact for each complaint reviewed by troop section or unit commander. Disposition shall be classified as -unfounded, -exonerated, -not sustained, or -sustained. 4) For complaints classified as exonerated, not sustained, or unfounded shall be filed within IA database. - For sustained investigation the Troop/Section/unit commander Shall Prepare a Memorandum indicating the category of the complaintants in the recommendations, then for the Memorandum to the Division of Standards and Training. 5) The affected employee and complaint in shall notified of the final disposition by the Troop/Section/unit commander or division of standards and training.

Answer 315

Nothing in this policy should prevent the members from taking the appropriate and timely action for any allegations of criminal activity or criminal acts.

Answer 316

Complaint or incident is false and or not factual.

Answer 317

The incident occurred by the employees action was lawful and proper.

Answer 318

Insufficient evidence to prove or disprove the complaint.

Answer 319

The complaint or incident is supported by sufficient evidence to prove employees misconduct.

Answer 320

For any series misconduct investigators can ask the internal affairs to investigate with the approval of the Division of Standards and Training.

Answer 321

For criminal misconduct you can have a polygraph financial or testing done.

Answer 322

Follow the complaint intake procedures. And ensure the complaint it understands all options for acquiring the SP340, the SP 340 submission procedure, and Tell them that all complaints shall be addressed by the department.

Answer 323

Follow complaint and take procedures and review complaints and conduct investigations when is

Answer 324

-Follow complaint intake procedures. -Ensure all complaintants understand all options for acquiring submission procedures of the SP 340. -Tell them all complaints shall be addressed by the department.

Answer 325

Initiate investigations on complaints about employees under their supervision or command assigned by the DST. -Forward completed reports and recommendations to division commander within 30 days of assigned date. **Note the DST may authorize a time extension upon written request.**

Answer 326

Process SP 340 received according to the standards established by the DST.

Answer 327

Provide oversight of all personnel investigations in accordance with the sections standard operating procedure or SOP.

Answer 328

Review investigative reports. Forward recommendations and request for discipline at actions to the DST. An issue letters of counseling as appropriate.

Answer 329

Review complaints in accordance with divisions SOP. Notify division commanders of any personnel investigations conducted by office of professional integrity and accountability. And review recommendations for disciplinary action with the deputy superintendent.

Answer 330

Review recommendation for a disciplinary action with DST. And ***administer disciplinary action as appropriate.***

Answer 331

Refer personnel investigations to entities outside the department as necessary. And prescribed and impose discipline.

Answer 332

30 days of assigned date. Not incident date.

Answer 333

Office of professional integrity, and accountability investigations

Answer 334

The office of professional integrity and accountability (OPIA) investigates allegations of serious misconduct by employees. This is ordered by the office of the Superintendent (OS)or Division of Standards and Training.

Answer 335

OPIA. They have the authority to report directly to the Office of the Superintendent.

Answer 336

They have the authority to report directly to the office of the superintendent.

Answer 337

- Corruption - Criminal conduct - Use of excessive force - Civil rights violations

Answer 338

At the lowest appropriate organizational level.

Answer 339

- When requested (by the Troop/Section/Unit commander with approval of DST). -Directed (by the office of superintendent or DST ) - Or the complaint alleged serious misconduct.

Answer 340

Colonel/Superintendent.

Answer 341

``` ONLY Upon the approval of DST Commander member may be asked to submit to tests, examinations, and or disclosures. These may include but are not limited to the following: Ballistics and chemical Tests Forensic and polygraph examinations Photographs array or lineup -***Financial disclosure statements** -audio and video recordings -Medical and or laboratory examinations

Answer 342

- Relevant to the matter at hand - Narrowly related to the investigation - Completed within a reasonable time

Answer 343

They may only be used During investigations of criminal conduct.

Answer 344

-Open a case file -Notify affected employee the nature of the investigation, employees rights, employees responsibilities to the investigation. However is important to state that with authorization of DST they may request a written authorization not to notify the employee if it hinders investigation. However the employee must be informed of the nature of the investigation before any interrogation takes place of the employee. -Provide a notification to the employees commanding officer unless it hinders investigation. -Conduct the investigation in a timely manner -Prepare a report to DST with supporting facts for each allegation and a classification of the complaint(Unfounded, exonerated, not sustained, or sustained) Notify the affected employee in writing through channels by DST Commander -All cases shall be permanently retained.

Answer 345

Sick leaves granted by the Colonel/designee If the person is incapacitated by personal illness/injury, contagious condition.

Answer 346

Member spouse, child, parent, spouses parent, anyone living in their house.

Answer 347

You should immediately log it in the daily administrative journal with only the name, ID, type of leave. Provide location and number. Notify supervisor of duties/court.

Answer 348

Cannot work an overtime or detail within 24 hours of the start of the shift unless worked at least four hours of that shift.

Answer 349

You have to call off sick leave at least 8 hours prior to the next shift.

Answer 350

Location of recuperation, for a sickleave abusers they may need to remain at home unless to obtain services, vote, religious services, an emergency, or other matters you would need permission of a supervisor.

Answer 351

You may leave the Commonwealth with permission of the commanding officer and for medical care prescribed by a doctor.

Answer 352

If Supervisors Have reasons to suspect Sick leave abuse, articulable reasons can Make a visit of the member at their locations, but not between 2200 to 0800.

Answer 353

You may have to fill out an SP300 abuse in general Because any future sick leave will have extra scrutiny. -You may request the person fill out in the SP 383 a submission of medical evidence To prove that they are sick. If this is requested the member must submit proof via SP 384 within seven days.

Answer 354

It is for temporary modified duty, temporary illness, injury, incapacitation

Answer 355

Wear a uniform, work overtime, work details, no law-enforcement, may not be with prisoners, work with the public in official capacity, or be a desk officer unless it’s an emergency.

Answer 356

They may authorized the use of a cruiser and firearm.

Answer 357

This is decided by the kernel

Answer 358

They are reevaluated for duty status or separation.

Answer 359

Disputes Between the member in the Colonel of what the initial doctor says they may send them to a second doctor paid for by the job. If they still dispute their findings a third doctor may be brought in. It’s after the third doctor is Seen that third doctor has the final decision for member. .

Answer 360

It covers injury reporting and leave

Answer 361

Placed on ILP initially.

Answer 362

Person is placed on ILD by the board on claims.

Answer 363

ILD goes into the next year or off of it in the last quarter the person can request excess vac time to be converted to sick leave if it’s approved by the Colonel. A tax exempt letter is issued from payroll.

Answer 364

For the division of field services you would report your injury to the desk officer then the troop duty officer. All other sections commanding officer will be notified. In the daily Administrative journal or DAG the nature in cause of the injury will be documented.

Answer 365

It is Maternity leave and guidelines.

Answer 366

The pregnant member she’ll notify when the third trimester is entered, or if they request modification of duty, or is limited by a doctor.

Answer 367

Notification will be in writing including the due date and estimated time of return date

Answer 368

The commanding officer is notified within seven days of the initial notification. Then you must supply in update every 30 days from the doctor until you give birth.

Answer 369

Your benefits are unaffected, the doctor must address ability to work OT, details or other conditions as well. If alternate duty is not requested you cannot use pregnancy as a defense If you do not perform your duties.

Answer 370

Reasonable accommodations will be given to accept assignment in a geographical area near the persons home.

Answer 371

You may challenge of duty status, a neutral obstetrician picked by the member from agreed job/union list. The neutral obstetrician decides on whether or not you should be put on alternate duty. The neutral obstetrician decides and that decision is binding.

Answer 372

Must notify the Colonel. Colonel has 72 hours to respond.

Answer 373

Not allowed to go to the range when you’re pregnant. When you return to duty you will go to the range and all other in service that you missed.

Answer 374

An unmarked vehicle can be issued, if not available they will receive a per diem rate for driving your own vehicle.

Answer 375

Information technology resources (or ITR)

Answer 376

The department shall regulate any ITR to include computers, printers, other profiles, programs, data, local and wide area network’s, and the use of internets. ITR communications including email messages are considered public records and copies may be requested by the public.

Answer 377

Include computers, printers, and other profiles, programs, data, local and wide area network’s, and use of Internet.

Answer 378

Any employee or contractor of the department that utilizes these resources.

Answer 379

Disciplinary action up to and including termination.

Answer 380

All employees are allowed to use ITR to the fullest extent for any legitimate law-enforcement function.

Answer 381

Shall be unacceptable for any employee to use ITR for: - an illegal act, including violation of criminal or civil laws or regulations, -for any political or commercial purpose - to send threatening sexual or harassing messages - to access or share obscene or otherwise inappropriate materials - to infringe intellectual property rights - to gain or attempt to gain an authorized access to any computer or network - for any use that causes interference or disruption of Netwerk users and resource, including distribution of computer viruses or other harmful programs - To intercept communications intended for other persons - To misrepresent the department or a person’s role at the apartment - To libel or otherwise defame a person

Answer 382

Responsible for ensuring that employees under the command comply with this policy and monitor used to ensure it’s compliance.

Answer 383

Under no circumstances is it permissible for employees or contractors to acquire access to confidential data unless required to perform the job or task -Under no circumstances may employees or contractors disseminate any confidential information that they have access to unless dissemination is authorized by proper supervisory authority.

Answer 384

Employee shall not install these without written authorization

Answer 385

Employee shell exercise reasonable precautions - Virus scanning software shall be used to check any software downloaded from the Internet or obtain from any questionable source. - All dis or software Shelby inspected for virus infection prior to use.

Answer 386

- They should change their passwords every 90 days - Never share passwords - Notify the DAS if they suspect password has been compromised - Log off the net work or have password-protected screensavers if you leave computers unattended - Do not access the Internet or other external networks unless received prior written permission - Do not move desktop computers, terminals, and printers from assign location without written notification of DAS - Shall not transfer any mobile equipment assigned to you such as laptop computers, mobile data terminals, and portable printers without prior notification of the DAS

Answer 387

Floyd is a reminder that email messages are considered public record copies of which may be requested by any member of the public. - Employee shell consider email messages to be the equivalent of letter sent to official letterhead and be written in a professional and courteous tone - Where the emails can be stored, coffee, printed, or forwarded by other recipients - Should not subscribe to email listings unless it’s a job function - Email should be only used to communicate official business - Forwarding nonofficial business is prohibited - Email attachments from Unknown party should not be opened until identity can be confirmed - Emails would represent privilege correspondence should be clearly marked “attorney client privilege “

Answer 388

There is no expectation of privacy on department computers. The department retains the right to inspect any employees computer at any time. - Use of department ITR constitute expressed consent to monitor and inspect any data. - Employee shall be aware that network administrator routinely monitor network traffic

Answer 389

Staff inspection shell conduct periodic inspections of all ITR to ensure compliance with this policy.

Answer 390

The deputy superintendent acts as a chief operating officer or the COO of the DEPARTMENT -The division commander acts as a chief operating officer or the COO of the DIVISION

Answer 391

Directive of rules and regulations is approved by the superintendent and it’s purpose is to Regulate the GOVERNENCE of the State Police.

Answer 392

- Ensure that each department rule and regulation, general order in SP form is reviewed at least annually, revised as needed and - Consider suggestions/recommendations regarding the revision or creation of a general order and or SP form.

Answer 393

The administrative notice by the superintendent/deputy superintendent.

Answer 394

When you see codify that means ADM, GEN, SOC, TOP etc. it tells you where to find the specific policy and procedures.

Answer 395

With a prefix denoting administrative code, title and effective date. (Adm, GEN, TOP etc. )

Answer 396

- Education leave 45 days in advance - Family medical leave 30 days in advance notify - Non-family medical leave 14 days in advance if possible.

Answer 397

Believe coordinator is appointed by the DAS Commander. Then the letter is sent to the Colonel for the approval of the members leave of absence.

Answer 398

Blood donation leave is permitted for maximum of five times per federal fiscal year too. Of October 1 through September 30.

Answer 399

Employees shall not a crew comp time in Lou of blood donation leave.

Answer 400

SP624 for the initial injury end of shift ILP - SP 37 statement support of claims - SP625 release of (1-7) medical records form.

Answer 401

They EES coordinator is a non-voting member of the awards board

Answer 402

-Media relations ensures the award recipients have been notified in writing 30 days before the ceremony -The office of the superintendent is also in charge of notifying the awards recipients of the invitation to the awards ceremony at least 30 days before the ceremony.

Answer 403

- The awards board shall be comprised of eight employees, with seven voting members. -Awards are approved upon majority vote - and employees shall serve for a minimum term of 1 year.

Answer 404

The representatives are as follows: - President. Rank of major. Superintendent designates them - A department employee. A civilian. Designated by deputy superintendent - Field services, investigative services, standards in training, administrative services, and homeland security and preparedness are all represented by a captain or lower. They are all designated by the division commander. - The last representative is a EES coordinator. The rank should be commissioned officer/program coordinator. They are the only nonvoting member. They are designated by the division commander of standards and training.

Answer 405

Notify each division commander, of all actions taken regarding award nominations for their division. Notify media relations of nominees at least ***45 days before the next scheduled ceremony.***

Answer 406

No Member is allowed to be called to service for an industrial dispute!! * **The only exception***is if there’s: actual violence, written order, of the governor. - No member she’ll exercise police powers on a reservation unless requested by the person in charge of the reservation or property.

Answer 407

The Colonel

Answer 408

May apply for up to 120 days within a 2 year period.

Answer 409

1) True faith and allegiance to the Commonwealth and MA Constitution 2) faithfully and impartially discharge duties to the best of your ability within rules and regs of the constitution o and laws of the commonwealth. 3) Support the US Constitution

Answer 410

Simplify the movement/ coordination/control of personnel

Answer 411

Provide forensic resources to criminal justice agencies within the Commonwealth by providing technical assistance to statewide Law enforcement agencies and lab analysis for criminal cases and expert testimony in state/federal courts.

Answer 412

-The Superintendent approves it - the purpose is to regulate and govern the State Police

Answer 413

-The Division Commander approves it -purpose is provided procedures specific to the operations of individual sections/units.

Answer 414

-DST Division Commander approves it - the purpose is to provide information related to specific current training topics

Answer 415

Act as the Chief operating officer of a division.

Answer 416

As as the Chief Administrator Officer and Division Commander of the Division of Administrative Services.

Answer 417

As the Troop Commander or other organizational unit head as directed by the respective division Commander. .

Answer 418

The Superintendent is responsible for the Rules & Regs. They are used to regulate how to manage the MSP.

Answer 419

The Division commander is responsible for them. Procedures to the specific function of each section/unit.

Answer 420

Provide information related to specific training topics. Regulated by the Division Commander of DST.

Answer 421

Acts as COO Chief Operating Officer of a Division

Answer 422

Acts as COO Chief Operating Officer of a Division

Answer 423

Act as Chief Administrator and Division Commander of DAS

Answer 424

Act as Chief Administrator and Division Commander of DAS

Answer 425

Act as the Chief Operating Officer of the Forensic Services Division.

Answer 426

Act as the Chief Operating Officer of the Forensic Services Division.

Answer 427

Server as a Troop Commander or other organizational unit head as directed by the respective Division Commander.

Answer 428

Server as a Troop Commander or other organizational unit head as directed by the respective Division Commander.

Answer 429

Strategic Planning

Answer 430

Strategic Planning

Answer 431

Provide effective management and planning for the Dept: -Develop, review and revise a Multi-Year plan -establish goals and objectives for the dept and each Division -Continuously review, revise, and track the progress of each established goal and objectives -make these objectives and goals available to all agency personnel -Annually review and revise written directives -Maintain a grant application process

Answer 432

Each division shall develop goals and objectives based upon and designed to promote, enhance, and achieve: -overall mission and organizational values -Division Missions -Interoperability of divisions -Department’s Multi year plan

Answer 433

Each division shall develop goals and objectives based upon and designed to promote, enhance, and achieve: -overall mission and organizational values -Division Missions -Interoperability of divisions -Department’s Multi year plan

Answer 434

Annually with the Colonel to review, evaluate, update, the stated goals and objectives of their divisions

Answer 435

Annually with the Colonel to review, evaluate, update, the stated goals and objectives of their divisions

Answer 436

The colonel may request goal and objective progress review reports from the divisions at any time. Additionally, prior to September 30 of each year division commanders shall submit a written program, evaluation of division, goals and objectives to assist the colonel and conducting a formal review, assessing progress towards goals and objectives.

Answer 437

The colonel may request goal and objective progress review reports from the divisions at any time. Additionally, prior to September 30 of each year division commanders shall submit a written program, evaluation of division, goals and objectives to assist the colonel and conducting a formal review, assessing progress towards goals and objectives.

Answer 438

Division commanders shall submit in writing to the Colonel divisional goals, and objective report.

Answer 439

Division commanders shall submit in writing to the Colonel divisional goals, and objective report.

Answer 440

Enumerate the goals and objectives for the division -Indicate the progress that has been made towards their goals and objectives for the -Address unrealized goals/objectives in plan for achievement where applicable.

Answer 441

The divisional goals and objective report is something that’s given to the Colonel in writing prior to November 30 to explain the goals, indicate progress -address unrealized goals and objectives

Answer 442

Each division commander shall assign a commissioned officer as the divisions planning officer who should coordinate the development and implementation and review of divisions, goals and objectives.

Answer 443

-coordinate the development, implementation, and review of division goals -Identify resources and initiatives needed -point of contact for the commanders within the division regarding advancement, equipment, procurement, and other programs and initiatives -act as a project administrator as prescribed in the ADM – 08A grant approval process.

Answer 444

Prior to November 30 of each year they have to submit the report by each division to the Colonels office. The strategic planning section shall generate the departments annual goal and objective report. This report will enumerate the goals and objectives for the agency for each organizational component within the agency.

Answer 445

On or prior to December 30 of each year. Upon approval by the colonel, the report shall be posted on PowerDMS.

Answer 446

-Report to the office of the superintendent -Assist command, staff with administrative control through planning, research and coordination -Assist, divisions with revision, editing, and chain of command review of current and proposed written directives -Facilitate annual review of MSP policies, procedures, rules, rags in accordance with the established schedule -compile divisional goal and objective report, prepare the submitted departments annual goal report to the Colonel for approval and then put it on PowerDMS.

Answer 447

It is pay time off of work for family or medical reasons. The department shall grant employees. The following paid family medical leave in tandem with the department of family and medical leave the PFML administrator for the Commonwealth executive department.

Answer 448

It is pay time off of work for family or medical reasons. The department shall grant employees. The following paid family medical leave in tandem with the department of family and medical leave the PFML administrator for the Commonwealth executive department.

Answer 449

-bonding with a new child welcomed by birth, adoption or foster placement -Serious health conditions that make the employee unable to perform functions -To care for a family member with series health conditions -To care for a covered service member with a serious injury or illness -And for any qualifying exigency arising out of the fact that employees family member is on active duty or covered active duty.

Answer 450

-bonding with a new child welcomed by birth, adoption or foster placement -Serious health conditions that make the employee unable to perform functions -To care for a family member with series health conditions -To care for a covered service member with a serious injury or illness -And for any qualifying exigency arising out of the fact that employees family member is on active duty or covered active duty.

Answer 451

Request Shelby made in writing to the department PFML coordinator and with the department of family and medical leave by visiting their website at least 30 days in advance of desired leave or if unforeseen as soon as possible.

Answer 452

The reason you were taking leave -The date you notified your employer that you will need to take leave -And the date when you were planning to take leave or when you leave is going to start

Answer 453

The reason you were taking leave -The date you notified your employer that you will need to take leave -And the date when you were planning to take leave or when you leave is going to start

Answer 454

-A member from the division of administrative services who is responsible for monitoring the grants request process and assisting members in grant research, application, and submission.

Answer 455

-A member from the division of administrative services who is responsible for monitoring the grants request process and assisting members in grant research, application, and submission.

Answer 456

A unit within the department’s Fiscal Section under the Division of Administrative Services responsible for the grant fiscal oversight process through the Office of the State Comptroller and ensures the timely submission of expenditure documentation as necessary to ensure compliance with grant awards.

Adm 1-15 Flashcards

(481 cards)