BUSINESS LETTERS Flashcards Preview

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Flashcards in BUSINESS LETTERS Deck (21):
1

* are written to inform readers of specific information
* to persuade others to take action
* function as advertisements

Business letter's purpose

2

1) clear
2) concise
3) correct
4) courteous
5) conversational
6) convincing
7) complete

7 c's of bus. Letter writing

3

* keep it short
* keep to simple
* keep it strong
* keep it sincer

Business letter checklist

4

Cut needless words and needless info.
Cut stale phrases and redundant statements

Keep it short

5

Use familiar word, short sentences, short paragraphs
Keep your subject matter as simple as possible
Use a conversational style

Keep it simple

6

Use concrete words and examples
Keep to the subject

Keep it strong

7

Be human and as friendly as possible
Write as if you were talking to your reader

Keep it sincere

8

• use plain English
• write in active voice as possible
Use short sentences
Use everyday words and avoid technical jargons
Use list to present complex materials
Select the word you use very carefully
Use a strong organizational strategy
Use a reader centered tone
Use a business like conversational tone

Do's of letter writing

9

Make grammar or usage errors
Use cliches or worn out phrases
Use obsolete or/ and pompous language because it seems more professional
Be too familiar with your audience
Preach
Brag

Don't's of letter writing

10

- introduces you and your resume to potential employers
- an important first impression that prepares the reader for your application, stating
* why you are writing
* why you are the beste person for the job
* and when you will contact him or her

Cover letter

11

Demonstrate your knowledge of the organization and why you would be a good fit if hired

Demonstrate a match between the employer' s needs and attributes

Showcase your communication skills, writing ability and writing styles.

Purposes

12

Heading
Address
Salutation
Body of the letter
Complementary close
Signature

Parts of application letter

13

Provide your contact info.
Include the date you at writing the letter
Include the address of the company

HEADING

14

Opening paragraph
Middle paragraph
Last paragraph

Structure

15

Catch the employer's attention and state what position you are applying for and where did you get the info. About the company

Opening paragraph

16

Strengths, abilities, experience, skills

Middle paragraph

17

Close by requesting an interview and providing contact info.

Last paragraph

18

Enthusiastic , passionate, persuasive
How your skills meet the position needs
How and why you can help

Focus on you achievement's , strengths , and skills

19

Catch the readers attention and make you stand out
Be as specific as possible in this section
Limit your letter to 3-5 paragraphs

Body of the letter

20

Recommendations

Intro: name drop

21

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