Data Management

Question 1

What is the Data Protection Act 2018?

Answer 1

UK’s response to GDPR in how data should be collected stored and associated user rights.

Question 2

What is GDPR?

Answer 2

General Data Protection Regulations

Question 3

What are the 7 principles of GDPR?

Answer 3

• Lawfulness, fairness and transparency
• Purpose limitation
• Data minimisation
• Storage limitation
• Accuracy
• Integrity and confidentiality
• Accountability

Question 4

What are the 8 rights under GDPR?

Answer 4

Informed
Access
Rectification
Erasure
Restrict processing
Data portability
Object
Not allow automated decision making

Question 5

What are the penalties under GDPR?

Answer 5

£17.5m or 4% of annual turnover (whichever is higher)

Question 6

What is Planon? Advantages and drawbacks?

Answer 6

Advantages – Central system with two factor authentication where projects and assets can be tracked with live updates from individual members of the property team.

Disadvantages – Outdated, lots of incorrect entries due to the historic lack of training on the platform. This is being rectified.

Question 6

What is Nimbus? Advantages and drawbacks?

Answer 6

Advantages – Quick and easy to identify appropriate sites based off filters. Can check planning, flood risks, site boundaries very fast.

Disadvantages – Data is still being built up, there are teething issues with some titles and occasionally missing information.

Question 7

What is Monday.com? Advantages and drawbacks?

Answer 7

Advantages - Allows the property team to upload relevant lease data while being secure. Can limit access rights and notifies the relevant team member when there are upcoming lease events.

Disadvantages – Data must be manually entered by a member of the team, has to be manually automated.

Question 8

How does password protecting and encrypting emails prevent breaches?

Answer 8

Prevents emails from being shared which significantly reduces the chance of breaches.