Element 2 - Plan

Question 1

Key elements of a H and S Management Plan

Answer 1

Plan - establish objectives and processes to deliver results in accordance with H and S policy
Do - Implement the process
Check - Monitor and measure processes against policy, objectives, legal requirements; report the results
Act - take actions to improve performance

Question 2

Two main plans

Answer 2

HSG65 3rd edition 2013

ISO45001 2018 Occupational H and S Management Syestem Requirements

Question 3

HSG65

Answer 3

Plan
 Determine Policy
 Plan for implementation
Do
 Risk Profiling
 Organise
 Implement your plan
Check
 Measure performance
 Monitor before events
 Investigate after events
Act
 Review performance
 Act on lessons learned

Question 4

Plan - Planning for Implementation

Answer 4

Initial review or gap analysis to determine where organisation is wrt legal compliance and risk control and where it should be
Workplace precautions - deliver safety at point of risk
RCS’s - ensure support for workplace precautions by
way of training, supervision etc
Management arrangements ensure control through
PDCA

Question 5

Plan - Policy

Answer 5

What is the organisation going to do to manage H and S, who is going to do what and how. It should:
Set a clear direction
Show organisations commitment
Be consistent with org core values and beliefs
Incorporate views of employees through consulatation
Owned and signed by most senior person
Reflect reality and be reflected in reality

Question 6

Do - Profiling the Organisations H and S Risks

Answer 6

Needs to be understood in context of broader business risks such as environmental, quality and asset damage. Risk profile should consider:
 Nature and level of risk
 Likelihood of harm
 Level of disruption arising
 Costs associated
 Effectiveness of current risk controls

Question 7

Do - Organising for H and S

Answer 7

4 C’s. Controls, Co-operation, Communication, Competence

Question 8

Do - Organising for H and S

Answer 8

Controls - about responsibility and accountability. Clearly defined performance standards. Rewards for good performance, sanctions for bad

Question 9

Do - Organising for H and S

Answer 9

Co-operation - worker cooperation is imperative. Active consultation. Will facilitate a positive safety culture

Question 10

Do - Organising for H and S

Answer 10

Communication - workforce need to know the risks and control measures in place. Needs to be top to bottom, bottom to top and lateral.

Question 11

Do - Organising for H and S

Answer 11

Competence - Competence is essential. Right people for the right jobs. Training, identifying development needs. Inductions.

Question 12

Do - Implementing the Plan

Answer 12

Determine the required preventive and protective measures and putting them in place.
Providing the correct equipment and maintaining it
Providing info, instruction, training and supervision, ensuring procedures followed.

Question 13

Check - Measuring Performance

Answer 13

Active or Reactive
Active - inspections, audits etc
Reactive - analysis of data regarding failures e.g. numbers of accidents, cases of occupational illness

Question 14

Act - Review Performance

Answer 14

Review is to:
Check validity of H and S policy
Ensure that systems in place manage H and S effectively.

Question 15

Act - Acting on Lessons Learned

Answer 15

Important that review of info from monitoring and auditing is self-critical and considers human and organisational factors as well as technical failings.

Question 16

ISO 45001

Answer 16

Context of Organisation - understanding needs and expectations of workers and other interested parties. Determining scope of management system.

Question 17

ISO 45001

Answer 17

Leadership and worker participation - Top management is required to demonstrate leadership and commitment by: take responsibility, processes in place, resources etc

Question 18

ISO 45001

Answer 18

Leadership and worker participation - Top management is required to demonstrate leadership and commitment by: take responsibility, processes in place, resources etc

Question 19

ISO 45001

Answer 19

Participation and consultation - establish and implement processes for participation and consultation at all levels

Question 20

ISO 45001 Planning

Answer 20

Planning is broken down into 3 sections:
Actions to address risks and opportunities
Hazard ID and assessment of OHS risks
OHS objectives and planning to achieve them

Question 21

ISO 45001 Support and Operation (Do)

Answer 21

5 main areas:
Resources
Competence
Awareness
Information and Communication
Documented Information

Question 22

ISO 45001 Performance Evaluation (Check)

Answer 22

Monitoring, measurement and evaluation of OHS performance. Internal audits. Management reviews of OHSMS

Question 23

ISO 45001 Improvement (Act)

Answer 23

Take action on any non conformity. Continually improve the OHSMS to: prevent occurrence of incidents, promote health and safety culture, enhance OHS performance.

Question 24

Why have a H and S Policy?

Answer 24

Legal requirement according to HASAWA. Written document if greater than 5 employees.

Question 25

Policy must be communicated

Answer 25

Not stated how but suggests: Give a copy to all Copy to new starters on induction Copy on staff noticeboards

Question 26

Organisation

Answer 26

= people and their responsibilities

Question 27

Arrangements

Answer 27

= Systems and processes

Question 28

Policy Revision

Answer 28

Must be revised if systems, procedures or responsible persons change. Changes must be communicated.

Question 29

Policy and Decision Making

Answer 29

Policy should be consistent with organisation's overall policies.

Question 30

Policy and Decision Making

Answer 30

Should influence Human Resources wrt recruitment, selection, training, development, health promotion initiatives, communication

Question 31

Policy and Decision Making

Answer 31

Corporate Strategy and Social Responsibility. Policy must be compatible with philosophy, ethics etc

Question 32

3 Key Features of an Effective H and S Policy

Answer 32

Statement of Intent - The What Organisation (people and responsibilities) - The Who Arrangements (systems and procedures) - The How

Question 33

Statement of Intent

Answer 33

``` Better ones explain policy relative to other organisational objectives. Should be: apt to nature and scale of H and S risks Documented, implemented, maintained Signed by boss and dated Communicated to all staff Available to interested parties Reviewed ```

Question 34

Organisation

Answer 34

Specifies the H and S responsibilities and accountabilities. | Top down approach essential, with senior board memeber having direct responsibility for coordinating efforts.

Question 35

Organisation - All Employees

Answer 35

Responsible for: Themselves and others Proper use of equipment, do not interfere with anything provided to safeguard. Report all H and S concerns

Question 36

Organisation - Supervisors and Managers

Answer 36

``` As employees, also: Ensure RAs current Employees following SSOWs Workplace is clean and tidy PPE available Accidents/Incidents reported and investigated ```

Question 37

Organisation - Directors/Senior Managers

Answer 37

As managers, also: Downward communicationsystem and management structures Consider H and S in all business decisions Targets for H and S performance Review H and S performance Provide adequate resources, including H and S advice. Includes H and S advisor, first aiders, fire marshalls etc

Question 38

Arrangements

Answer 38

How the organisation will implement the policy. Made up of systems, procedures and processes. Should be proportionate to size of organisation and hazard profile.

Question 39

Typical Arrangements section should include procedures for effective planning, organising, control, monitoring and review of:

Answer 39

1. H and S Risk Management ID of hazards Specifying preventive and protective measures Action planning. Priorities. Responsibilities Review

Question 40

Typical Arrangements section should include procedures for effective planning, organising, control, monitoring and review of:

Answer 40

2. Consultation with Employees Trade Unions, safety committees Reps of Employee safety Other arrangements

Question 41

Typical Arrangements section should include procedures for effective planning, organising, control, monitoring and review of:

Answer 41

3. Safe Plant and equipment New equipment Preventive maintenance Defect reporting

Question 42

Typical Arrangements section should include procedures for effective planning, organising, control, monitoring and review of:

Answer 42

``` 4. Safe Handling and Use of Substances Purchasing of hazardous substances COSHH assessments Informing employees Reviewing assessments ```

Question 43

Typical Arrangements section should include procedures for effective planning, organising, control, monitoring and review of:

Answer 43

5. Information, Instruction, Supervision Provision of H and S info Supervision and training of new recruits and young workers

Question 44

Typical Arrangements section should include procedures for effective planning, organising, control, monitoring and review of:

Answer 44

6. Competency for tasks and training Induction Job specific training Training records

Question 45

Typical Arrangements section should include procedures for effective planning, organising, control, monitoring and review of:

Answer 45

``` 7. Accidents, First Aid and Work Related Ill Health Health surveillance and records First aid equipment First aider(s) Record keeping under RIDDOR ```

Question 46

Typical Arrangements section should include procedures for effective planning, organising, control, monitoring and review of:

Answer 46

8. Monitoring Proactive monitoring of work conditions and practices Investigation of accidents and sickness

Question 47

Typical Arrangements section should include procedures for effective planning, organising, control, monitoring and review of:

Answer 47

9. Emergency Procedures Fire risk assessments Checks of escape routes, extinguishers, alarms Evacuation drills

Question 48

Arrangements - Review of H and S Policy

Answer 48

Should be reviewed: If no longer valid e.g. after an accident! After a significant change (e.g. organisation, process, technology, legislation etc) Following monitoring and reviewing performance (e.g. audits, visits from enforcement bodies, consultation etc) Periodically

Question 49

Arrangements - H and S Objectives

Answer 49

SMART Short and long term ones prioritised against business needs Consideration should be given to: Who sets them - should be Senior Management How they are documented Legal requirements Types of hazards and level of risk Technological optionsavailable Financial, operational and buiness requirements Views of interested parties