Lesson 7 Flashcards
Project Team Leadership Objectives
• communicate the project objective
• ensure fluid knowledge- sharing, a continued healthy dynamic on the team, welcome new team members, realign the team
• focus the team on delivering value
Manage with Objectives
• use clear and effective communication with clear objectives throughout the life cycle for a more productive and driven team
Manage with Tolerances and Thresholds
• know the thresholds and tolerance levels that enable you to effectively manage a variation without needing to escalate
What does managing with Objectives, Tolerances and Tresholds apply to
• Budget
• Schedule
• Quality
• Nonfunctional requirements
Project Manager’s Role
• ensure alignment of due dates— project, deliverables, project, lifecycle, and benefits realization plan
• provides a project management plan
• ensures creation and use of appropriate knowledge to/from the project
• manages project performance and changes to project activities
• makes integrated decisions about key changes the impact of the project
• measures and monitors progress, and takes appropriate action
• Collects, analyzes, and communicate project information to relevant stakeholders
• ensures completion of all project work and formerly closes each phase, contract in the project as a whole
• manage phase transitions when necessary
Can the Project Manager’s tasks be delegated to someone else?
No
Optimize Communication
• use retrospectives purposefully
~ discuss how to to improve ways of working
• communicate in both groups and face to face settings
~ especially important for remote or virtual teams
• make communication positive and regular with internal and external team members and stakeholders
• use technology and tools; get feedback about them and tailor for optimization
Where does the team record expectations about communication?
• team charter
Kanban Board
• displays flow of work over time
Responsibility assignment matrix (RAM)
• describes participation by various project roles in completing work or deliverables
• clarifies roles and responsibilities
Responsible, Accountable, Consult, Inform RACI)
• responsible- does the work
~ who is going to die the work
• accountable- approves completion
~ only 1 person can be accountable
• consult- gives expert opinion
~ not responsible for work only gives recommendations
• inform- kept up to date
~ not doing work just wants to be kept in the loop
Knowledge Management Three Levels
• individual
• project
• organization
Knowledge Management Level 1
• individual- what do team members need to know to perform project work
~ acquire required knowledge through research and collaboration with other team members
Knowledge Management Level 2
• project- what’s required to achieve project goals
~ transfer knowledge from other projects and consult the project management office (PMO)
Knowledge Management Level 3
• organization- what’s required to manage programs or portfolios
~ adapt knowledge from other programs/ portfolios and tailor
Guidelines to Measuring Performance
• only measure what matters
Guidelines to Measuring Performance- Scope
• percentage of work completed
• change request
Guidelines to Measuring Performance-Schedule
• actual duration of work against projected start to finish dates
Guidelines to Measuring Performance- Budget
• actual cost
• check procurements are sufficient for needs
Guidelines to Measuring Performance- Resources
• team allocation/availability/procurement
• performance appraisals— team, including vendors
• contract management
Guidelines to Measuring Performance- Quality
• technical performance
• defects
Guidelines to Measuring Performance- Risk
• risk register
Report on performance - Milestone Schedule
• high level visualization of progress on work against planned dates
Report on performance - Quality Reports
• charts and reports based on the quality meatrics collected
