Managing Projects Flashcards
(14 cards)
What is the role of a project manager?
The project manager leads the delivery of the project in line with the agreed scope of services, coordinating stakeholders, managing time, cost, quality and risk, and ensuring the brief is met. The role adapts based on contract and client needs.
What skills do you need to be a good project manager?
Organisation, communication, leadership, commercial awareness, decisiveness, approachability, and the ability to build stakeholder trust.
How do you assess someone’s competence?
By reviewing qualifications, professional accreditations, relevant experience, references, and the quality of previous outputs.
What is a PEP?
A Project Execution Plan sets out how the project will be delivered, detailing roles, procedures, and controls.
What is typically included within a PEP?
Project brief, team roles, programme, scope, communication protocols, change control, risk management, and governance procedures.
How regularly is the PEP updated?
Regularly, typically monthly or at key project milestones, and whenever there are significant changes to scope, programme, or team.
What is change control?
The formal process for assessing and approving changes to project scope, cost, or programme.
What is your change control process?
Early warning/change request → quotation → consultant review → client approval → formal instruction → log in change register.
What is a project brief?
A document that outlines the client’s objectives, requirements, constraints, and success criteria.
How do you track progress against the brief?
Using design trackers, meeting minutes, and end-of-stage reports to monitor delivery against the brief and highlight risks.
How do you keep track of project risks?
Via a risk register with details of risks, ownership, likelihood, impact, mitigation, and review dates.
How do you communicate risks?
Through risk registers, client reports, meetings, and escalation procedures for critical issues.
What is contingency?
A financial allowance within the budget for unforeseen risks or scope changes.
