P&P Timelines/Responsibilities Flashcards by Dave Manning

Produce required medical evidence after suspected Sick Leave abuse

7 Days
To: Supervisor

AMD-11

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Member appeal of Temporary Modified Duty assignment

10 Days
To: Colonel

AMD-11A

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Member report of On-Duty injury

Immediately
DFS member –> TDO
Non-DFS member –> Commanding Officer

ADM-11B

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Injured Member submits all paperwork (Bills / SP37 Sections 1-7 / Notice of Injury / ToFrom / Release of Medical Records)

Within 7 days (unless incapacitated)
To: investigating Supervisor

AMD-11B

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Investigating Officer submits injury packet

7 days (from receipt of claim)
To: Troop/Section/Unit Commander

ADM-11B

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Produce letter from Doctor upon notifying Department of pregnancy

7 days - Initial letter
Update every 30 days thereafter
To: Commanding Officer

ADM-11C

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Pregnant member appeal after being placed on Involuntary Alternative Duty

To: Colonel
(No time listed)
Letter from healthcare provider & exam by a neutral healthcare provider selected by member.

ADM-11C

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Request for Education Leave

45 Days or ASAP
To: Leave Coordinator

AMD-11E

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External complaint requiring immediate attention

Immediately (duh)
To: TDO, T/S/U Commander, or Shift Supervisor

ADM-14

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Complaint about your own conduct

Immediately notify TDO / Commissioned Officer and transfer complainant to same

ADM-14

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Internal Complaints

To/From
within 24hrs from date of ToFrom
To: DST (original) & T/S/U Commander (copy)

ADM-14

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Supervisors completed investigation of reported complaint

30 days
To: T/S/U Commander

ADM-14

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Report incidents of harassment & discrimination (SP387)

Immediately
To: HIU (fax/email + original)
Report also to : HR, ODEO, Legal

ADM-18

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Stolen fuel cards

Immediately
To: Fleet Section

ADM-19A

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Stolen transponders / snow gate passes

Immediately
To: Fleet Administrator

ADM-19A

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AVL technical problems

Immediately
To: Supervisor, Communications Section, EOTTS

ADM-19B

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911 & radio payload preserved for:

1 year

ADM-21

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911 call detail records preserved for:

3 years

ADM-21

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Supervisor reporting violations of paid details

Prior to end of shift
To: Commanding Officer

ADM-25

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Report of workplace violence (SP390)

Immediately report to T/S Duty Officer & Workplace Violence Safety Incident Team

72hrs to complete form
To: Workplace Violence Coordinator

ADM-29

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Retention of Schedule I BWC (Death / Sexual Assault / Abused person)

Indefinite

ADM-35

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Retention of Schedule II BWC (UOF / Felony)

10 Years

ADM-35

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Retention of Schedule III BWC (Misdemeanor)

6 Years

ADM-35

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Retention of Schedule IV BWC (MVA PI / Significant Event / FIO / Traffic Stop)

3 Years

ADM-35

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Retention of Schedule V BWC (MVA PDO / No Report / Transport / Training)

1 Year ADM-35

NCIC/NoEx check for recall notices from courts

Weekly DET-01

NCIC/NoEx check for accuracy & compliance

Quarterly DET-01

Warrant Locates - Urgent Requests

10 Min DET-01

Warrant Locates - Routine Requests

1 Hour DET-01

Notice to TSA when flying while armed / Prisoner transport

1 Hour notice 24 Hour notice for high risk DET-03

Q5 CJIS entry for detainee who attempts/threatens @ MSP facility

Desk Officer Prior to end of shift DET-06

Detainee Death

Immediately Desk Officer --> TDO & Station Commander DET-06

Detainee reporting they were sexually harassed @ Dept. facility

Immediately 1st Responder --> Desk Officer Desk Officer --> EMS / PREA Investigator / TDO / SCO / Receiving facility if being transported DET-07

When a juvenile is arrested, the TDO notifies :

Immediately Parent / Guardian or DCF if not available DET-09

Use of an AED (SP-600)

Prior to end of shift To: Health Unit GEN-07

Evidence entered into the ECP control function

Prior to end of shift (unless approved & documented extenuating circumstances) INV-10

Storage of unusual value/amount of controlled substances, too large for temporary locker

No more than 72hrs TDO --> NIU INV-11

Inspections of Temporary Controlled Substance Lockers

T/S/U Commander --> Monthly NIU --> Annually (or as directed) OPIA --> "Periodic checks" INV-11

Report of missing ECP during audit

Immediately Auditor --> Division Commander of DST INV-11A

Requests for return of seized currency

Financial Evidence Officer INV-14

FIO Reports for criminal activity (SP-73)

CIS (original) Primary T/S/U (copy) INV-15

Missing / Damaged / Expired Narcan kits

Supervisor --> Division Commander SOC-06

SP-900 for Narcan administration

Member --> Medical Unit SOC-06

Supervisor investigating a report of Domestic involving Police Officer from another jurisdiction

- Immediately - Notify OIC of employing department - Secure weapon until returned to agency - Report sent to Chief of Police through MSP Legal SOC-07A

Written notification from member accused of domestic abuse

24 Hours To: Division Commander (through channels) SOC-07B

Responding member's report of observations & statements - when responding to report of DV involving a member

Prior to end of shift (does not indicate to who specifically) SOC-07B

Investigating Supervisor's incident report of their actions & location of all items seized - when responding to report of DV involving a member

Prior to end of shift To: T/S Commander SOC-07B

When responding to report of DV involving a member : Complaint documented in ToFrom format by Investigating Supervisor

Prior to end of shift To: DST SOC-07B

Seized LTC & any other firearms licenses - when responding to report of DV involving a member

Prior to end of shift To: Administrative Investigator SOC-07B

ToFrom from member receiving an internal complaint of DV involving another member

Within 24hrs from date of ToFrom To: DST Dep. Div. Commander (electronically) T/S/U Commander (copy) Forward original to DST SOC-07B

Mandated reporting of any Child/Disabled/Elderly abuse

Immediate oral report to designated agency Written report within 48hrs SOC-07C

Supervisor notify EAU after critical incident or a member in need

ASAP / NMT 18hrs SUP-04

Department/RMV copies of paper citations

Prior to end of shift To: Barracks of jurisdiction TRF-08

Retention of paper citations

3 years At the barracks of jurisdiction TRF-08

ToFrom to void citations

Prior to end of shift TRF-08

Retention of vehicle inventory forms

1 Year Filed at barracks of jurisdiction by date TRF-010

Retention of manual entries of a license plate on a Hot List for ALPRs

30 day auto-expiration TRF-11

Notification of serious PI or Fatal crash (SP-640)

Desk Officer --> Media Relations TRF-12

CJIS "FATAL" screen

Desk Officer

CRA-65 Crash Investigation Reports

10 days To: Supervisor TRF-12

Local PD cruiser crash - Incident report & CRA-65

72hrs Typically a Supervisor or preferably someone with higher rank than local involved To: Troop Commander TRF-12

Retention of site selection data & Ops Plans for sobriety checkpoint

5 years minimum TRF-15

Announcement for sobriety checkpoints

3 business days prior OIC --> Media Relations TRF-15

Report detailing incident & tactics used for roadblocks. (Send to? No timeline)

Patrol Supervisor --> DFS Commander (through channels) TRF-17

CRA-23 & documentation for crash in personal vehicle

5 days of crash Supervisor forwards to MSP Legal TRF-20

Type I : SP425 in RAMS

Prior to end of shift TRF-20

Type I : CRA-23

5 days To: RMV TRF-20

Type I : completed packet (To/From , CRA-23 , Mechanic's Report)

5 days Troop/Section Major TRF-20

Type II : CRA-23

5 days To: RMV (Completed by supervisor if member is incapacitated) TRF-20

Type II : ToFrom, CRA-23, Form 1 Notice of Injury (if applicable)

5 days Member --> Investigating Supervisor TRF-20

Type II : SP-425 in RAMS

Prior to end of shift Investigating Supervisor TRF-20

Type II : Completed packet with all documentation

15 days of crash To: Troop Commander TRF-20

Reporting tire deflation deployments (SP-601). (Send to? No timeline)

Member --> TDO & EVOC TRF-21

Duty to Intervene : Report observation of unnecessary / unreasonable force

ASAP / NLT end of shift To: Immediate On-Duty Supervisor NOT involved Written Report --> within 24hrs To: Supervisor UOF-01

Duty to Intervene : Supervisor's report when an incident of unnecessary/unreasonable force is reported to them

Within 24hrs To: T/S Commander UOF-01

Member involved : Incident report (or) interview with Commissioned Officer after UOF response

Not less than 24hrs, nor more than 48hrs after incident UOF-02

Member reporting UOF incident submits SP376 + SP12 or ToFrom

Within 24 hrs Dock Taser 7 within 24hrs of reportable incident UOF-03

UOF reporting : Supervisor forwards all reports with findings & recommendations of necessity for further investigation

NMT 5 business days from receipt of SP376 To: Division Commander UOF-03

Dock Taser 7 after activation/reportable incident

Within 24 hrs UOF-06

P&P Timelines/Responsibilities Flashcards

(79 cards)