PM Artifacts

Question 1

What is an artifact in project management?

Answer 1

A tangible or intangible product or output created, used, or modified during the project lifecycle.

Question 2

Why are artifacts essential in project management?

Answer 2

They ensure transparency, traceability, and accountability, serving as a record of project decisions, actions, and results.

Question 3

List the key benefits of artifacts in project management.

Answer 3

• Communication and collaboration
• Planning and organization
• Monitoring and control
• Risk and issue management
• Knowledge management and continuous improvement

Question 4

What is a project charter?

Answer 4

A document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources.

Question 5

Fill in the blank: A _______ is an ordered list of work to be done in a project.

Answer 5

backlog

Question 6

What does a risk register document?

Answer 6

Project risks, their likelihood and impact, planned responses, and owners.

Question 7

True or False: A lessons learned report helps in documenting key successes and challenges from a project.

Answer 7

True

Question 8

What is the purpose of a change control plan?

Answer 8

To establish the change control board and describe how the change control system will be implemented.

Question 9

Define the term ‘scope baseline’.

Answer 9

The approved version of the project scope statement, WBS, and WBS dictionary.

Question 10

What type of chart is used to show the relationship between two variables?

Answer 10

scatter diagram

Question 11

What is a Gantt chart used for?

Answer 11

To provide schedule information where activities are listed on the vertical axis and dates on the horizontal axis.

Question 12

Fill in the blank: A _______ diagram helps trace an undesirable effect back to its root cause.

Answer 12

cause-and-effect

Question 13

What is the function of a stakeholder register?

Answer 13

To record information about project stakeholders, including assessment and classification.

Question 14

True or False: A project status report communicates project progress and issues to stakeholders.

Answer 14

True

Question 15

What does a quality management plan describe?

Answer 15

How applicable policies, procedures, and guidelines will be implemented to achieve quality objectives.

Question 16

List examples of strategy artifacts.

Answer 16

• Business case
• Business model canvas
• Project brief
• Project charter
• Project vision statement
• Roadmap

Question 17

What is the purpose of an assumption log?

Answer 17

To record all assumptions and constraints throughout the project.

Question 18

Fill in the blank: A _______ chart shows the average cycle time of completed work items over time.

Answer 18

cycle time

Question 19

What is the aim of a risk management plan?

Answer 19

To describe how risk management activities will be structured and performed.

Question 20

What does a responsibility assignment matrix (RAM) show?

Answer 20

The project resources assigned to each work package.

Question 21

What type of report includes quality management issues and recommendations?

Answer 21

Quality report

Question 22

True or False: Artifacts only serve a single purpose in project management.

Answer 22

False

Question 23

What is the purpose of reports in project management?

Answer 23

To communicate project information to stakeholders in a structured format

Reports keep stakeholders informed about project progress, issues, risks, and outcomes.

Question 24

What does a quality report include?

Answer 24

Quality management issues, recommendations for corrective actions, summary of findings

It may also include recommendations for process, project, and product improvements.

Question 25

What is the focus of a risk report?

Answer 25

Summarizes information on individual project risks and overall project risk level ## Footnote Developed progressively throughout risk management processes.

Question 26

What information does a status report provide?

Answer 26

Current status of the project, progress since last report, forecasts for cost and schedule performance ## Footnote It helps stakeholders understand project health.

Question 27

What does a final report summarize?

Answer 27

Project performance, scope objectives, quality objectives, cost objectives, schedule objectives ## Footnote It may also include validation information and any encountered risks or issues.

Question 28

What are fixed-price contracts?

Answer 28

Contracts that set a fixed price for a well-defined product, service, or result ## Footnote Types include firm fixed price (FFP), fixed-price incentive fee (FPIF), and fixed price with economic price adjustment (FP-EPA).

Question 29

What characterizes cost-reimbursable contracts?

Answer 29

Payments for actual costs incurred plus a fee representing seller profit ## Footnote Used when project scope is not well defined or subject to change.

Question 30

What is a time and materials (T&M) contract?

Answer 30

Establishes a fixed rate but not a precise statement of work ## Footnote Often used for staff augmentation or outside support.

Question 31

What does an indefinite delivery indefinite quantity (IDIQ) contract provide?

Answer 31

Indefinite quantity of goods or services with stated limits within a fixed time period ## Footnote Commonly used in architectural, engineering, or IT engagements.

Question 32

What is included in a project calendar?

Answer 32

Working days and shifts available for scheduled activities ## Footnote Helps in planning and scheduling project work.

Question 33

What is the purpose of a project team charter?

Answer 33

Records team values, agreements, and operating guidelines ## Footnote Establishes clear expectations for acceptable behavior among team members.

Question 34

What is a user story?

Answer 34

A brief description of an outcome for a specific user ## Footnote It serves as a promise of a conversation to clarify details.

Question 35

What is the function of metrics in project management?

Answer 35

Describe an attribute and how to measure it ## Footnote Used to assess project performance and progress.

Question 36

What does the responsibility assignment matrix (RAM) clarify?

Answer 36

Roles and responsibilities within the project team ## Footnote Reduces ambiguity and conflict.

Question 37

What is the role of a stakeholder register?

Answer 37

Documents stakeholder interests, influence, and communication needs ## Footnote Informs engagement strategies.

Question 38

What does the project management plan integrate?

Answer 38

All subsidiary plans such as scope, schedule, cost, and quality management plans ## Footnote Provides a comprehensive roadmap for project execution.

Question 39

What is the purpose of a change management plan?

Answer 39

Ensures project changes are effectively controlled and communicated ## Footnote Critical for managing project scope changes.

Question 40

What is the work breakdown structure (WBS)?

Answer 40

Decomposes project deliverables into manageable work packages ## Footnote Enables accurate estimation and assignment of project work.

Question 41

What do earned value management (EVM) reports assess?

Answer 41

Project health by integrating cost, schedule, and scope data ## Footnote They forecast future performance.

Question 42

What does the risk management plan define?

Answer 42

Processes and responsibilities for managing project risks ## Footnote Essential for proactive risk management.

Question 43

What is the issue log used for?

Answer 43

Tracks and manages issues that have already occurred ## Footnote Helps in addressing project uncertainties.

Question 44

How do artifacts support project management?

Answer 44

Facilitate communication, planning, monitoring, and risk management ## Footnote They capture, manage, and share project information effectively.

Question 45

True or False: Artifacts are only necessary at the beginning of a project.

Answer 45

False ## Footnote Artifacts are essential throughout the project lifecycle.

Question 46

What are key performance indicators (KPIs)?

Answer 46

Metrics that track progress towards project objectives ## Footnote Used to measure project performance.

Question 47

Fill in the blank: The _______ is a document that provides a tabulation of scheduled activities.

Answer 47

Activity list ## Footnote It shows activity description and identifiers.