Program Library, Documentation, and Record MGMT Flashcards Preview

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Flashcards in Program Library, Documentation, and Record MGMT Deck (4):

Source Code Programs

Maintained in a library under secure storage by file libration

When new programs developed or old programs modified, SPLMS manages migration from application development test environment to active production library****

SPLMS ensures only valid changes are made. Only after verification does program migrate to the SPL


Purpose of Documentation

Documentation of accounting system required
1) by law, SOX
2) build and evaluate complex systems
4)creating sustainable/survivable systems
6)for process reengineering


Levels of documentation

4 levels should be maintained, documentation at each level generally includes flowcharts and narrative descriptions

1)systems documentation - overviews the program and data files, processing logic and interactions; includes narrative descriptions, flow charts, data flow diagrams. USED PRIMARLY BY SYSTEMS DEVELOPERS
2)program documentation- detailed analysis of input data, program logic, data output; consists of program flowcharts, source code listings, record layouts; used primary by PROGRAMMERS - PROGRAM DOCUMENATION IS IMPORTANT IF ORIGINAL PROGRAMMER IS GONE
3)operator documentation - RUN MANUAL - provides information needed to execute program, equipment, data files, computer supplies, execution commands, verification procedures - USED BY COMPUTER OPERATORS
4) User documentation - Describes the system from POV of end user



Questionnaires -- Ask about use of specific procedures
Narratives -- Text descriptions of processes
Data flow diagrams --
1. Portray business processes, stores of data, and flows of data among those elements
2. Often used in developing new systems
Flowcharts --
1. For example, system flowcharts, present a comprehensive picture of the management, operations, information systems, and process controls embodied in business processes.
2. Often used to evaluate controls in a system
Entity-relationship (E-R) diagrams -- Model relationships between entities and data in accounting systems.
Decision tables -- Depict logical relationships in a processing system by identifying the decision points and processing alternatives that derive from those decision points.

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