Proposals, News report,... Flashcards
(13 cards)
assume yourself that you’ve been selected for a job interview. write a email of thankyou note to one for the interviewers expressing thankful ness for the opportunity. express your posititve impression of the interview and end the emai offering to provide further information.
Subject: Thank You for the Interview Opportunity
Dear [Interviewer’s Name],
I hope this message finds you well.
Thank you very much for the opportunity to interview for the [Job Title] position at [Company Name]. I truly appreciate the time you took to speak with me and share more about the exciting work your team is doing.
I was especially impressed by the organization’s commitment to [mention something specific you learned or found inspiring, e.g., innovation, team collaboration, social impact]. Our conversation has only strengthened my enthusiasm for the role and my interest in contributing to your team.
Please don’t hesitate to let me know if you need any additional information from my side. I would be happy to provide references, documents, or anything else that would support the next steps in the process.
Thank you once again for your time and consideration.
Warm regards,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
Suppose you are the manager of Nepal Airlines Corporation. Issue a press release on
behalf of the airlines about the cancellations of flights to the mountain region due to
the poor weather condition
Nepal Airlines Corporation
Date: [Insert Date]
Subject: Temporary Flight Cancellations to Mountain Region Due to Adverse Weather Conditions
Kathmandu – Nepal Airlines Corporation regrets to inform the public that, due to ongoing poor weather conditions in the mountain region, all scheduled flights to and from this area have been temporarily cancelled for safety reasons.
The safety of our passengers and crew remains our highest priority. Unstable weather patterns, including heavy fog and high winds, have made flying conditions unsafe. We are closely monitoring the situation and will resume flights as soon as conditions improve and it is deemed safe to do so.
Passengers affected by the cancellations are requested to contact our customer service team for assistance with rebooking, refunds, or further information. We sincerely apologize for any inconvenience caused and appreciate your patience and understanding during this time.
For updates, please visit our official website or follow us on our social media platforms.
Contact:
Nepal Airlines Customer Service
Phone: [Insert Number]
Email: [Insert Email]
Website: www.nepalairlines.com.np
Issued by:
[Your Name]
Manager
Nepal Airlines Corporation
imagine yourself as a manager of a company himalaya enterprise you are introducing a new product to the market. prepare a press relese for the purpose
Himalaya Enterprise
Date: [Insert Date]
Himalaya Enterprise Unveils EcoFresh Smart Air Purifier
Kathmandu – Himalaya Enterprise is excited to introduce the EcoFresh Smart Air Purifier, our newest product designed to improve indoor air quality with advanced filtration and smart controls. Perfect for homes and offices, it offers a modern solution to urban air pollution.
Available from [Insert Launch Date], the EcoFresh purifier will be on sale at major retailers and on our website, with special launch offers.
Contact:
Phone: [Insert Number]
Email: info@himalayaenterprise.com
Website: www.himalayaenterprise.com
Issued by:
[Your Name]
Manager, Himalaya Enterprise
you are a human resource manager of everest company. your company needs some qualified human resources; sales personlas, delivery driver of a four wheeler, clerks, etc prepare an advertisement for the prupose.
Job Vacancy Announcement
Everest Company is seeking enthusiastic and qualified individuals to join our growing team! We are currently hiring for the following positions:
🔹 Sales Personnel
– Strong communication and negotiation skills
– Experience in sales preferred
🔹 Delivery Driver (Four-Wheeler)
– Valid driver’s license (four-wheeler)
– Good knowledge of local routes
🔹 Clerks
– Basic computer skills and attention to detail
– Previous administrative experience is a plus
Location: Kathmandu (with field duties as applicable)
Employment Type: Full-time
If you are motivated, responsible, and ready to grow with a dynamic company, we encourage you to apply!
To Apply:
Send your updated CV and a cover letter to hr@everestcompany.com by [Insert Deadline Date].
Only shortlisted candidates will be contacted.
Everest Company
Your Future Starts Here!
What is a proposal? Distinguish between solicited and unsolicited proposals with examples.
What is a Proposal?
A proposal is a formal document or presentation that offers a plan, solution, or suggestion to meet a specific need or solve a particular problem. It is often used in business, academic, or project settings to request approval, funding, or support from another party
1. Solicited Proposal
A solicited proposal is submitted in response to a request from a client, company, or organization. This request can come in the form of a Request for Proposal (RFP), Request for Quotation (RFQ), or invitation to bid.
Example:
A government agency issues an RFP for a new IT system. A software company submits a proposal outlining how it will design and implement the system, along with costs and timelines.
2. Unsolicited Proposal
An unsolicited proposal is initiated by the sender without any formal request. It is often used to introduce new ideas or suggest improvements in hopes of gaining interest or business.
Example:
A marketing firm sends a proposal to a retail company offering to manage their social media campaigns, even though the company did not request such a service.
Briefly discuss the AIDA approach to writing persuasive business message.
- A – Attention
Grab the reader’s attention right at the beginning using a strong opening.
🔹 Example: A bold headline, surprising fact, or a question that sparks interest. - I – Interest
Build interest by highlighting benefits, features, or something relevant to the reader’s needs.
🔹 Example: Explain how the product/service solves a problem or adds value. - D – Desire
Create desire by showing the value or unique advantages, using persuasive language or testimonials.
🔹 Example: Share success stories, offers, or emotional appeal. - A – Action
End with a clear and strong call to action, telling the reader what to do next.
🔹 Example: “Order now,” “Call today,” or “Visit our website to learn more.”
write a short internal proposal to your boss or supervisor recommending that a company make a specific change in the way employees use memos to communicate internally. make sure to correctly identify the problem and suggest the right solution.know your audience and adapt to his/her needs.
To: Mr. Shrestha, Operations Manager
From: [Your Name], Administrative Assistant
Date: May 6, 2025
Subject: Proposal to Improve Internal Communication Through Digital Memos
Dear Mr. Shrestha,
I would like to propose a change in the way we currently use printed memos for internal communication. At present, the distribution of physical memos is time-consuming, often delayed, and contributes to paper waste. This has led to slower information flow and reduced efficiency, especially when quick decisions or updates are needed.
To address this, I recommend shifting to a digital memo system using our existing internal email platform or a shared drive. This will ensure faster delivery, easier tracking of messages, and a more eco-friendly approach.
I believe this change aligns with our goal of streamlining operations and adopting more sustainable practices. I would be happy to assist with setting up a simple template and guiding staff through the transition.
Thank you for considering this proposal. Please let me know if you’d like further details or a brief demonstration.
Best regards,
[Your Name]
As a CEO of APC company, you want to energize employees and take the company to further height of excellence in terms of its growth as well as turnover. Prepare a memo regarding the updates you have made in terms of upgraded facilities, incentives, and surveillance strategies.
APC Company
Memo
To: All Employees
From: [Your Name], CEO
Date: [Date]
Subject: Updates on Facilities, Incentives, and Security Strategies
Dear Team,
I am pleased to share important updates that will enhance our growth and improve the workplace here at APC Company. These changes reflect our ongoing commitment to excellence.
1. Upgraded Facilities
We have made several improvements to our office and production areas:
* New Office Layouts: Modern, ergonomic spaces for collaboration and focus.
* Advanced Equipment: Upgraded technology for higher efficiency and quality.
* Wellness Center: A new space to promote health and work-life balance.
2. Enhanced Incentives
We value your dedication and have introduced new rewards:
* Performance-Based Bonuses: Quarterly bonuses for outstanding contributions.
* Professional Development: Paid courses and certifications to help you grow.
* Employee of the Month: Special recognition and an extra day off.
3. Surveillance Strategies
To ensure safety and security, we’ve updated our systems:
* New Security Cameras and Access Control Systems for safer facilities.
* Upgraded IT Security to protect our digital data and assets.
These updates are just the beginning. We’ll continue to innovate and invest in APC’s success. Thank you for your hard work and commitment to excellence.
Sincerely,
[Your Name]
CEO, APC Company
You are a newly appointed CEO of company. Your challenge is to restructure the company and establish it as a brand in the market. Prepare a sample of business plan. make a short version please
Company Name: APC Company
CEO: [Your Name]
Date: [Date]
Executive Summary:
As the newly appointed CEO, my goal is to restructure APC Company to improve operational efficiency, create a strong company culture, and position APC as a leading brand in the market. This plan outlines the key strategies for organizational change, brand development, and market expansion.
Mission Statement:
To deliver high-quality products/services that exceed customer expectations, foster innovation, and create a dynamic work environment where employees thrive.
Vision:
To become a market leader recognized for innovation, customer satisfaction, and sustainable growth.
Objectives:
* Restructure Operations: Streamline internal processes to improve productivity and reduce costs.
* Develop Brand Identity: Establish a strong, consistent brand image that resonates with our target market.
* Increase Market Share: Expand into new markets and grow the customer base by 20% within the next 12 months.
* Foster Innovation: Invest in R\&D to create cutting-edge products/services that meet evolving consumer needs.
Market Analysis:
- Target Market: Young professionals, tech-savvy consumers, and businesses seeking efficient, cost-effective solutions.
- Competitive Landscape: Our primary competitors include [List of Competitors]. We will differentiate by offering superior customer service and innovative products.
-
SWOT Analysis:
- Strengths: Strong leadership, experienced workforce, loyal customer base.
- Weaknesses: Outdated systems, limited brand presence.
- Opportunities: Growing demand for [specific products/services], expansion into [new markets].
- Threats: Economic downturn, increased competition.
Strategy and Implementation:
1. Restructuring Operations:
* Staff Optimization: Implement a more flexible organizational structure that supports cross-functional teams.
* Process Improvement: Invest in new technology to automate key processes and enhance data analysis.
-
Brand Development:
* Rebranding: Redesign logo, update website, and launch social media campaigns to introduce a fresh brand identity.- Customer Engagement: Increase brand awareness through targeted advertising, influencer partnerships, and customer loyalty programs.
-
Market Expansion:
* New Product Launches: Develop and market new products/services tailored to customer needs.
* Geographic Expansion: Focus on expanding to [specific region or country] within the next 6 months.
Financial Plan:
* Budget Allocation: $X million for restructuring, branding, and marketing initiatives.
* Revenue Projections: Projected 15% increase in revenue in the first year post-restructure.
* Profit Margins: Expected profit margin improvement of 10% due to cost reduction and improved efficiencies.
Conclusion:
This restructuring plan will help APC Company transition into a more agile, market-driven organization, enhancing our brand presence and competitive edge. With a focus on innovation, customer satisfaction, and operational excellence, we will strengthen our position in the market and achieve sustainable growth.
Have you ever bought a product that did not work as promised? Have you been disappointed in the service at a bank, restaurant, or department store? Have you had ideas about how a company or organization could improve its email service or product? Remember that smart companies do want to know what their customers think, especially if a product will be improved. Select a product or service that has disappointed you. Write a claim later requesting a refund, replacement, explanation, or whatever seems reasonable.
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
Customer Service Department
[Company Name]
[Company Address]
[City, State, ZIP Code]
Subject: Request for Refund/Replacement of [Product Name]
Dear Customer Service,
I hope this message finds you well. I am writing to express my disappointment with a product I recently purchased from your company, [Product Name], on [Date of Purchase]. Unfortunately, the product has not met the expectations as advertised and has failed to function as promised.
To provide further details, the [product] was marketed with features such as [list features/benefits]. However, after using the product for [time period], I encountered the following issues:
- [Briefly describe the issue or problem] (e.g., the product stopped working, failed to operate as described, etc.).
- [If applicable, mention any troubleshooting steps you’ve already taken] (e.g., I followed the manual’s instructions, contacted your customer support, etc., but the issue remains unresolved).
Given that the product did not meet the promised standards and is not functioning as expected, I would like to request [a refund/replacement/explanation]. I believe this is a reasonable request based on the circumstances.
I have attached a copy of the receipt for your reference. Please let me know how I can proceed with the return process, or if you require further information.
Thank you for your attention to this matter. I look forward to a prompt resolution.
Sincerely,
[Your Full Name]
Key Points to Include in the Letter:
* Clearly state the problem and how the product/service didn’t meet expectations.
* Include any relevant details (e.g., dates, purchase receipt, troubleshooting steps).
* Politely ask for a resolution such as a refund, replacement, or explanation.
Record any communication event, such as a lecture, group discussion, interview, or conversation. Transcribe it, doesn’t need to be in English. Study the communication in details. Prepare a brief report on the communication event. In your report, include the following: Describe the event, what happened. Describe the process of communication, how the communication took place. Identify barriers of communication. Describe the ways the communicators tried to overcome the barriers. Your overall impression of the communication event.
Brief Report on Communication Event
Event: Group Discussion on “Sustainability in Business”
Participants: 1 professor (moderator) and 4 students
Setting: Classroom seminar, 45 minutes
- What Happened:
The professor introduced the topic, and each student shared their views on sustainable business practices. The discussion was interactive, with verbal and non-verbal cues like nodding and gestures used throughout. - Communication Process:
Mostly face-to-face and oral communication
Turn-taking and clarification used to keep discussion organized
Non-verbal communication helped in expressing agreement or emotion - Barriers Noticed:
Language barrier: One student struggled with English fluency
Physical barrier: Echo in the room affected hearing
Psychological barrier: One student hesitated to speak up
Cultural barrier: Reserved communication styles led to underrepresentation - How Barriers Were Handled:
Professor paraphrased difficult points
Encouraged shy student to speak
Summarized key points to reduce confusion
Students used body language to support their points - Overall Impression:
The discussion was effective and inclusive despite minor communication challenges. The professor’s guidance helped maintain clarity and encouraged equal participation.
what are the main components of report writing?write briefly
-
Title Page
– Includes the report title, writer’s name, date, and organization (if applicable). -
Table of Contents
– A list of sections and page numbers for easy navigation. -
Executive Summary / Abstract
– A brief overview of the report’s main points and findings. -
Introduction
– States the purpose, background, and scope of the report. -
Body
– The main section containing facts, analysis, data, and discussion. Divided into headings and subheadings. -
Conclusion
– Summarizes the key findings and what they mean. -
Recommendations
– Suggestions or solutions based on the findings. -
References / Bibliography
– List of sources or materials used in the report. -
Appendices (if needed)
– Extra information like charts, graphs, or detailed data not included in the main body.
write an unsilicited internal proposal to reinfurnish your office. in short
Internal Proposal: Office Refurnishing
To: [Manager’s Name]
From: [Your Name]
Date: [Date]
Subject: Proposal for Office Refurnishing
Introduction:
I propose the reinfurnishing of my office to create a more functional and comfortable workspace. Current furniture and equipment are outdated and do not support productivity or a professional atmosphere.
Rationale:
* Improved Productivity: New ergonomic furniture will enhance comfort and reduce strain during long hours.
* Professional Image: Modern and well-maintained furniture will reflect a positive image to clients and visitors.
* Enhanced Collaboration: A more open layout will support better interaction and communication with colleagues.
Proposed Changes:
* Replacement of the desk and chairs with ergonomic models.
* Installation of additional storage solutions for better organization.
* Updating lighting and decor to create a more inviting environment.
Cost Estimate:
The estimated cost for the entire renovation is [$amount], which includes furniture, installation, and decor.
Conclusion:
Investing in a more functional office space will contribute to both personal efficiency and a positive work environment. I believe this improvement will have long-term benefits for my performance and the overall office atmosphere.
Thank you for considering this proposal.
Sincerely,
[Your Name]
[Your Position]
