Public Contracts & Claims Flashcards

1
Q

What is public procurement?

A

Public procurement refers to the process by which public entities such as governments and non-profit organizations purchase goods and services from the private sector.

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2
Q

What is the purpose of codes and regulations in regard to public procurement?

A

Codes and regulations establish policies for when the government purchases from non-governmental sources

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3
Q

What is the intention of the codes and regulations for public procurement?

A
  • The intent is to obtain high-quality goods and services at a reasonable cost.
  • To provide a fair and impartial process and seek competition to the maximum feasible degree
  • to establish open and efficient procurement procedures and retain broad flexibility
  • to set clear rules for evaluation and award design specifications reflecting the agency’s need to foster free information exchange
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4
Q

What are some codes or organizations that provide legal framework for vertical construction (e.g. general building assembly)?

A
  • Department of General services (DGS)
  • DGS General conditions
  • Construction and Professional Services Manual (CPSM)
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5
Q

What are some codes or organizations that provide legal framework for horizontal construction (e.g. bridges, roads, and highways)

A
  • Department of transportation
  • Road and bridge specifications
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6
Q

What is public procurement?

A

Public procurement refers to the process by which public entities, such as governments and non-profit organizations purchase goods and services from the privates sector.

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7
Q

How are professional services procured under public contracts?

A

Professional services must be procured by competitive negotiation

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8
Q

How is construction procured under public contracts?

A

Construction must be procured by competitive sealed bidding (with limited exceptions)

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9
Q

What is the process for public contract procurement?

A

1) Invitation to bid: Request for proposal
2) Bid: Proposal
3) Agency Review & Negotiation
4) Contract Award

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10
Q

How does the invitation to bid work for a public contract?

A

The Agency designs the invitation for bid/request for bid (IFB/RFB) to align with its specific needs and solicits contractors to respond.
The agency also answers questions about the bid/proposal.

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11
Q

What happens during the bid/proposal phase of public contract procurement?

A

Potential contractors respond to the IFB or RFP in compliance with the specifications.

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12
Q

What happens during the bid/proposal phase of public contract procurement?

A

The agency reviews the bids/proposals.
*in competitive negotiation, the agency negotiates with the top proposals.

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13
Q

What happens during the contract award phase of public contract procurement?

A

The contract award is the close of the public contract procurement when the agency announces the contract award.

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14
Q

What is construction management?

A

Construction management is when a contractor is hired to coordinate and administer contracts for construction services for an owner/agency.

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15
Q

How is construction management procured under a public contract?

A

Construction management is procured by competitive negotiation guided by an evaluation committee.

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16
Q

What tools are used to procure a construction manager?

A
  • Request for Qualification (RFQ)
  • Request for Proposal (RFP)
17
Q

How does a request for qualification (RFQ) work for public contracts?

A
  • the agency solicits qualifications under a RFQ to evaluate potential CM’s and
  • a committee evaluates the RFQ responses & selects top offers to respond to an RFP
18
Q

How does a request for proposal (RFP) work for public contracts?

A
  • the committee ranks the proposals according to some criteria to create a short list of offers
  • the committee negotiates with the highest ranking proposals and makes recommendations to the Agency
  • the agency awards the contract to the offeror determined to provide the “best value”
19
Q

What are pre-construction services provided in a public contract?

A

Pre-construction includes assisting with developing plans, specifications, and project approach within a budget.

20
Q

What construction services are provided in a public contract?

A

Construction services are only entered into if the Agency and the CM agree, upon completion of the drawings, to a guaranteed maximum price and approved budget. The CM is “at risk” to complete the project scope on time and within the GMP.

21
Q

In regard to public contracts, what are some types of claims?

A
  • change orders and scope changes
  • delays and time extensions
  • acceleration and overtime claims
  • differing site conditions
  • payment disputes and claims for additional compensation
  • termination claims
  • defective design or specifications force major and unforeseen envents
22
Q

What is the claims process in public contracts?

A

1) notice of intent
2) claim
3) damages
4) settlement or appeal

23
Q

When is a notice of intent to file a claim filed?

A

at the time of the occurrence or beginning of the work upon which the claim is based

24
Q

What is involved in an the actual filing of the claim?

A

submission of the claim, analysis of the claim, and entitlement

25
Q

What is required in the claims filing processes

A

proof of damages (e.g. receipts, schedule impact analysis)

26
Q

What happens at the settlement or appeal step in filing a claim?

A

The claim is resolved or a suit will be filed

27
Q

What is the statue of limitation for filing an intent to file a claim?

A

“written notice of the contractors intention to file such a claim must be given to the owner within fourteen days of the time of the occurrence or beginning of the work upon which the claim is based.