Questions 1st PDF Flashcards
The four main documents in the general project management model are
- Project Charter
- Project Plan
- Project Schedule
- Project Budget
Main differences in purpose and aim between a client order project, an event project, and a product development project?
- Client Order Project: Aimed at fulfilling a specific client’s requirements within a given timeframe and budget.
- Event Project: Focused on organizing and executing a specific event, often with a defined date and set of objectives.
- Product Development Project: Geared towards creating and delivering a new product, involving research, design, development, and production.
Advantages of implementing a project model in an organization:
- Improved Efficiency
- Better Resource Utilization
- Clearer Communication
- Enhanced Risk Management
Main difference between project work and work within the functional organization:
- Project Work: Temporary, unique endeavors with a specific goal and timeline.
- Functional Organization: Ongoing, routine tasks aligned with the organization’s functions and departments.
Two characteristics missing in the traditional definition of a project
- Specific Timeline
- Temporary Nature
Four main phases of the general project model
- Initiation
- Planning
- Execution
- Closure
Characteristics in agile project planning
- Flexibility
- Iterative and incremental
- collaboration and communication
Why continuous feedback loops are essential for agile project management?
- Facilitate Adaptability
- Enhance Collaboration
- Improve Product Quality
Two tools used in agile project work
- Jira
- Trello
Three decision points in the general project management model
- Project Initiation
- Project Planning Approval
- Project Closure
Difference between a milestone and decision point
- Milestone: Represents a significant event or achievement.
- Decision Point: A point in the project where a decision needs to be made regarding its continuation or modification.
Other word for decision point used in project management
Gate
Four categories in a project organization
- Projectized
- Matrix
- Functional
- Composite
Three roles in the supporting category
- Project Coordinator
- Project Administrator
- Document Control Specialist
Role of the steering committee
- Provides oversight and guidance
- Resolves issues and makes key decisions
- Ensures alignment with organizational goals
Acronym SMART and its use:
- SMART: Specific, Measurable, Achievable, Relevant, Time-bound
- used for setting and evaluating goals
Difference between business goals, impact goals, and project goals
- Business Goals: Broad objectives aligning with the overall mission of the organization.
- Impact Goals: Specific outcomes or effects resulting from achieving business goals.
- Project Goals: Objectives set for a particular project to contribute to business and impact goals.
The project triangle contains three variables. Name these variables:
- Time
- Cost
- Scope
What is the use of the project triangle?
It represents the constraints of a project, showing the interdependence of scope, time, and cost. Changes to one side of the triangle can affect the other two sides.
Two examples of project requirements
- Functional Requirements
- Technical Requirements
Five activities in a pre-study
- Feasibility Analysis
- Risk Assessment
- Market Research
- Cost-Benefit Analysis
- (Preliminary) Project Scope Definition
Four things that should be in the project charter
- Project Objectives
- Stakeholder Identification
- Project Scope
- Project Manager Appointment
Purpose of the pre-study
To assess the feasibility and viability of the project before committing significant resources.
100%-rule according to WBS
Each level of the Work Breakdown Structure (WBS) should account for 100% of the work represented by the level above it.
