RESOURCE MANAGEMENT

Question 1

A resource may be a ?

Answer 1

• human (employee)
• financial
• product to be sold / obtained
• skills
• technology information
• elements for production

Question 2

The data required for effective resource management includes?

Answer 2

• demand for resources
• available resources
• how the resources will fit into the demands (what is required of the resources)

Question 3

Resources must be used to the _______ capacity for the minimum amount of cost.

Answer 3

maximum

Question 4

Tasks should be allocated (assigned or distributed) to resources in a _________ manner.

Answer 4

fair and balanced

Question 5

Resources can be human or ______. It’s everything, in fact, that has a cost required to complete the project.

Answer 5

non-human (like equipment / office space)

Question 6

Just like every other aspect of project management, when you’re scheduling your resources, you want to first start with a plan.

Answer 6

Resource Plan

Question 7

Make a detailed list of all resources you think are needed to complete the project.

Answer 7

Resource Plan

Question 8

Involve others in this process, as certain team members might require additional resources than what you expect.

Answer 8

Resource Plan

Question 9

Be sure to include and identify essential and non-essential personnel and equipment.

Answer 9

Resource Plan

Question 10

Resource Planning is also known as?

Answer 10

Financial Planning

Question 11

Now that you have a completed list of the resources needed to complete your project, you want to get them in some sort of order.

Answer 11

Resources Breakdown Structure (RBS)

Question 12

You can create hierarchies of resources, also known as ?

Answer 12

Resources Breakdown Structure (or RBS)

Question 13

These basic hierarchies should include at least personnel and preferably all ______ on which the project funds will be spent, But it’s up to you to define which type of hierarchies are relevant to your project.

Answer 13

resources

Question 14

With your resources listed and organized you can begin to start defining resources that have various levels of responsibility for completing project tasks or for the overall project.

Answer 14

Responsibility Assignment Matrix (RAM)

Question 15

RAM is where you can clarify the _________ over the entire project.

Answer 15

roles and responsibilities

Question 16

You can break this down into who is responsible for doing what tasks, who owns that task, who can help if there are questions about the task, and who needs to stay informed about the progress of the task.

Answer 16

Responsibility Assignment Matrix (RAM)

Question 17

Simple charts with coded letters that define different functions of accountability, based on the RACI method.

Answer 17

Responsibility Assignment Matrix (RAM)

Question 18

RACI stands for?

You can do this by individual or role, depending on the needs of the organization.

Answer 18

R - Responsible
A - Accountable
C - Consulted
I - Informed

Question 19

Simply means when a person is given too much work.

Answer 19

Resource Overallocation

Question 20

They can’t finish it in the time scheduled or allocated for it to be completed.

Answer 20

Resource Overallocation

Question 21

Resource Overallocation can lead to overtime, which impacts the _____, or can block and even derail a project.

Answer 21

budget

Question 22

It’s a quick and easy way to view the allocation of your resources and note whether any are over- or under- allocated.

Answer 22

Resources Histogram

Question 23

In simple color coding, with ____ signifying “over-allocated” you can then deal with the overallocated resource quickly, and reallocate as needed to someone whose workload is lighter.

Answer 23

red

Question 24

Refers to a theory that an organization should guard against having all their eggs in one team basket or over-reliance on one team to accomplish core work.

Answer 24

Resource Dependency

Question 25

You want to plan against an unhealthy dependency on one team or one resource to accomplish the work.

Answer 25

Resource Dependency

Question 26

You can mitigate Resource Dependency by distributing the work across _____ resources, or having backup plans if planned equipment resources should become unavailable.

Answer 26

multiple resources

Question 27

If one team member has too many tasks and not the available time to get it all done, they could be ______ other people's work.

Answer 27

blocking (under resource dependency)

Question 28

A juggling act, whereby you manage resource availability across a project or across multiple projects.

Answer 28

Resource Leveling

Question 29

Leveling resources is a ______ act, whereby you manage resource availability across a project or across multiple projects.

Answer 29

juggling

Question 30

Resource Leveling can be accomplished by _______ the duration you had planned for certain tasks to be accomplished by adjusting the start and end dates, depending on whether you have the resources to complete them now or not.

Answer 30

extending

Question 31

You want to have the right amount of resources for the time you've allotted to do the task.

Answer 31

Resource Leveling

Question 32

This is another way to avoid over-or under- allocating team members.

Answer 32

Resource Leveling

Question 33

Creating Resource Management Plan

Answer 33

1. Note all your resources 2. Figure out how many of those resources are needed 3. Make a schedule for the resources

Question 34

Components of a good resource plan

Answer 34

1. All the resources necessary to complete the project. 2. Timeframes for the planned effort of each resource. 3. Number of each resources you'll need per day/week/month. 4. Quantity of resource hours required per day/week/month. 5. Identify assumptions and constraints.

Question 35

That's everything from people to machines and even any office space you'll need. Spend a good amount of time with this list, the more complete it is. the more accurate your schedule will be.

Answer 35

All the resources necessary to complete the project

Question 36

By noting the duration of time needed for each resource, you have a clearer picture of how it will fit into your overall schedule

Answer 36

Timeframes for the planned effort of each resource

Question 37

Again, you want to break your resource needs out on a daily. weekly and monthly rotation to better grasp what you'll need and when.

Answer 37

Number of each resources you'll need per day/week/month

Question 38

You've figured what you need, but how many hours for each of those resources are you going to allocate overtime?

Answer 38

Quantity of resource hours required per day/week/month

Question 39

An assumption is what you think might be true, while the constraints are the schedule, cost and scope of your project So, you want to know what they are and how they'll potentially impact your plan,

Answer 39

Identify assumptions and constraints

Question 40

Resource Management Key Terms

Answer 40

1. Resource Plan 2. Resources Breakdown Structure (RBS) 3. Responsibility Assignment Matrix (RAM) 4. Resource Overallocation 5. Resources Histogram 6. Resource Dependency 7. Resource Leveling

Question 41

This is what you think might be true.

Answer 41

Assumption

Question 42

These are the schedule, cost and scope of your project.

Answer 42

Constraints