Role of the Surveyor, Team Members and Establishing the Team Flashcards Preview

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What is the role of the surveyor?

Surveyors are involved throughout lifecycle of buildings and construction projects: from acquisition, to
planning and monitoring construction, and managing the finished building, sometimes demolition.


What can be used to demonstrate the roles of team members?

- Project organogram = graphical representation of structure /hierarchy (responsibility) within a team. Represents different relationships amongst functions, departments and teams.
- Communications plan
- Internal action tracker / team deliverables which sets out work streams and responsibilities
- Project directory – who to consult in each organisation


What are the 3 project team structures?

- Functional – team located within one of the functional depts. of an organisation
- Matrix – team made up of multiple members from multiple specialist teams of an organisation
- Project (Task Force) / Project Team - exists outside of normal organisational structure, may have a project office and staff not attached to other depts., some seconded from their main job to join team full-time.


When establishing the team members, what is this dependent on?

- Nature of project (size / urgency / skillset required)
- Personnel issues (availability / organisational location)
- Political issues (which depts. are affected / resource needs)
- Cultural issues (custom and practice, communication issues)
- Project life cycle (different teams for different phases)


Once the team is established, what should you send to them?

The PROJECT BRIEF = sets out clear deliverables and background of project (if any). This should include:
- Project description
- Strategic Programme
- Project goals and outcomes
- Site plans
- Client terms and conditions
- Potentially an NDA if required?


What did R. Meredith Belbin establish?

Belbin's team types:
- Teams need a mix of skills and personal qualities to succeed
- ‘team types’ can be used to identify range of personal qualities in the team and where there may be an imbalance


What are the nine Belbin's team types?

1. Co-ordinator - Makes decisions and maximises people’s potential
2. Shaper - Task leader, tries to shape way team effort is channelled
3. Plant - Creative, generates ideas and resolves difficult problems
4. Resource Investigator - Explores and reports external ideas and keeps project in context of ‘wider
5. Implementer - Turns decisions into tasks, implements ideas and plans in a well-organised way
6. Monitor Evaluator - Objective, analytical and prudent. Evaluates all the options.
7. Team Worker - Fosters harmony and unity within the team
8. Finisher - Compulsive about detail and deadlines, ensures nothing gets forgotten
9. Specialist - Single-minded, dedicated expert who has key skills / knowledge.


What should you consider when addressing a much wider inter-disciplinary team?

Ensure sufficient stakeholder management via a stakeholder management plan (power-interest score, their role and responsibility)


What is the Tuckman Theory?

A group of individuals do not become a team overnight. Project teams typically go through the (Tuckman) stages


What are the different stages in the Tuckman Theory?

- Forming (Underdeveloped) – excitement, anticipation and motivation is high. People may not have
worked together before, and the PM has to facilitate the ‘getting to know you’ process.
- Storming (Experimenting) - People gain confidence, differences emerge and possible pecking
- Norming (Consolidating) - Ground rules are established, the team begins to have a sense of
identity and values and group norms develop.
- Performing (Maturing) - Performance is at peak. Everyone knows what they have to do and how
they work together. Groupthink, complacency and ‘projectitis’ can threaten group effectiveness.
- Mourning (Winding up / down) - Motivation can dip. People may begin to feel a sense of loss for
the task. People may be worried about future and looking for next job.