Term 2 Topic 2.6 - Presentation of business information

Question 1

Name the 3 types of presentation and explain shortly what each is about

Answer 1

1)VERBAL presentation: sharing information
by talking
2)NON-VERBAL presentation: sharing
information by showing it and no talking
at all
3)AUDIO VISUAL AIDS: sounds OR images
used to help in a presentation

Question 2

What type of presentation is the following:

Slides
Charts
PowerPoints
Models
Handouts
Transparencies

Answer 2

Audio
Visual
Aids

Question 3

Explain the process of presenting and validating data

Answer 3

1) determine the DATA you want to present
2) Select the best presentation METHOD
3) PRESENT the data
4) RESPOND to any questions

Question 4

Name the 7 TYPES of GRAPHS

Answer 4

1) TABLE of data
2) BAR graph
3) HORIZONTAL bar graph
4) LINE graph
5) Histogram
6) PIE chart
7) Pictogram

Question 5

When do you use a LINE graph?

Answer 5

to show trends, such as money spent at a tuck shop over a period of time

Question 6

When do you use a BAR graph?

Answer 6

to compare quantities

Question 7

What are the elements of a GOOD poster?

Answer 7

** BOLD, clear heading (stands out)
SHORT direct phrases
****IMAGES (to support the wording)
**Well SPACED out
****BRIGHT colours
(to highlight different aspects)

Question 8

What are the elements of a GOOD REPORT?

Answer 8

Introduction ->
Method used to gather data ->
Findings of research ->
Conclusion ->
Recommendations ->

Question 9

What are the elements of a GOOD PRESENTATION?

Answer 9

+ Be prepared
+ Give of yourself
+ Stay relaxed
+ Use clean humour
+ Plan your body language
+ Choose a venue

Question 10

What are the best ways to respond to QUESTIONS?

Answer 10

-> Don’t speak DOWN to the audience
-> Don’t argue
-> APOLOGIZE for any errors
-> Speak in a pleasant TONE
-> Answer HONESTLY
-> If you don’t know the answer, make a
note to get back to the person who asked
the question
-> THANK the person for the question

Question 11

Describe the difference between VERBAL and NON-VERBAL presentations

Answer 11

VERBAL = uses words
NON-VERBAL = use images (NO sound)

Question 12

You have been asked to do a PRESENTATION to attract potential investors. List SIX types of AUDIO-VISUAL aids you could use and outline a benefit of each type.

Answer 12

1) SLIDES - pictures in a projector that are
enlarged onto a wall
+can be enlarged to be visible to all
2)CHARTS - graphs and models
+can make stats easier to understand
3) POWERPOINT - computer slide
presentation
+can present visuals / pictures
4) MODELS - 3D objects of what is
presented
+can visualise the final product
5)HANDOUTS - handed out to audience
+audience can make notes
6) TRANSPARENCIES - used on overhead
projectors
+ write on the transparency and the
audience can see your notes

Question 13

Give the SIX elements to prepare a good PRESENTATION.

Briefly explain what you need to do for each element.

Answer 13

a) Be prepared - record yourself on your cell
phone or speak into a
mirror
b) Give of yourself - use personal examples
c) Stay relaxed - maintain eye contact,
address people individually
d) Use clean humour - don’t tell dirty jokes
e) Plan your body language - find three
positions to stand at and practise
how you move between them. Think
what to do you with your hands.
f) Choose a venue - must be the right venue,
not to big or too small