Unit 2 & 3

Question 1

What is classified information?

Answer 1

Official information that has been determined to require protection against unauthorized disclosure and is marked to indicate its classified status when in documentary form.

Question 2

What of type of material would cause exceptionally GRAVE DAMAGE to national security if disclosure is unauthorized?

Answer 2

Top Secret.

Question 3

Which type of classification decision involves incorporating new material into a document that is already classified?

Answer 3

Derivative.

Question 4

What markings are classified documents required to have?

Answer 4

(1) The overall classification of the document.
(2) The agency, office of origin, and date of the document.
(3) The office or source document that classified the information or “Classified By” line.
(4) For originally classified documents or material only, a “Reason:” for classification line.
(5) For derivatively classified documents or material only, a “Derived From:” line.
(6) Notebooks, binders, folders, etc., conspicuously mark such items containing classified documents or material with the highest classification of the material contained therein.
(7) Declassification instructions and any downgrading instructions that apply.

Question 5

You should never send what type of material through the BITS or the postal system?

Answer 5

Top Secret.

Question 6

How should you file FOUO material when building security is provided?

Answer 6

With other unclassified records in unlocked files or desks drawers.

Question 7

Due to the sensitive nature of FOUO information, how long should we properly manage FOUO records?

Answer 7

Until the information is no longer FOUO or is ready for disposal.

Question 8

How must you dispose of record copies of FOUO documents?

Answer 8

In accordance to the Federal Records Act and the DOD Component records management directives.

Question 9

When can a first party requester not receive information that is in his or her record that is located in a system of records?

Answer 9

When the information does not directly pertain to the first party requester.

Question 10

When can you release PA material to a third party?

Answer 10

When the subject agrees orally or in writing.

Question 11

When personal information is sent over e-mail within DOD, you must ensure what?

Answer 11

(1) There is an official need.
(2) All addressee(s) (including “cc” addressees) are authorized to receive it under the PA.
(3) It is protected from unauthorized disclosure, loss, or alteration.

Question 12

What is the Federal Register?

Answer 12

The official daily publication for rules, proposed rules, and notices of federal agencies and organizations, as well as executive orders and other presidential documents.

Question 13

Who must address privacy requirements during the development lifecycle of the information system?

Answer 13

Information system owners and developers.

Question 14

How can you give a PAS to a subject when you are collecting information from him or her for a system of records?

Answer 14

Orally or in writing.

Question 15

What are some examples of nonreleasable PII?

Answer 15

(1) Marital status.
(2) Number, name, and sex of dependents.
(3) Civilian educational degrees and major areas of study.
(4) School and year of graduation.
(5) Home of record.
(6) Home address and phone.
(7) Age and date of birth.
(8) Present or future assignments for overseas or for routinely deployable or sensitive units.
(9) Office, unit address or duty phone for overseas or routinely deployable or sensitive units.
(10) Race/ethnic origin.
(11) SSN.
(12) EDIPI (DOD Identification Number).

Question 16

Define a PII breach.

Answer 16

A loss of control, compromise, unauthorized disclosure, unauthorized acquisition, unauthorized access, or any similar term referring to situations where persons other than authorized users and for an other than authorized purpose have access or potential access to PII, whether physical or electronic.

Question 17

What is the FOIA exemption 7, and what type of records does it pertain to?

Answer 17

Investigative records – Records or information compiled for law enforcement purposes; i.e., civil, criminal, or military law, including the implementation of executive orders or regulations issued pursuant to law.

Question 18

Who is responsible for coordinating all replies to FOIA requests?

Answer 18

FOIA manager.

Question 19

When is a FOIA request considered received?

Answer 19

When the FOIA office responsible for processing the request physically receives it and the requester states a willingness to pay fees set for the appropriate fee category, has paid any past FOIA debts (if applicable), and has reasonably described the requested records.

Question 20

What type of request can have multiple organizations review or coordinate on it?

Answer 20

Complex.

Question 21

How can you access the publication and forms official repository?

Answer 21

Via the Air Force e-Publishing Web

Question 22

What office checks for content accuracy, currency, and integrity of publications and forms and their compliance with publications and use of forms before publication approval?

Answer 22

Authoring OPR.

Question 23

Are extensions of instructions; provide additional guidance for performing tasks.

Answer 23

Manuals.

Question 24

Are used to extend or add material to higher-level publications.

Answer 24

Supplements.

Question 25

Are informal “how to” publications.

Answer 25

Pamphlets.

Question 26

Are informational and only suggest guidance.

Answer 26

Nondirective publications.

Question 27

Are posters or graphic illustrations.

Answer 27

Visual Aids.

Question 28

What are the three types of non-prescribed forms?

Answer 28

Office, on-time, and test forms.

Question 29

What are the two types of publications and forms review the OPR performs?

Answer 29

Two-year and special reviews.

Question 30

Which form is used when performing a review on a publication?

Answer 30

AF Form 673.

Question 31

What is the purpose of the ICR program?

Answer 31

To reduce costly, ineffective, and redundant information collection and reporting requirements. It establishes procedures for information collecting and reporting of internal, public, and interagency requirements.

Question 32

Which section of the product announcements deals with forms?

Answer 32

Part two.

Question 33

Whose responsibility is it to implement the records management program in compliance of Air Force instruction?

Answer 33

Commanders and staff agency chiefs.

Question 34

Unauthorized destruction of official records is punishable by what?

Answer 34

Up to three years confinement and a fine.

Question 35

What the three types of records?

Answer 35

Federal, state, and personal.

Question 36

Which type of record relates to an individual’s private affairs and not related to government business?

Answer 36

Personal.

Question 37

Which office develops policy and guidance necessary to implement the Air Force Records Management Program?

Answer 37

SAF/A6PP.

Question 38

Liaison between unit and base records manager.

Answer 38

Functional area records manager.

Question 39

Responsible for legal custody of office records.

Answer 39

Chief of office of record.

Question 40

Manages the programs within his or her command.

Answer 40

Command records manager.

Question 41

Manages the local staging area.

Answer 41

Base records manager.

Question 42

Maintains the office file plan.

Answer 42

Records custodian.

Question 43

What are the next steps in the production process of the office Records Management Program after determining the records to maintain?

Answer 43

Building the file plan, approving the file plan, and labeling and filing the records.

Question 44

What type of records should never be entered into the Air Force Records and Information Management System?

Answer 44

Sensitive, Classified, or PA material.

Question 45

Which type of filing arrangement is associated with date sequence?

Answer 45

Chronological.

Question 46

On the file plan, how many disposition authorities (table and rule) are allowed per record series?

Answer 46

Only one.

Question 47

What information does the file folder label display?

Answer 47

The item number and series title, table and rule number, cutoff instructions, office of record and disposition instructions.

Question 48

How should documents be assembled for filing?

Answer 48

With the latest action on the top.

Question 49

What are the steps taken when you respond to an official records search request?

Answer 49

Acknowledge receipt of the search request, search, acknowledge whether you had negative or positive results, and complete and close out the request by giving information about your search. If you locate any records that qualify, be sure to follow positive records preservation instructions according to the AF RDS in AFRIMS.

Question 50

What is the purpose of the DD Form 2861?

Answer 50

It gives the reader a reference “trail” to follow when a document is located somewhere else.

Question 51

Why is the charge-out records activity important while maintaining a files plan?

Answer 51

The RC must use some type of charge-out and follow-up system to ensure that borrowed documents are returned to the files.

Question 52

Describe some responsibilities that are involved with the records disposition program?

Answer 52

The disposition process involves: (1) Scheduling all records for retention or periodic destruction. (2) Preserving records that reflect the organization, functions, policies, decisions, procedures, and essential transactions of the Air Force. (3) Preserving records that protect the legal and financial rights of the government and of individuals that Air Force actions directly affect. (4) Offering records of enduring value for permanent preservation in the national archives. (5) Promptly and systematically disposing of records of temporary value. (6) Setting up safeguards against illegal removal, loss, or destruction of records.

Question 53

What are two conditions that could warrant early retirement of records?

Answer 53

(1) Destruction of records by hostile or potentially hostile action is an ever-present danger and the records are considered valuable enough to warrant preservation until expiration of the normal retention period. (2) Records take up space urgently needed for military purposes and are not referred to frequently enough to warrant a longer local retention unless they are of sufficient importance in protecting the legal or financial rights of individuals or the Air Force.

Question 54

When a disposition schedule changes what, if anything, should you do to inactive records?

Answer 54

Bring inactive and cutoff records under the new standard.

Question 55

What does cutoff describe?

Answer 55

A designated point in time or the completion of a specific action or event after which personnel can no longer place records in the active file.

Question 56

What is the SF135 used for?

Answer 56

To identify records for retirement to a federal records center or staging area or to transfer records to another organization.

Question 57

When transferring e-records, what are the three types of files/media the NARA accepts?

Answer 57

Magnetic tape, CD-ROM and FTP.

Question 58

Define electronic records.

Answer 58

Data in a form that can be read and processed by a computer and satisfy the legal definition of a record.

Question 59

People involved in managing electronic records on a shared network.

Answer 59

Records custodian, Chief of office of record, and Base records manager.

Question 60

What serves as the foundation for managing all electronic records?

Answer 60

The plan structure created in AFRIMS.

Question 61

What function does the staging area serve for the records program?

Answer 61

This facility receives, maintains, and services inactive records for all activities and tenant units on or near the base.

Question 62

What is the minimum files-to-space ration acceptable in the staging area?

Answer 62

Two cubic feet of files to each square foot of floor space.

Question 63

For security purposes File plan titles should never contain what?

Answer 63

File plan title will not contain sensitive, classified, FOUO, or PA information.

Question 64

Which program sets the framework for developing Air Force manpower standards?

Answer 64

The Air Force Management Engineering program.

Question 65

What are two tools that are used to help manage manpower resources?

Answer 65

The UMD and the UPMR.

Question 66

Which manpower tool lists available unit positions and the people that occupy them?

Answer 66

The UPMR.

Question 67

What does a PEC describe?

Answer 67

The mission by the identification of the organizational entities and resources needed to perform the assigned mission.

Question 68

Air Force Manpower Standards are based on what?

Answer 68

The concept that similar work center operations are efficient and standardized throughout the Air Force or MAJCOM.

Question 69

What environments are manpower standards primarily developed to support?

Answer 69

Peacetime.

Question 70

What is the primary strategy for the Air Force OJT program?

Answer 70

The strategy is to develop, manage, and execute training programs by providing realistic and flexible training producing a highly skilled and motivated force capable of carrying out all tasks and functions in support of the mission.

Question 71

After a trainee has been assigned to the work center, when must a supervisor perform an initial evaluation of the trainee’s qualifications?

Answer 71

within 60 days of the trainee’s assignment (120 days for the Air Reserve component).

Question 72

What are the three components of the Air Force OJT program?

Answer 72

Job knowledge, job proficiency and job experience.

Question 73

What part of the training plan identifies all the day-to day requirements required to be performed in a duty position?

Answer 73

The MTL.

Question 74

Which upgrade training examination is a closed book examiniation?

Answer 74

The CDC course examination.

Question 75

What is the rank requirement for obtaining the Craftsman, 7-skill level?

Answer 75

SSgt.

Question 76

What does the term “local area” mean as it refers to Airmen starting or ending leave?

Answer 76

The place of residence from which the member commutes to the duty station on a daily basis.

Question 77

Who is the approval authority for leave that is granted for members to resolve emergencies but do not have enough accrued leave?

Answer 77

Unit commander.

Question 78

Who oversees the convalescent leave program?

Answer 78

The Air Force Surgeon General.

Question 79

What is the formal communication between a rater and the ratee that gives job performance expectations?

Answer 79

The ACA.

Question 80

Which Web-based tool allows commanders access to pending and projected evaluations?

Answer 80

The BLSDM.

Question 81

What publication displays all enlisted study references authorized for enlisted promotion testing?

Answer 81

The EPRRC.

Question 82

When awarded a BTZ promotion, a member can wear the SrA rank how long prior to reaching the fully qualified phase point?

Answer 82

Six months.

Question 83

Within how many months of their ETS do FTAs receive SRP consideration?

Answer 83

15 months.

Question 84

What is the term used for the maximum number of years in conjunction with rank Airmen may serve before required to separate or retire?

Answer 84

HYT.

Question 85

What are the SRB zones?

Answer 85

(1) Zone A is between 17 months and 6 years of service. (2) Zone B is between 6 and 10 years of service. (3) Zone C is between 10 and 14 years of service. (4) Zone E is between 18 and 20 years of service.

Question 86

What is the maximum amount a time that a member can remain on a control roster?

Answer 86

Six months.

Question 87

What type of action, if given, is mandatorily filed in an officer’s UIF?

Answer 87

LOR.

Question 88

In the BLSDM, commanders can delegate access to members who are within what unit symbol or code?

Answer 88

PAS.

Question 89

Which system contains a member’s career brief which can be accessed by commanders and their delegates?

Answer 89

The AMS.

Question 90

Which program is part of the INTRO Program?

Answer 90

The Sponsorship Program.

Question 91

What is the purpose of the Personnel Reliability Program?

Answer 91

To ensure personnel who perform duties involving nuclear weapons meet the reliability standards through screening, selecting, and continuous evaluation of personnel who handle and control the launch of or access to nuclear weapons or nuclear weapons systems.

Question 92

What are the three categories of Air Force Specialty Code award programs?

Answer 92

(1) Airmen—Air Force Outstanding Administration Airman. (2) NCOs—Air Force Outstanding Administration Noncommissioned Officer. (3) SNCOs—Air Force Outstanding Administration Senior Noncommissioned Officer.

Question 93

A Décor 6 is automatically produced for which three events?

Answer 93

(1) PCS/A. (2) Retirement. (3) Separation.

Question 94

What Web-based application should a member use to apply for retirement?

Answer 94

The Virtual Military Personnel Flight application.