Unit 4-Program Management (STQ)

Question 0

a record requested by a member of the public who follows rules established by proper authority will not be withheld in whole or in part unless what?

Answer 0

the record are exempt from mandatory partial or total disclosure under the FOIA

Question 1

what information does the public have a right to?

Answer 1

information concerning the activites of its government

Question 2

how does the Air Force conduct its activities?

Answer 2

in an open manner consistent with the need for security and adherence to the requirements of laws and regulations

Question 3

who obtains recommendations from the OPR for records?

Answer 3

FOIA Manager

Question 4

who provides training for the FOIA program?

Answer 4

FOIA Manager

Question 5

who finds and provides the requested records?

Answer 5

the OPR

Question 6

When is a FOIA request considered recieved?

Answer 6

when the office responsible for processing the request physically recieves it

Question 7

when are fees waived?

Answer 7

when the cost is 15$ or less

Question 8

within how many working days must a final response determination be made?

Answer 8

20 working days

Question 9

what can requesters do if they are dissatisfied with the results of a FOIA request?

Answer 9

sue the Air Force

Question 10

What are the two types of FOIA request?

Answer 10

1. Simple

2. Complex

Question 11

what type of request is processed quickly and then in small volumes?

Answer 11

Simple

Question 12

Who does the requester submit an appeal to?

Answer 12

Secretary of the Air Force

Question 13

what report is mandated by the statute, reported on a fiscal basis, and submitted to the Attorney General?

Answer 13

Annual Freedom of Information act report

Question 14

who is responsible for reporting information on the annual FOIA report?

Answer 14

FOIA Manager

Question 15

what does the privacy act of 1974 do for individuals?

Answer 15

protect individuals from unwarrented invasion of their personal privacy

Question 16

what is a system of records?

Answer 16

any group of agency records, in paper or electronic form, which contains information about people from which information is retrieved by a personal identifier, such as a person’s name, ssn, PIN, through a cross-reference system?

Question 17

where must the Air Force publish a description of records systems covered by the PA?

Answer 17

The Federal Register

Question 18

who is responsible to manage and safeguard the system?

Answer 18

system managers

Question 19

who is the focal point in their functional area for general PA questions?

Answer 19

PA monitors

Question 20

does a requester need to state the act when requesting records that are contained in a system of records?

Answer 20

NO

Question 21

how many workdays, if possible, should you give a copy of the requested records to the requester?

Answer 21

10 workdays of receipt

Question 22

what may a system manager ask if a third party is present during a record review?

Answer 22

written consent

Question 23

when can you release information to a third party?

Answer 23

When the subject agrees orally or in writing

Question 24

what is the fine for maintaining PA record systems that has not been published in the federal register or for making an unauthorized disclosure?

Answer 24

5000$ may be imposed

Question 25

what are some examples of nonreleasable information?

Answer 25

1. marital status 2. number, name, and sex of dependents 3. civilian educational degrees and major areas of study 4. school and year of graduation 5. home of record 6. home address and phone number 7. age and date of birth 8. . present or future assignments overseas 9. office and unit address and duty phone for overseas 10. race/ethnic origin 11. SSN

Question 26

how many days does a system manager have to process access denials?

Answer 26

5 workdays after you receive the request for access

Question 27

how is PA information protected?

Answer 27

according to its sensitivity

Question 28

what must the system manager verify to avoid unauthorized disclosure of PA information?

Answer 28

the identity of all requesters unless the record sought is available to anyone under the FOIA

Question 29

how are records containing personal data disposed of?

Answer 29

in a manner that prevents inadvertent compromise

Question 30

what are the four headings for a PA statement?

Answer 30

1. authority 2. purpose 3. routine uses 4. disclosure

Question 31

what is displayed when an information system contains PA information?

Answer 31

warning banners will be displayed on the first screen to assist in safeguarding the information

Question 32

FOUO information is a designation that applies to what type of information?

Answer 32

information that has not been given a classification pursuant to the criteria of an Executive order, but which may be withheld from the public because disclosure would cause a foreseeable harm to an interest protected by one or more FOIA exemptions

Question 33

What criteria must FOUO information meet under the FOIA?

Answer 33

Exemptions 2-9

Question 34

How is an individual paragraph in a classified document markedas FOUO

Answer 34

by placing "FOUO" at the beginning of the Paragraph

Question 35

what must be done if FOUO information is transmitted to authorized persons outside of DOD?

Answer 35

expanded marking to explain the significance of the FOUO markings must be used

Question 36

how is FOUO information protected during duty hours?

Answer 36

keep in an out-of-sight location

Question 37

how is FOUO information protected during non-duty hours?

Answer 37

stored to prevent unauthorized access. May keep them in an unlocked file or desk when normal internal security is provided. if no internal security, store records in a locked building, room, or if need be locked in a file cabinet, desk, or bookcase

Question 38

what is done with FOUO when protection from public is disclosure is no longer needed?

Answer 38

remove the markings, and tell everyone who has the records that the status has changed

Question 39

how is FOUO information disposed?

Answer 39

by tearing each copy into pieces ( to prevent reconstruction) and placing them in regular trash containers

Question 40

can FOUO information be recycled?

Answer 40

YES