Unit 3- Records Management

Question 0

Air Force units at what level must document the organization, function, activities and preserve their records by implementing effective lifecycle management procedures in their areas of responsibility?

Answer 0

Every

Question 1

Which of the following is not an example of an Air Force record

Answer 1

Museum material

Question 2

What type of record is created when the air National Guard is creating the records and the Federal Emergency Management Agency gets involved and federal dollars to put towards emergency?

Answer 2

Federal only

Question 3

Once they are signed, active-duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within?

Answer 3

Three months

Question 4

Who appoints a records custodian?

Answer 4

Chiefs office of record

Question 5

Who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained?

Answer 5

Records custodian

Question 6

By filling out summary information for document you create, your final records will be?

Answer 6

Easier to manage and retrieve

Question 7

How does the Air Force records information management system ensure standardization and accuracy of every record series?

Answer 7

Ensuring offices Air Force wide use the same disposition instructions for records

Question 8

What type of labels does the Air Force records information management system print?

Answer 8

Subdivision

Question 9

The Air Force records information management system generates a file disposition control label for?

Answer 9

Each item listed on the file plan

Question 10

How many dispositional authorities are allowed per records series?

Answer 10

One

Question 11

What identifies file records and provides the cut off for the records?

Answer 11

Disposition guide cards

Question 12

Where are labels placed on the file folders?

Answer 12

Placement is based on the needs of the office and is consistent

Question 13

What information does not appear on a subdivision label?

Answer 13

Cut off

Question 14

What is reviewed files expand to more than one drawer or files are filed in other locations to determine the inclusive series numbers to be placed on the drawer label?

Answer 14

File plan

Question 15

What should you remove from a document prior to filing

Answer 15

Envelopes

Question 16

Why is the file plan filed as the first item in the filing system?

Answer 16

To help retrieve filed documents efficiently

Question 17

What gives the reader a reference trail to follow when a document is located somewhere else?

Answer 17

Cross reference sheet

Question 18

When using additional copies of record for cross-referencing, how is the cross-referencing location identified?

Answer 18

Mark each copy by circling the appropriate file code showing where the duplicate copies are filed

Question 19

Cross referencing provides more reliable file services long as?

Answer 19

Excessive cross-referencing is avoided

Question 20

What determination must be made before a record

Can be loaned to an authorized person?

Answer 20

Period Of time record is needed

Question 21

What is disposition when dealing with Air Force records?

Answer 21

Actions taken with inactive records

Question 22

What is disposition based when dealing with Air Force records?

Answer 22

Time period Or event

Question 23

How does the records disposition program play key role in the management of Air Force records?

Answer 23

Economic and efficient management

Question 24

How are long-term paper records 10 years or older handle?

Answer 24

Retired to authorize federal record centers

Question 25

Who is authorized to approve the permanent retention of records?

Answer 25

Archivist of the United States

Question 26

When you changed status but do not change function or mission, files are?

Answer 26

Continued and cut off the same way and the same time is if no change of status had occurred

Question 27

The emergency disposal of records, without regard tables and rules, is applied when the records?

Answer 27

Are a menace health, life, or property

Question 28

What is the first part of the plan when developing vital records plan?

Answer 28

Description of the records

Question 29

Each of the following is a description of files cut off except

Answer 29

Physically stop adding records to a series

Question 30

Which of the following is not a cut off period?

Answer 30

Quarterly

Question 31

At least how many years remaining retention must records have to be shipped to a federal records Center?

Answer 31

Three

Question 32

What type of records does the SF 135, record transmittal and receipt, identify?

Answer 32

Retirement to Federal records Center, staging center, or transferred to another organization

Question 33

What type of records does the staging area store

Answer 33

Permanent and temporary

Question 34

Who approves a waiver to keep small volumes of 2 to 8 year retention records and the current files area?

Answer 34

Base records manager

Question 35

What does the staging area review to determine what records are eligible for disposal and when?

Answer 35

SF form 135, records transmittal and receipt before the end of each calendar year or fiscal year

Question 36

To recycle privacy act material what must recycling contracts include?

Answer 36

Specific contract clause on safeguarding privacy material until it's destruction

Question 37

Who does the office of primary responsibility submit an AF IMT 525, records disposition recommendation to?

Answer 37

Records manager

Question 38

Which of the following is an objective for determining retention?

Answer 38

How much Air Force documentation is really essential?

Question 39

What is the official daily publication for rules, proposed rules, and notices of federal agencies and organizations, and other presidential documents?

Answer 39

The federal register

Question 40

What is one of the duties of the Air Force Federal Register liaison office?

Answer 40

Provide advice/guidance to Air Force personnel on publishing rules and notices