03 Lecture Flashcards
Define a Role
A role defines a set of responibilities
Define Responsibilites
A duty or task a person is required to do
What are the 3 timless laws of bad role assignment
- Incompetence -> Peter Principle
- Useless Role -> Dilbert’s Law
- Increased Bureaucracy -> Parkinson’s Law
Define Delegation
Binding a responsibility assigned to one person to another person
What are the three reasons for delegation
- Time Management
- Expertise
- Training
Define a Task
A task describes the smalles amount of work monitored by the project manager
Define Activity
- Major unit of work
- Culminates in a project milestone
Define Unit of Work
Task or Activity that contains other tasks and lower-level activities.
Define Project Function
An activity that spans the entire duration of a software project
What is a Work Package
Specifies a task or activity
Must hav completion criteria
What is included in a Work Package?
- Description of work to be done
- Predictions for starting, duration, resources
- Work products to be produced, acceptance criterial
- Risk involved
What is a work product
Visible outcome of a unit of work (deliverables)
Define Functional Organization
- people are groudped into department
- departments adress activites
A&D of Functional Organization
+ Members of a department have a good understanding of the functional area they support
- It is difficult to make major investments in equipment and facilities
- High chance for overlap or duplication of work among deparments
Define Project-based Organization
- people are assigned to a project
- each of which has a problem to be solved in a certain time within a given budget
A&D of Project-based Organization
+ Responsive to new requirements
+ New people can be hired who are failiar with the problem
+ The is no idle time for the project members
- Teams cannot be assembled rapidly
- Roles and Responsibilities need to be defined at the beginning of each project
Define Matrix Organization
People form different departments of a functional organization are assigned to work on one or more projects
A&D of Matrix Orga
+ Teams for projects can be assembled rapidly
+ Expertise can be applied to different projects
+ Consistent reporting and decision procedures can be used for projects of the same type
- Team members are often not familiar with each other
- Team members have different working styles
- Team members must get used to each other
What is the project organization
Defines the structure among the members of a project in teams of relationships
Which relationships are there in a project organization?
- Decision structure
- Reporting structure
- Communication structure
What types of communication events are distinguished?
Scheduled
Unschedules
Which types of communcation mechanisms are distingushed?
Synchronous
Asynchornous
Tasks of a Primary Facilitator
- Organizes the meeting
- Creates the agenda at least one day befor the meeting
- Makes sure the agenda is filled out before the meeting start (1h)
- Guides the meeting as moderator
- Makes sure the participants follow the structure of the agenda but be flexible for changes
Tasks of the Minute Taker
- Creates meeting minutes
- Writes down all importation information and decisions
- Distributes the minutes to all participants
