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PMNL > RESOURCE MANAGEMENT > Flashcards

RESOURCE MANAGEMENT Flashcards

1
Q

A resource may be a ?

A
  • human (employee)
  • financial
  • product to be sold / obtained
  • skills
  • technology information
  • elements for production
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2
Q

The data required for effective resource management includes?

A
  • demand for resources
  • available resources
  • how the resources will fit into the demands (what is required of the resources)
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3
Q

Resources must be used to the _______ capacity for the minimum amount of cost.

A

maximum

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4
Q

Tasks should be allocated (assigned or distributed) to resources in a _________ manner.

A

fair and balanced

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5
Q

Resources can be human or ______. It’s everything, in fact, that has a cost required to complete the project.

A

non-human (like equipment / office space)

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6
Q

Just like every other aspect of project management, when you’re scheduling your resources, you want to first start with a plan.

A

Resource Plan

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7
Q

Make a detailed list of all resources you think are needed to complete the project.

A

Resource Plan

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8
Q

Involve others in this process, as certain team members might require additional resources than what you expect.

A

Resource Plan

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9
Q

Be sure to include and identify essential and non-essential personnel and equipment.

A

Resource Plan

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10
Q

Resource Planning is also known as?

A

Financial Planning

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11
Q

Now that you have a completed list of the resources needed to complete your project, you want to get them in some sort of order.

A

Resources Breakdown Structure (RBS)

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12
Q

You can create hierarchies of resources, also known as ?

A

Resources Breakdown Structure (or RBS)

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13
Q

These basic hierarchies should include at least personnel and preferably all ______ on which the project funds will be spent, But it’s up to you to define which type of hierarchies are relevant to your project.

A

resources

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14
Q

With your resources listed and organized you can begin to start defining resources that have various levels of responsibility for completing project tasks or for the overall project.

A

Responsibility Assignment Matrix (RAM)

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15
Q

RAM is where you can clarify the _________ over the entire project.

A

roles and responsibilities

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16
Q

You can break this down into who is responsible for doing what tasks, who owns that task, who can help if there are questions about the task, and who needs to stay informed about the progress of the task.

A

Responsibility Assignment Matrix (RAM)

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17
Q

Simple charts with coded letters that define different functions of accountability, based on the RACI method.

A

Responsibility Assignment Matrix (RAM)

18
Q

RACI stands for?

You can do this by individual or role, depending on the needs of the organization.

A

R - Responsible
A - Accountable
C - Consulted
I - Informed

19
Q

Simply means when a person is given too much work.

A

Resource Overallocation

20
Q

They can’t finish it in the time scheduled or allocated for it to be completed.

A

Resource Overallocation

21
Q

Resource Overallocation can lead to overtime, which impacts the _____, or can block and even derail a project.

A

budget

22
Q

It’s a quick and easy way to view the allocation of your resources and note whether any are over- or under- allocated.

A

Resources Histogram

23
Q

In simple color coding, with ____ signifying “over-allocated” you can then deal with the overallocated resource quickly, and reallocate as needed to someone whose workload is lighter.

A

red

24
Q

Refers to a theory that an organization should guard against having all their eggs in one team basket or over-reliance on one team to accomplish core work.

A

Resource Dependency

25
Q

You want to plan against an unhealthy dependency on one team or one resource to accomplish the work.

A

Resource Dependency

26
Q

You can mitigate Resource Dependency by distributing the work across _____ resources, or having backup plans if planned equipment resources should become unavailable.

A

multiple resources

27
Q

If one team member has too many tasks and not the available time to get it all done, they could be ______ other people’s work.

A

blocking

(under resource dependency)

28
Q

A juggling act, whereby you manage resource availability across a project or across multiple projects.

A

Resource Leveling

29
Q

Leveling resources is a ______ act, whereby you manage resource availability across a project or across multiple projects.

A

juggling

30
Q

Resource Leveling can be accomplished by _______ the duration you had planned for certain tasks to be accomplished by adjusting the start and end dates, depending on whether you have the resources to complete them now or not.

A

extending

31
Q

You want to have the right amount of resources for the time you’ve allotted to do the task.

A

Resource Leveling

32
Q

This is another way to avoid over-or under- allocating team members.

A

Resource Leveling

33
Q

Creating Resource Management Plan

A
  1. Note all your resources
  2. Figure out how many of those resources are needed
  3. Make a schedule for the resources
34
Q

Components of a good resource plan

A
  1. All the resources necessary to complete the project.
  2. Timeframes for the planned effort of each resource.
  3. Number of each resources you’ll need per day/week/month.
  4. Quantity of resource hours required per day/week/month.
  5. Identify assumptions and constraints.
35
Q

That’s everything from people to machines and even any office space you’ll need. Spend a good amount of time with this list, the more complete it is. the more accurate your schedule will be.

A

All the resources necessary to complete the project

36
Q

By noting the duration of time needed for each resource, you have a clearer picture of how it will fit into your overall schedule

A

Timeframes for the planned effort of each resource

37
Q

Again, you want to break your resource needs out on a daily. weekly and monthly rotation to better grasp what you’ll need and when.

A

Number of each resources you’ll need per day/week/month

38
Q

You’ve figured what you need, but how many hours for each of those resources are you going to allocate overtime?

A

Quantity of resource hours required per day/week/month

39
Q

An assumption is what you think might be true, while the constraints are the schedule, cost and scope of your project

So, you want to know what they are and how they’ll potentially impact your plan,

A

Identify assumptions and constraints

40
Q

Resource Management Key Terms

A
  1. Resource Plan
  2. Resources Breakdown Structure (RBS)
  3. Responsibility Assignment Matrix (RAM)
  4. Resource Overallocation
  5. Resources Histogram
  6. Resource Dependency
  7. Resource Leveling
41
Q

This is what you think might be true.

A

Assumption

42
Q

These are the schedule, cost and scope of your project.

A

Constraints

PMNL (13 decks)

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