6.3b - HR Flow

Question 1

Advantages of having a HR plan:

Answer 1

• Ensures business has sufficiently skilled workforce to meet objectives
• Helps avoid labour shortages
• Allows business to compete more effectively in market

Question 2

What are the internal influences on HR plans?

Answer 2

• Production plans (expanding production means more recruitment)
• Changes in production style leading to retraining

Question 3

What are the external influences on HR plans?

Answer 3

• Employment legislation (ability to dismiss)
• New technology may reduce labour needed
• Labour market trends (ageing population)

Question 4

Recruitment definition

Answer 4

Identifying and selecting the most suitable candidate in order to meet staffing requirements

Question 5

Job description definition

Answer 5

Explanation of roles and responsibilities of post advertised

Question 6

Job specification definition

Answer 6

The qualifications, skills, experience and personal attributes needed for a job

Question 7

Advantages of internal recruitment:

Answer 7

• Cheaper and quicker
• Already familiar with business
• Workers motivated by opportunity for promotion

Question 8

Disadvantages of internal recruitment:

Answer 8

• Limits number of potential applicants
• No new ideas
• May cause resentment among candidates not appointed
• Leaves another vacancy

Question 9

Advantages of external recruitment:

Answer 9

• Wider range of experience
• New ideas
• Wider number of potential applications

Question 10

Disadvantages of external recruitment:

Answer 10

• Longer process
• More expensive
• Candidate at recruitment may not be representative of what they are like at work

Question 11

Why would a candidate be rejected at the application form stage?

Answer 11

• Doesn’t meet standards

- Hasn’t completed application to satisfactory standards

Question 12

Shortlist definition

Answer 12

Small number of suitable applicants that meet the job criteria

Question 13

What does psychometric testing assess?

Answer 13

The personality fit

Question 14

What do aptitude tests assess?

Answer 14

How good the candidate is at job tasks

Question 15

Advantages to a business of training staff:

Answer 15

• Better productivity
• Higher quality
• More flexibility
• Less supervision
• Improved motivation
• Better employee retention

Question 16

Induction training definition

Answer 16

Introducing new employees to the job

Question 17

What are the different methods of on-the-job training?

Answer 17

• Demonstration
• Coaching
• Job rotation
• Project

Question 18

Advantages of on-the-job training:

Answer 18

• Cost-effective
• Productive
• Learn whilst doing
• Training alongside colleagues

Question 19

Disadvantages of on-the-job training:

Answer 19

• Quality depends on ability of trainer
• Bad habits may be passed on
• Potential disruption to production

Question 20

What are the different methods of off-the-job training?

Answer 20

• Day release
• Distance learning
• Block release courses
• Sandwich courses
• Sponsored courses

Question 21

Advantages of off-the-job training:

Answer 21

• Wider range of skills
• Can learn from outside specialists
• More confident employees

Question 22

Disadvantages of off-the-job training:

Answer 22

• More expensive
• Lost working time
• Employees may leave for better jobs

Question 23

Redeployment definition

Answer 23

The process of moving existing employees to a different job or different location within the same organisation

Question 24

Advantages of redeployment:

Answer 24

• Maintain job security
• Improves morale
• Retains skilled workers
• Reduce cost and time associated with recruitment

Question 25

Redundancy definition

Answer 25

When an employer dismisses an employee because their job no longer exists

Question 26

How can a business avoid redundancies?

Answer 26

• Natural wastage
• Stop overtime
• Ask people to volunteer for early retirement
• Retraining/redeployment
• Pay freezes