Building and Training the Team Flashcards
Match the stakeholder management tool characteristics to the tools they describe: Tool= stakeholder analysis matrix
- track stakeholder information
- reflects think like power and influence or influence and impact
- should be updated regularly because stakeholder engagement can change
- Used to categorize stakeholders by certain criteria
- Reflects think like power and influence or influence and impact
- Used to categorize stakeholders by certain criteria
Match the stakeholder management tool characteristics to the tools they describe: Tool= stakeholder register
- track stakeholder information
- reflects think like power and influence or influence and impact
- should be updated regularly because stakeholder engagement can change
- Used to categorize stakeholders by certain criteria
- track stakeholder information
- should be updated regularly because stakeholder engagement can change
A RACI chart is a specific type of responsibility assignment matrix. What are the elements of the RACI chart?
- responsible
- consult
- communicate
- accountable
- inform
- assignment
- responsible
- consult
- accountable
- inform
Globally distributed teams are often contributing to the same project. What are some disadvantages of such virtual teams?
- high travel and relocation expenses
- difficulty in sharing experiences and knowledge
- time zone barriers
- obstacles in developing bonds between team members
- talent is spread of multiple regions
- miscommunications
- difficulty in sharing experiences and knowledge
- time zone barriers
- obstacles in developing bonds between team members
- miscommunications
Stakeholder engagement is critical in every phase of a project. What are some strategies used to effectively engage stakeholders?
- conducting cross-functional workshops
- involving them in creating a product vision
- structuring communications with political awareness
- establishing a process of dealing with difficult stakeholders
- using a resource breakdown structure
- identifying one phase where stakeholder engagement is important
- conducting cross-functional workshops
- involving them in creating a product vision
- structuring communications with political awareness
- establishing a process of dealing with difficult stakeholders
The resource management plan is one of the first plans built during project planning. What are some of the resource planning documents the team would produce?
- project staff assignments
- resource breakdown structure
- team performance assessments
- resource calendar
- organization chart
- work breakdown structure
- project staff assignments
- resource breakdown structure
- team performance assessments
- resource calendar
In Agile projects, there is increased visibility into the project. What are the different factors that help engage customers in Agile projects?
- maintaining a shared product vision
- using collaborative leadership styles
- using cadence-based communication
- demonstrating progress and eliciting feedback
- not allowing changes in project scope
- inviting all stakeholders in retrospective
- maintaining a shared product vision
- using collaborative leadership styles
- using cadence-based communication
- demonstrating progress and eliciting feedback
The characteristics of a project manager’s role vary based on the type of organization. Match each characteristic with the organization type it depicts. Organizational type = functional
- the project manager’s authority is very low
- the role is part-time
- resource availability is high
- the project manager is in control of the budget
- the project administrative staff is full-time
- the project manager’s authority is very low
- the role is part-time
The characteristics of a project manager’s role vary based on the type of organization. Match each characteristic with the organization type it depicts. Organizational type = Projectized
- the project manager’s authority is very low
- the role is part-time
- resource availability is high
- the project manager is in control of the budget
- the project administrative staff is full-time
resource availability is high
- the project manager is in control of the budget
- the project administrative staff is full-time
The project charter is a key project document and has vital information about the project. What are the contents of the project charter?
- Project Manager’s name
- detailed work breakdown structure
- business need
- high-level schedule and budget
- authorization for project work to begin
- responsibility assignment matrix
- Project Manager’s name
- business need
- high-level schedule and budget
- authorization for project work to begin
Building a project team and staffing all the project activities requires estimation of what resources are needed. What are the characteristics of resource estimation?
- it estimates both people and physical resources
- it helps in analyzing what resources the project can afford
- it helps in developing a realistic project schedule
- its focus is on the type and quantity of resources, but not on skills needed
- it only uses expert judgement as a technique for estimation
- it assists in determining the project cost
- it estimates both people and physical resources
- it helps in analyzing what resources the project can afford
- it helps in developing a realistic project schedule
- it assists in determining the project cost
Identify strategies for effectively engaging stakeholders.
- ignore difficult people
- explain the importance of their feedback for project success
- involve them in creating the product vision
- conduct cross-functional workshops
- get buy-in and support from senior management
- identify one phase where stakeholder engagement is critical
- explain the importance of their feedback for project success
- involve them in creating the product vision
- conduct cross-functional workshops
- get buy-in and support from senior management
Identify the resource planning documents.
- organization charts
- project staff assignments
- team performance assessments
- delivery breakdown structure
- resource calendars
- resource breakdown structure
- project staff assignments
- team performance assessments
- resource calendars
- resource breakdown structure
What are some qualities of the resource breakdown structure?
- its lowest level is work package
- it is visually simple
- it helps in reporting on resource utilization
- it excludes materials, equipment, and supplies
- it breaks resources into categories
- it is visually simple
- it helps in reporting on resource utilization
- it breaks resources into categories
Which approaches are used in Agile projects to engage stakeholders?
- maintaining a shared product vision
- using a top-down approach in communication
- inviting stakeholders in retrospective
- obtaining continuous feedback
- demonstrating progress through short iterations
- welcoming changes in product development
- maintaining a shared product vision
- obtaining continuous feedback
- demonstrating progress through short iterations
- welcoming changes in product development
