Chapter 9 - The effect of meeting design on Boardroom Dynamics Flashcards
(18 cards)
What are Romano and Nunamaker’s (2001) most common meeting problems?
Getting off topic, no goals or agenda, too lengthy, poor prep, inconclusive, disorganised, late starts, too large, no pre-reading.
Why are Board meetings particularly complex?
Political and psychological dynamics; Boards meet infrequently, face time pressure, strategic complexity, and info asymmetry. Chair and CoSec roles are critical.
What does meeting length affect?
Interaction quality – too short = limited input, too long = fatigue.
Why is promptness important?
It signals respect, preparation, and professionalism.
How do breaks affect meetings?
Restore focus, maintain energy, and enable informal networking.
Why does time of day matter for meetings?
Alertness and energy levels vary – late meetings may reduce effectiveness.
What are the key physical characteristics to consider in meeting design?
Lighting, noise, temperature, refreshments, room layout, ventilation, technology, seating.
How does seating layout affect dynamics?
It shapes contribution, perceived hierarchy, and inclusivity.
What procedural elements affect meetings?
: Goals, agendas, pre-meeting talk, visual aids, room setup, minutes and recording policy.
What are two key attendee factors?
A: 1. Number of attendees (smaller = deeper dialogue)
2. Meeting facilitation by the Chair (encourages norms, timekeeping, and participation)
What is the purpose of the Board Design Checklist?
Ensures effective meeting preparation and tone. Includes objectives, agenda, roles, tech, timing, reading, and behavioural expectations.
What does the summary say about well-designed meetings?
Well-designed meetings improve participation, efficiency, and decision quality.”
What is the Chapter 9 memory aid for Introduction to Meeting Design?
Challenges, Board meetings, Design characteristics
What is the memory aid for Temporal Characteristics?
Promptness, Length, use of Breaks, Morning (time of day)
What is the memory aid for Physical Characteristics?
LiNTS MAP – Lighting, Noise, Temperature, Snacks, Meeting space, Arrangements, Positioning
What is the memory aid for Procedural Characteristics?
GAP-VAM – Goals, Agenda, Pre-meeting talk, Visuals, Arrangements, Minutes
What is the memory aid for Attendee Characteristics?
No-Facil – Number of attendees, Facilitation
What is the memory aid for the Board Design Checklist?
ORRLTTB – Objectives, Roles, Reading (pre), Logistics, Tech, Timing, Behavioural norms
