Data Management Flashcards
I see you have extracted data from various sources- why is it important to verify this data?
Relied on for advice
When you extracted data, which principles did you follow?
For legitimate purposes
up to date and accurate
only kept for time needed
what happens if you breach data protection rules? / Data Protection Act penalties?
Warnings for first/non compliance
less serious- £8.5m fine of 2% annual turnover
more serious -£17.5m fine or 4% global turnover- whichever is greater
Who is the ICO?
Information Comissioners Office
What data protection training have you done?
Internal training on data controller and data processing
which key role did have you undertaken under GDPR key roles?
data contoller
data processor
What are some of the key requirements under GDPR?
Individuals have the right to have it erased
breach must be reported within 72 hours where there is a loss of personal data - risk of harm to individuals
What are some of the key GDPR principles?
processed lawfully in transparent manner/fair
only collected for specific and legitimate purposes
accurate and up to date
kept in a way that the subject should not be identifiable
processed to ensure security of data
How do you keep data secure?
passwords
two step verification
erasing data you no longer need
anti-virus software
How were the data bases you used within property management stored?
On a network
What are the pros and cons of a subscription (4D)?
PROS
-access to large amounts of data
-analysis
-provide a source- verification
CONS
-limited/inconsistencies
-data inaccuracies
Social Value Data- was this personal data?
No because the data was relating to a postcode, no employee name was given. Therefore, the person was not identifiable.
EPC/LOA schedules- How did you ensure compliance with DPA 2019/UKGDPR?
-follow LSH training
-don’t keep data for longer than necessary
What are the 8 individual rights under the UK GDPR?
-to be informed
-to access
-to erasure
-to rectification
-data portability
-restrict processing
-to object
-automated decision making/profit
What actually is social Value?
positive or negative impacts
a building, place or infrastructure has on
the environment, economy or community
What does TOMS stand for?
Themes, Outcomes and Measures
What is 4D monitoring?
smart building technology that enables facility management stakeholders to create sustainable, energy efficient properties.
Where is the equipment placed?
key plant room equipment to extract performance data (gives insight into building performance)
What is the freedom of Information Act 2000?
Gives individuals the right to access information held about them by public bodies (must respond within 20 days)
Exemptions-criminal matter or COI
What would an abnormality be in 4D equipment?
unusual patterns (dip/spikes) ie lights left on.
What is done about 4D equipment not working?
check in’s with FM’s to detail abnormalities- might be equipment issue or something they can control ie turn heating off over weekend.
Why did you choose those 17 measures?
Together with Social Value Portal identified key business milestones and what we were trying to solve:
Themes, Jobs, Growth, Social, Environment + Innovation
NT1: no of local people employed (Jobs)
NT18: total spent on local supply chain through contract (Growth)
NT32: No of car miles saved on environment (Environment)
-supporting local skills and employment
Measures not as relevant to LSH:
-no of people employed to identify and manage risk of modern slavery
-initiatives aimed at reducing crime
Was the 30 mile distance decided by you or SVP?
This is decided by SVP. Their
What are the outcomes?
A retrospective report is written up with outcomes- with the 17 measures LSH delivers over £63,475,992.
using their calculator.
eg 1,173 weeks of apprenticeships
31 weeks of work placements
