Functional Management Skills

Question 1

____ are essential for guiding teams, optimizing resources, and ensuring that departmental objectives align with the organization’s overall goals, enhancing operational efficiency.

Answer 1

functional management skills

Question 2

4 key components of functional management skill

Answer 2

1. leadership
2. communication
3. decision-making
4. problem-solving skills

Question 3

______ of functional management skills include leadership, communication, decision-making, and problem-solving abilities, which are critical for fostering effective collaboration and achieving targeted outcomes.

Answer 3

key components

Question 4

2 importance of planning in management

Answer 4

1. strategic planning
2. operational planning

Question 5

_____ involves setting long-term goals and determining the actions necessary to achieve them, helping organizations to allocate resources effectively while responding to changing market conditions.

Answer 5

strategic planning

Question 6

_____ translates strategic objectives into actionable steps, focusing on the short-term activities and resource allocating needed to achieve the day-to-day operational goals of the organization.

Answer 6

operational planning

Question 7

7 stages of the planning process

Answer 7

1. setting objectives
2. situation analysis
3. developing premises
4. identifying alternatives
5. selecting an alternative
6. implementing the plan
   7.evaluating results

Question 8

____ Clear and concise goals provide direction and serve as benchmarks for measuring progress, ensuring that all stakeholders understand the intended outcomes.

Answer 8

defining goals - setting objectives

Question 9

SMART criteria

Answer 9

specific
measurable
achievable
relevant
time-bound

Question 10

3 types of situation analysis

Answer 10

1. SWOT analysis
2. market research
3. resource assessment

Question 11

• offers a wide range of construction services
• skilled labor force and experienced management team
• established relationships with suppliers
• known for delivering projects on time and within budget

Answer 11

strengths

Question 12

• adopting new technologies
• expanding into new geographic areas or market segments
• securing public sector contracts
• forming alliances with architects and real estate developers

Answer 12

opportunities

Question 13

• significant expenses
• navigating complex building codes and safety regulations
• relies heavily on local economic conditions

Answer 13

weaknesses

Question 14

• faces intense competition
• fluctuation in the prices of key materials
• difficulty in finding skilled labor
• changes in environment, safety, or labor regulations

Answer 14

threats

Question 15

_____ this strategic tool identifies the Strengths, Weaknesses, Opportunities, and Threats related to an organization, providing a comprehensive view of its current position in the market.

Answer 15

SWOT analysis

Question 16

_____ gathering date on consumer needs, preferences, and market trends allows organization to make informed decisions and align their strategies to meet market demands effectively.

Answer 16

market research

Question 17

____ evaluating available resources, including human, financial, and physical resources, is critical for understanding organizational capabilities and identifying gaps in resources needed for successful planning.

Answer 17

resource assessment

Question 18

____ identifying underlying assumptions helps planners recognize potential biases and factors that could influence the planning process, ensuring more robust decisions.

Answer 18

assumptions - developing premises

Question 19

_____ evaluating potential risks and uncertainties enables organizations to prepare for challenges, minimizing the impact of unforeseen events on the planning and execution phases.

Answer 19

risk analysis

Question 20

4 ways in identifying alternatives

Answer 20

1. brainstorming
2. feasibility study
3. cost-benefit analysis
4. prioritization

Question 21

_____ a collaborative method for generating diverse ideas and solutions that encourage creativity and innovation, enabling teams to explore various approaches for achieving objectives.

Answer 21

brainstorming

Question 22

____ this assessment evaluates the practicality and viability of proposed alternatives, taking into account resources, constraints, and potential outcomes to determine the best option.

Answer 22

feasibility study

Question 23

____ this financial assessment compares the costs and benefits associated with each alternative, helping decision-makers understand which option provides the greatest return on investment.

Answer 23

cost-benefit analysis

Question 24

____ establishing a hierarchy among alternatives based on criteria such as feasibility, impact, and alignment with goals helps streamline the decision-making process and focus resources effectively.

Answer 24

prioritization

Question 25

2 ways in selecting an alternative

Answer 25

1. decision-making models 2. stakeholder input

Question 26

____ various frameworks and models guide the selection process, incorporating quantitative and qualitative factors to arrive at the most informed choice align with organizational strategy.

Answer 26

decision-making models

Question 27

____ engaging stakeholders in the decision-making process promotes buy-in, ensures that diverse perspectives are considered, and ultimately enhances the likelihood of successful implementation.

Answer 27

stakeholder input

Question 28

3 parts of implementing the plan

Answer 28

1. resource allocation 2. task delegation 3. monitoring progress

Question 29

____ effectively distributing resources, including budget, personnel, and tools, is essential to ensure that all necessary elements are in place to execute the plan successfully.

Answer 29

resource allocation

Question 30

____ assigning specific roles and responsibilities to team members clarifies expectations and improves accountability, facilitating smoother project execution and enhancing team synergy.

Answer 30

task delegation

Question 31

_____ regular tracking of progress against set objectives and timelines helps identify issues early, enabling timely adjustments and ensuring the project remans on course.

Answer 31

monitoring progress

Question 32

2 parts of evaluating results

Answer 32

1. performance metrics 2. feedback mechanisms

Question 33

____ establishing clear metrics to assess performance provides quantitative data for evaluating success, helping organizations understand the effectiveness of their planning and execution.

Answer 33

performance metrics

Question 34

_____ creating systems for gathering feedback from stakeholders and team members facilitates continuous improvement, allowing for insights that can enhance future planning processes.

Answer 34

feedback mechanisms

Question 35

2 internal challenges in the planning process

Answer 35

1. resource constraints 2. resistance to change

Question 36

____ often hinder the planning process, limiting access to necessary funds, personnel, or materials, which can delay or derail project objectives.

Answer 36

resource constraints

Question 37

____ can manifest in reluctance from team members or leadership, causing friction that slows down implementation of new strategies or processes.

Answer 37

resistance to change

Question 38

3 external challenges

Answer 38

1. market volatility 2. regulatory changes 3. technological advancements

Question 39

____ presents a significant challenge, impacting consumer demand and making it difficult to forecast future trends, thus complicating long-term planning efforts.

Answer 39

market volatility

Question 40

_____ Frequent regulatory changes require organizations to stay flexible and adjust their plans, leading to increased complexity and potentially causing operational disruptions.

Answer 40

regulatory changes

Question 41

___ Rapid technological advancements can make existing plans obsolete, necessitating continuous updates and adaptations to ensure relevance and competitiveness in the market.

Answer 41

technological advancements

Question 42

3 parts of overcoming challenges

Answer 42

1. agile planning 2. continuous improvement 3. effective communication

Question 43

____ enables teams to adopt quickly to changing circumstances, promoting iterative development and allowing for real-time feedback to enhance project outcomes.

Answer 43

agile planning

Question 44

____ implementing a culture of continuous improvement encourages ongoing evaluation and refinement of processes, helping organizations to be more resilient to both internal and external challenges.

Answer 44

continuous improvement

Question 45

____ fosters transparency and collaboration among team members, ensuring that all stakeholders are aligned, reducing misunderstandings and improving execution.

Answer 45

effective communication

Question 46

____ is essential for achieving desired outcomes, as it sets clear objectives and strategies, aligning resources and efforts to navigate complexities effectively.

Answer 46

planning

Question 47

2 part of future outlook

Answer 47

1. evolving trends 2. continuous skill development

Question 48

____ As industries transform, staying aware of emerging trends allows organizations to adapt swiftly, ensuring resilience and competitiveness in a dynamic environment.

Answer 48

evolving trends

Question 49

____ Investing in continual skill development fosters innovation and adaptability within teams, ensuring they remain equipped to tacked future challenges and leverage new opportunities.

Answer 49

continuous skill development