GAUNTLET Flashcards
Decks combined for random study of knowledge notes (814 cards)
1
Q
What is Signal Code M?
A
Ship to supplementary/no billing
2
Q
Who can reinstate suspended cards from Tier violations?
A
Agency Program Coordinator (APC) or higher
3
Q
What is the sample size for a total number of stock inventory line items between 1 and 150?
A
20
This is the required sample size for this range of total inventory items.
4
Q
When should other copies of procurement file records used for administrative purposes be retained until?
A
When business use ceases.
5
Q
What is the estimated calendar days for full and open tradeoff competitive contracts over $500K but less than $3M?
A
50 – 185
6
Q
How long must the CG retain forfeited/seized or abandoned property before retention or disposal action can begin?
A
45 days
7
Q
Who is contacted for follow-up if material is not received under major contracts by the required delivery date?
A
The contracting officer (KO) responsible for the buyer.
8
Q
What purchases are exempt from FPDS-NG reporting requirements?
A
Purchases using non-appropriated funds, below the MPT, and Military Interdepartmental Purchase Requests (MIPRs)
9
Q
What DIC is used for acknowledging non-receipt of the count if the MOV is incorrect?
A
APX
10
Q
What is the estimated calendar days for a Blanket Purchase Agreement (BPA) under $250,000?
A
20 – 75
11
Q
What business characteristic must be recorded?
A
Business size
This may refer to small, medium, or large business classifications.
12
Q
What is the focus of FAR Part 34?
A
Major System Acquisition
This part outlines the processes for acquiring major systems in government procurement.
13
Q
What is the subject of FAR Part 52?
A
Solicitation Provisions and Contract Clauses
This part includes the standard provisions and clauses used in government solicitations and contracts.
14
Q
Fill in the blank: The correct entry for assets without a manufacturer is _______.
A
NOMANNO
15
Q
What types of decisions are guided for the SU Budget Officer regarding unfunded backlog requests?
A
Add to next year’s spend plan, add to next year’s backlog plan, or reject
These decisions help prioritize and manage future funding needs.
16
Q
What is Force/Activity Designator (FAD) I?
A
Priority 1 - 4 days CONUS/12-14 days OCONUS/6.5 Express
17
Q
What is the Surf Requisition Log form?
A
CG-4940
18
Q
When is a Quality Deficiency Report (QDR) used?
A
when procured CG and OGA items do not meet the fit, form, or function of the mission for which they were intended
19
Q
What is monitored to verify compliance with the required delivery date (RDD)?
A
Receipt of goods and services.
20
Q
What Advice Code series is used for DLR items?
A
“5_” series
21
Q
What is the priority time frame for Priority 1 under Force/Activity Designator (FAD) I?
A
4 days CONUS/12-14 days OCONUS/6.5 Express
22
Q
What disposal code shall a CG-5598 be used for?
A
Disposal code S
23
Q
What action does the APO take for Non-RPSO-Supported Units?
A
Identifies appropriate personal property professionals
This involves determining the necessary expertise to address issues related to personal property management.
24
Q
Who handles shipments to APO/FPO addresses?
A
USPS
25
What is a Statement of Work (SOW)?
a document that captures and defines the work activities, deliverables, and timeline a vendor must execute in performance of specified work for a client
26
What is the purpose of the IAW CG-91 PALT Policy issued in May 2015?
To establish guidelines for procurement processes.
27
What is Signal Code D?
Ship to requisitioner/no billing
28
What DIC series is used to track returns?
BK_ series
## Footnote
The BK_ series is specifically for tracking the return of items.
29
What size is the font lettering on storage locations?
approximately 1 inch
## Footnote
This size ensures visibility and readability of storage location markings.
30
What are Activity Control Numbers (ACNs)?
items that are stocked at Coast Guard ICPs (similar to NSNs but not all numeric)
31
Who issues the jacket number?
Government Publishing Office (GPO) when a SF-1 is received
32
Fill in the blank: The estimated calendar days for competitive task orders for services over $3M but less than $10M is _______.
70 – 140
33
What is the first piece of information that must be recorded for each quote received?
Offeror’s name
## Footnote
This identifies the entity providing the quote.
34
What is addressed in FAR Part 30?
Cost Accounting Standards Administration
## Footnote
This part governs the administration of cost accounting standards for contractors.
35
What is the emphasis of FAR Part 11?
Describing Agency Needs
## Footnote
This part provides guidance on how agencies should articulate their procurement needs.
36
What is the retention period for electronic data files maintained by FPDS?
6 years after submittal to FPDS
37
What form is used to report any configuration change of Navy owned equipment to ELC?
OPNAV 4790/CK, Ship's Configuration Change Form
38
What is Quality Level V?
functional quality, lowest usable quality, greatest tolerances
39
What must RFQs include? (List at least three items)
* Description of supplies or services/Statement of Work
* Required delivery date or period of performance
* Quantity
* Shipping Destination or place of performance
* Any special inspections required by the government
* Any special packaging/marking requirements
* Evaluation strategy that will be utilized
* Applicable clauses and provisions
40
What does FAR Part 31 define?
Contract Cost Principles and Procedures
## Footnote
This part outlines the principles and procedures for determining allowable costs under government contracts.
41
What is Routing Identifier Code (RIC) ZNC?
ELC (Electronics/General Inventory)
42
True or False: The backlog process occurs only at the beginning of the fiscal year.
False
## Footnote
The backlog process is ongoing throughout the year.
43
How many digits are in the National Item Identification Code (NIIN)?
9 digits
44
What is the sample size for a total number of stock inventory line items between 281 and 500?
4
45
What is property disposal code S?
scrap (no value for its basic material content)
46
What is the role of the RPSO after the evaluate step?
Assigns responsibility to appropriate APOs to provide data to correct identified discrepancies
47
What is the purpose of General Terms and Conditions (GT&C)?
govern the relationship between CG and the Buyer by defining the roles and responsibilities
48
What governs the disposal and shipping requirements for HAZWASTE?
40 CFR and 49 CFR
49
What is the subject of FAR Part 15?
Contracting by Negotiation
## Footnote
This part discusses the processes and policies related to negotiating contracts.
50
What is the CG-4502 used for?
Report of Exchange/Sale
## Footnote
It is also known as the Report of Excess Property CG-4501.
51
Who handles the oversight of all Coast Guard appropriations?
CG-83
52
How long are physical inventories kept?
3 years plus current fiscal year
53
What FAR part provides instructions for other than full and open competition purchases exceeding the SAT?
FAR 13.501
54
What must be reported to FPDS-NG regarding awards?
Every modification to that award, regardless of dollar value
55
What is the retention period for contracts and related records after final payment?
6 years after final payment
## Footnote
This includes successful and unsuccessful proposals.
56
Who is notified of an impairment to aircraft/boat/vessel?
CG-41
57
What Advice Code denotes a replacement is requested and no defective carcass is available for turn in?
5A
58
What does FAR Part 8 address?
Required Sources of Supplies and Services
## Footnote
This part lists mandatory sources from which government agencies must procure supplies and services.
59
What type of approvals are necessary for Information Technology (IT)?
Special Information Technology (IT) Approvals
60
What guidance is provided to the SU Budget Officer after funding is received?
Updating the backlog tool
## Footnote
This step is essential to reflect the current status of funding.
61
What is the focus of FAR Part 44?
Subcontracting Policies and Procedures
## Footnote
This part provides guidelines for subcontracting within government contracts.
62
How long must property be reported to the SFLC Bulletin?
minimum of 20 days
63
What are the three stocking levels?
* Operating Level (OL)
* Order & Ship Time Level (O&ST)
* Safety Level (SL)
64
What form may KOs use for any SCLS-covered contract action?
SF 98 request form
65
Within what time shall a unit package the unservicable DLR item?
within 48 hours of receipt of replacement item
## Footnote
This timeframe is critical for maintaining inventory and operational readiness.
66
How many digits are in the National Stock Number (NSN)?
13 digits
67
What is the correct entry for assets without a model number?
NOMODNO
## Footnote
This indicates that there is no model number for the asset.
68
What must the KO do in accordance with FAR 13.106-2?
Evaluate quotations in an impartial manner and consider every quotation or offer received
## Footnote
KO refers to the Contracting Officer.
69
What form is required when the customer is purchasing individual training?
SF-182
70
What is the total number of errors allowed for inventory line items of 3,201-10,000?
11
## Footnote
This indicates the maximum allowable discrepancies.
71
What items are not eligible for exchange/sale under 41 CFR 102-39?
10 - Weapons, 11 - Nuclear Ordnance, 12 - Fire Control Equipment, 14 - Guided Missiles, 42 - Firefighting, rescue, and safety equipment, 51 - Hand Tools
72
According to FAR 15.403-1(c)(1)(ii) or (iii), how should the price be determined if only one offer is received?
Not determined to be fair and reasonable based on adequate price competition.
73
What is Type II shelf-life items?
items that are visually inspected, laboratory tested, or other restorative actions taken to extend shelf-life storage periods
74
What FAR subpart is used for GPO?
FAR Subpart 8.8
75
What is the value of shop stock items?
$50 or less
76
What DIC is used for follow up of MRP credits?
FTP
77
What must KOs post in accordance with FAR Part 5?
Required procurement related actions
## Footnote
KOs refer to Contracting Officers.
78
Who must approve maintenance cost for GSA leased vehicles over $100?
GSA Fleet (GSA Maintenance Control Center)
79
What is the emphasis of FAR Part 23?
Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug-Free Workplace
## Footnote
This part addresses sustainable practices and safety in government acquisitions.
80
What is the Micro-Purchase Threshold for services?
$2,500 or below
## Footnote
This threshold applies to contracts resulting from non-purchase card actions.
81
What clause permits the Government to terminate a contract for commercial items for convenience or for cause?
FAR 52.212-4
82
What does DD-361 stand for?
Transportation Discrepancy Report
83
What CG branch handles barcode equipment?
CG-442
84
What can cause materials to be rejected?
When materials fail to meet requirements
## Footnote
Rejection may occur at the end of the performance period.
85
What is Status code BT?
Requisition has been received and will be processed for attempted release
86
What format must the alternative entries for required fields be in Oracle?
Upper case
## Footnote
This ensures consistency in data entry.
87
What is the focus of FAR Part 7?
Acquisition Planning
## Footnote
This part emphasizes the importance of planning in the acquisition process.
88
what documentation do you need to route a complete package?
Sap toc, solicitations, quotes, IGE, Soo, SOW, wage determination, completed FPDS-NG.
89
What is the micro-purchase threshold for contingency operations, defense, or recovery inside the US?
$20,000
## Footnote
This threshold applies specifically to operations related to contingency, defense, or recovery efforts within the United States.
90
Who assigns a NSN to an item?
Defense Logistics Information Service (DLIS)
91
Who ensures that shelf-life items/materiel meet the requisitioner's requirements?
Wholesale-level Supply Activities (SA)
92
Who does the DBO communicate with to determine procurement capacity?
Base Comptroller and Senior Field Contracting Officers (SFCOs)
## Footnote
This communication ensures effective funds execution.
93
What is the demand frequency for PEB?
5 or more times per month unit-wide (used for maintenance tasks)
94
If a unit fails two back-to-back mini-random physical inventories, within how many days must a wall to wall be completed?
45 days
95
Where can wage rates be accessed?
On-line at http://www.wdol.gov
## Footnote
This information must be provided in the solicitation and included in the purchase order.
96
What procedures must be followed if only one offer is received regardless of the solicitation period?
Price negotiations procedures.
97
What Condition Code is used if the ICP is unable to determine the present condition?
Condition Code J
98
What type of data does FPDS-NG track?
Number of actions and dollars spent by Federal Agencies
99
What must be contained in the SAP file related to FPDS-NG?
A copy of the final FPDS-NG record
100
What is used for Bill of Lading corrections for GBLs?
SF-1200, Government Bill of Lading Correction Notice
101
What is Supply Condition Code A?
Serviceable (issuable without qualification)
102
What is the value of Internal-Use Software for mandatory reporting?
$25,000 or more
103
When can a solicitation be issued in relation to a funded PR?
A solicitation must not be issued prior to receipt of a funded PR.
104
What should be included in a line item for each labor category?
Associated labor hours, labor rates and anticipated labor categories
## Footnote
This outlines the effort required for successful performance.
105
Who authorizes allowance quantity changes for aviation DLR and repair parts?
ARSC
106
What does FAR Part 40 pertain to?
Information Security and Supply Chain Security
## Footnote
This part addresses security requirements for information and supply chains in government contracting.
107
What does KO stand for in the context of contract actions?
Contracting Officer
## Footnote
The Contracting Officer is responsible for overseeing the procurement process.
108
What begins the evaluate step?
After a RPSO (or APO for Non-RPSO-Supported Units) identifies discrepancies within the Personal Property PAR during the Review step
## Footnote
RPSO stands for Regional Property Support Office; APO stands for Accountable Property Officer.
109
On what stationary is the Coast Guard emblem printed?
* Invitations
* Place Cards
* Letter and Letterhead
* Informal Notes
110
What must the SU Budget Officer verify for backlog submissions over the micro-purchase threshold?
That all backlog submissions have a prepared procurement package.
111
Who is the RST/Service Level view intended for?
RST/Service Level managers.
112
Fill in the blank: The Office of Procurement Policy & Oversight requires contracting officers to _______ outstanding UDO balances.
deobligate
113
What does the Service Contract Labor Standards (SCLS) regulate?
It regulates minimum wages and fringe benefits for service employees working under federal contracts in excess of the MPT for services.
114
What is FPDS?
Electronic data file maintained by fiscal year, containing unclassified records of all procurements exceeding the micro-purchase threshold.
115
Who is authorized to temporarily lift a Merchant Category Code restriction?
Component Primary Organization Program Coordinator (CPOPC)
116
Who should backlog submitters work closely with to pre-screen procurement packages?
The RST P&C Service Line.
117
What is used for all international freight shipments?
Government Bill of Lading (GBL)
118
For units with more than 9 locations across, what is the next location after 01A9A?
01A10A
## Footnote
This format is used to designate additional drawer locations.
119
What is Shipment Hold Code D?
Delay due to air clearance
120
What is Method of Shipment Codes M?
Surface - freight forwarder
121
What property disposal code/condition code is not a candidate for the Abandonment and Destruction process?
7 or higher (1,4,7)
122
What is the sample size for inventory line items of 3,201-10,000?
200
## Footnote
This sample size is used for auditing purposes.
123
Fill in the blank: The SU Budget Officer notifies the DBO of urgent funding needs that require funds above the SU’s _______.
current funding amount
## Footnote
This refers to the existing budget allocation of the SU.
124
Who reviews the items listed for the Pre-Expended Bin?
the Supply Officer (quarterly)
125
Fill in the blank: The actions required to become compliant may include _______.
Completing the inventory if an entry is missing or re-entering the manufacturer, serial number, etc. if an error has been highlighted
## Footnote
Completing the inventory ensures all property items are accounted for.
126
RPSOs (or APOs for Non-RPSO-Supported Units) should be available to
provide
action plans and projected 23
timeframes for correction. Follow-up reviews will be more frequent if
major deficiencies are discovered.
127
What is Method of Shipment Codes Q?
Commercial air freight
128
What does Sole Source refer to in procurement?
A procurement method where a single supplier is chosen without competition.
129
What is the purpose of RPSOs in relation to discrepancies?
To provide information and plans for correction
130
What must ELC or ARSC complete upon the receipt of a Controlled Materiel Report of Condition Change?
CG-5269, Report of Survey
131
When is cataloging not needed?
132
What is the sample size for inventory line items of 281-500?
40
## Footnote
This sample size is used for auditing purposes.
133
What is the Allowance Change Request form?
NAVSUP 1220-2
## Footnote
This form is used for requesting changes in allowances.
134
What is one of the responsibilities of the DBO?
Submits prioritized backlog list to RMO as requested
## Footnote
RMO stands for Resource Management Office.
135
Fill in the blank: RPSOs should be available to provide ______ regarding discrepancies.
background information
136
What does the SU Budget Officer do with unit-validated unfunded requirements?
Adds them to the backlog list
## Footnote
The backlog list is maintained for currency and accuracy throughout the year.
137
What happens with a Tier III violation?
employee will be subject to disciplinary actions up to and including dismissal
138
What is the emphasis of FAR Part 37?
Service Contracting
## Footnote
This part focuses on the regulations governing service contracts in government procurement.
139
How often is the PAR updated?
monthly
140
What is Status code BS?
Requisition cancelled due to no MOV validation
141
What signal code is used for when FINCEN is the billing address?
A
142
Fill in the blank: Corrections are normally captured within the regular monthly _______.
[PAR updates]
143
What is the purchase cap for decorative items?
$5,000 per year
144
What does the 'Availability of Funds' clause refer to?
FAR clause 52.232-19
145
What Advice Code series is used for DLR items?
"5_" series
## Footnote
The '5_' series is designated for specific advice regarding DLR items.
146
What must the Purchase Request (PR) contain regarding funding information?
Complete, accurate, and current funding information
147
What is the purpose of the Independent Government Estimate (IGE)?
To estimate the cost of the procurement
148
What is the total number of errors allowed for inventory line items of 1,201-3,200?
6
## Footnote
This indicates the maximum allowable discrepancies.
149
What type of data must be obtained for use in price negotiations when only one offer is received?
Certified cost or pricing data.
150
What happens if the receipt of goods and services does not occur by the RDD for simplified acquisition procedures?
The supplier is contacted for delivery status.
151
Who is the only activity authorized to contract remanufacturing service?
ELC
152
Fill in the blank: The correct entry for assets without a serial number is _______.
NOSERNO
153
What form must Purchasing/Contracting personnel furnish to the contractor?
Department of Labor Form WH-1321
## Footnote
This form is the Notice to Employees Working on Federal and Federally Financed Construction Projects.
154
If damage exists, how long does the TSP have to inspect?
up to 7 calendar days
155
SAP files shall be retained for the period specified in what FAR part?
FAR 4.805
156
Fill in the blank: Proposed contract actions expected to exceed $25,000 must be ______ in the GPE.
synopsized
157
What must a KO do if they cannot obtain an appropriate SCLS wage determination?
Request an official Wage Determination (WD) by completing the SF 98 form
158
True or False: A SOO provides less flexibility for innovative solutions compared to a SOW.
False
159
What is required if any changes are initiated by the requisitioner after a PR has been fully executed?
A complete PR modification in the system
160
What must the IGE include for supplies?
The IGE must include:
* Estimated price for each item (one item per line item)
* The quantity of each item to be procured
* Any desired warranty
* Technical specifications of the item
* Any other anticipated direct charges associated with the items being procured
161
What is Signal Code C?
Ship to requisitioner/bill to addressee in rp 52/53
162
What can be documented as acceptable competition?
An identified vendor that did not respond to a RFQ.
163
Who certifies the availability of funds in the PR process?
Funds Manager
164
What are the regular updates that capture corrections?
Regular monthly PAR updates
## Footnote
These updates typically address corrections and changes needed in the system.
165
What does FAR Part 24 focus on?
Protection of Privacy and Freedom of Information
## Footnote
This part outlines regulations concerning the safeguarding of private and sensitive information.
166
What can be obtained if certified cost or pricing data are not required to establish a fair and reasonable price?
Data other than certified cost or pricing data.
167
Fill in the blank: The Personal Property PAR Correction Boards require _______.
[remediation]
168
What is the purpose of identifying specific areas within the Personal Property PAR Correction Boards?
To require remediation
## Footnote
This identification is crucial for improving the management and oversight of personal property.
169
What does FAR Part 16 define?
Types of Contracts
## Footnote
This part categorizes the various types of contracts available for government procurement.
170
What additional charges should be anticipated in the IGE?
Any other anticipated direct charges associated with the items being procured, such as:
* Equipment
* Patterns
* Consultants
* Maintenance
* Spare parts
* Training
171
What factors influence wage levels under SCLS?
Wage levels vary by type of service and by locality.
172
What is the threshold amount for proposed contract actions that must be synopsized in the GPE?
Exceed $25,000
## Footnote
GPE refers to the Governmentwide Point of Entry.
173
What is addressed in FAR Part 36?
Construction and Architect-Engineer Contracts
## Footnote
This part outlines the requirements for contracts related to construction and engineering services.
174
What shipping term is included in the quote information?
F.O.B. point
## Footnote
This indicates the point at which the seller transfers ownership to the buyer.
175
What is the timeline for the Report of Survey CG-5269?
PC - 3 days, Survey Officer - 7 days, Board of Survey - 20 days, CO/OIC/Supervisor - 5 days, Regional/Program manager - 10 days, Final Approving - 15 days
## Footnote
Total - 60 days.
176
What is the purpose of the data collected by FPDS-NG?
To field numerous Congressional inquiries and Executive Branch data calls
177
What DIC and Advice Code is used for billing adjustments for SDRs?
GAE and 26
178
If only one offer is obtained from the extended solicitation, what must the KO do?
Follow the price negotiations procedures.
179
What actions are taken for Tier II violations?
Notify the CPOPC to suspend the account and require additional training for cardholders
## Footnote
An action plan for corrective action must be submitted to reinstate the account.
180
What is the maximum dollar value for Simplified Acquisition Procedures (SAP)?
Up to $250K.
181
What does NCB code 00 mean?
identifies all NIINs assigned before 31 March 1975
182
True or False: All proposed contract actions over $15,000 require a public display of information.
False
## Footnote
Only those exceeding $15,000 but not exceeding $25,000 require this.
183
For unit shore side storage, what is used for trailer?
T
## Footnote
The letter 'T' is used for trailer storage locations.
184
What does Media Status code 'A' indicate?
100% supply/shipment status to requisitioner
185
True or False: The APO is responsible for corrective action in both RPSO and Non-RPSO-Supported Units.
False
186
What is the purpose of documenting the quote evaluation method?
To ensure price reasonableness for each award
## Footnote
This documentation is crucial for compliance and transparency in the procurement process.
187
Contract actions expected to exceed $25,000 must be posted where?
FedBizOpps
188
What happens with a Tier II violation?
the approving official notified the CPOPC to suspend the account
189
What does the Chief Human Capital Officer (CHCO) do?
establishes and implements procedures and guidelines outlining appropriate disciplinary action for misuse/abuse of the purchase card
190
What DIC is used for receipt transaction?
DRA or D4S
191
If a unit fails the statistical random sample, who does the PICO contact?
CG-441
192
What is the role of the SU Budget Officer in the backlog submission process?
The SU Budget Officer reviews each backlog submission for compliance with DBO guidance before approving and forwarding to the Parent Command.
193
What should the APO identify besides the errors listed in the Personal Property PAR Correction Board?
Other recent personal property actions that might have been subjected to the same errors
## Footnote
This ensures comprehensive correction of errors in personal property actions.
194
What form is used if a gift is not retained for official use or returned to the donor?
CG-4501
195
How long should documents pertaining generally to the contractor be retained?
Until superseded or obsolete.
196
What is the estimated calendar days for competitive delivery orders for supplies over $500K but less than $3M?
This applies to MAC IDIQ and GSA contracts.
35 – 95
197
What is the estimated calendar days for full and open competitive contracts between $250,001 - $500K?
20 – 125
198
What is the shelf-life code for Type I items?
alpha character (except x)
199
How are DOD owned/managed items identified?
by their "7" series cogniz
200
What is used for column 57-59 on the DD-1348-1A for requisitioning Ozone Depleting Substances (ODS)?
GDB
201
What does the PAR color code signify?
Red < 95%, Yellow 95-97%, Green 98-100%
## Footnote
Indicates the performance level of the personal property management.
202
Where can further clarification about material rejection be found?
FAR 46.2 and in CGAP3046
203
What is the sample size for a total number of stock inventory line items between 10,001 and 35,000?
32
204
What is the sample size for a total number of stock inventory line items between 501 and 1,200?
80
## Footnote
This sample size is necessary for this inventory range.
205
What is the subject of FAR Part 32?
Contract Financing
## Footnote
This part discusses the financing options available for government contracts.
206
What is Method of Shipment Codes 7?
Express mail
207
Who determines engine overhaul costs?
ELC
208
What does issuing an order in response to a supplier’s quotation signify?
It does not finalize the contract.
209
If the selected mode is less than a truckload (LTL), shipments (except weapons) must be over-packed to a minimum of what weight for AA&E?
minimum of 200 pounds
210
What is Routing Identifier Code (RIC) ZIC/ZIB?
ELC (Ships Inventory)
211
How long must documents pertaining generally to the contractor be retained?
Until superseded or obsolete
212
What form is used for the Identification Label?
DD-1577-3
## Footnote
This form serves to label items for identification.
213
What is required for freight bills over $100?
A separate carrier receipt must be provided.
## Footnote
This ensures proper documentation of freight charges.
214
What is the responsibility of the requisitioning activity in procurement?
The PR is the responsibility of the requisitioning activity (customer)
215
What form is used for soliciting quotes for commercial items?
SF-1449
216
What DIC code is used for MOV Control transaction?
AN9
217
What is Shipment Hold Code G?
Strikes, Riots, Civil Commotion
218
What is Priority 4?
* 7 days CONUS
219
What should the SU and/or Parent Command Financial Manager consider when submitting backlog requests?
Consolidating similar items into a single backlog request.
220
What form is used to report transfer of property to Federal Agencies other than DHS?
SF-122, Transfer Order Excess Personal Property
221
Storeroom Items (SRI) of less than $50 are considered what?
not to be expended and considered shop stock to avoid maintaining them on inventory
222
What is Shipment Hold Code C?
Awaiting export/domestic traffic release
223
What is Advice Code 2F?
Obsolete but still required
224
What is the DIC for Follow Up by requisitioner?
AF1
225
What is the final authority approval for Acquisition Costs of Property less than $5,000?
Unit COs, OIC, Supervisors, and Staff Element Office Chiefs
226
What is the 'Record to Floor' sample size for inventory line items of 501-1,200?
8
## Footnote
This refers to the number of items to be sampled.
227
Fill in the blank: The DOL publishes wage rates _______.
weekly
228
What is Quality Level I?
best quality, highest quality, tightest tolerances
229
What is a record to floor count?
The comparison of the personal property records to the physical assets identified
230
What are Tier I violations?
* Purchasing inappropriate supplies
* Making a split purchase
* Carelessly making an unauthorized purchase
* Violating DHS or Component level purchase card policies
* Neglecting to record purchases in the Bank purchase card log
* Failing to complete the review and/or approval process
## Footnote
These are minor violations that require written warnings.
231
What does RPSO stand for?
Regional Property Support Office
232
Who established the terms for quality levels?
Quality Assurance Through Attributes Program (QATAP)
233
What does RPSO stand for?
Regional Program Support Office
234
What is the focus of FAR Part 3?
Improper Business Practices and Personal Conflicts of Interest
## Footnote
Addresses ethical standards in government contracting.
235
Units are required to report lost property within how many hours?
within 24 hours
## Footnote
This applies following the discovery of the loss, theft, damage, or destruction.
236
What are the exceptions to soliciting orally?
* Lengthy specification or SOW must be communicated to vendors
* Soliciting quotes for construction actions over the MPT
* Soliciting quotes for many items
* After advertising in Sam.gov, many vendors have requested participation in the solicitation
237
What is Causative Research?
An investigation of discrepancies consisting of a complete review of all transactions and supporting documentation
## Footnote
Aims to identify, analyze, and evaluate the cause of inventory discrepancies.
238
What must be done with SAP transactions upon evidence of receipt, acceptance, and final payment?
SAP transactions must be closed out
239
What unit of issue is represented by 'AM'?
Ampoule
240
What is Supply Condition Code K?
Suspended (returns)
241
What is the reply timeframe for non-controlled inventory items with a SDR?
55 calendar days from date of receipt of report
242
What form is needed for purchase of individual training?
SF-182
243
How is the backlog tool described in terms of its status?
A living document that should be continually updated throughout the year
## Footnote
This emphasizes the need for ongoing management and updates.
244
True or False: The APO's guidance includes a timeframe for corrective action.
True
## Footnote
Establishing a timeframe helps ensure accountability and timely resolution of issues.
245
What is required if a contract over $15,000 has been terminated for default?
A Contractor Evaluation is required
246
What kind of shipping is used for PRI 03 and 06 items?
via traceable means (FedEx, AWB, etc.)
## Footnote
Traceable shipping ensures accountability for these priority items.
247
Interagency acquisitions are under what Economy Act?
Economy Act (31 USC 1535)
248
Where can the Federal Awardee Performance and Integrity Information System (FAPIIS) be accessed?
https://www.sam.gov/SAM/
249
True or False: Only KO can make deviations or substitutions.
True
250
What is Method of Shipment Codes G?
Surface parcel post
251
Who reviews new items introduced into the supply system to determine whether items already exist that can do the job?
ELC and ARSC
252
What is Routing Identifier Code (RIC) B69?
USA Medical Materiel Agency
253
How many total days for ROS Team investigation?
20 Days
254
What is Method of Shipment Codes 5?
Surface, small package carrier
255
What is the dollar value for Non-Competitive Sole Source procurements?
Up to $500K.
256
What cannot be in the Pre-Expended Bin?
Depot Level Repairable (DLR)
257
How many days does a cardholder have to dispute a charge before the USCG is held liable for the payment?
90 days
258
What is necessary for sole source or brand name requirements?
Justification and Approval
259
What is the estimated calendar days for P2+P3 for contracts over $250,000?
30 – 110
260
What is Method of Shipment Codes N?
Shipper agent (hand carry)
261
reviews/approves/requests additional information for each backlog submission.
The Parent Command
262
What is a Cognizance Symbol (COG)?
two-position numeric-alpha code identifying a stock number's item with the Coast Guard or Navy inventory manager of a specific category of materiel
263
How many people are on the count team?
two or more
264
When should other copies of procurement file records used for administrative purposes be retained until?
When business use ceases
265
What is Shipment Hold Code F?
Embargo
266
What is Method of Shipment Codes J?
Air, small package carrier
267
How often is CG HAZMAT employee required to have training?
at least once every two years
268
What method can be used to prepare a price reasonableness determination?
Competition
## Footnote
This involves assessing the competitive market for pricing.
269
Fill in the blank: The wage determination is made part of the _______.
[order].
270
What should the SAP TOC include?
The following items:
* Price evaluation
* Technical evaluation results
* Determination of price reasonableness
* Any other documents pertaining to the award
## Footnote
This comprehensive inclusion is necessary for thorough documentation and review.
271
What is the estimated calendar days for competitive delivery orders for supplies between $250,001 - $500K?
This applies to MAC IDIQ and GSA contracts.
15 – 65
272
What must procurement professionals do with oral quotes?
Attach email and document oral quotes on the SAP file table of contents
273
What is Method of Shipment Codes 9?
Local delivery by government or commercial truck
274
GSA mandated the elimination of GBL use for CONUS freight shipments on what date?
April 1, 2002
275
What type of memo is required for office furniture or machine purchases?
Memo signed by the commanding officer/OIC endorsement
276
What DIC series is used when cancellation is not possible due to materiel being shipped?
AU_ series
277
What is the DIC for Document Modifier overseas with part number?
AM2
278
What is a SOO?
A requirement objective that describes the government's requirements in terms of overall performance objectives
## Footnote
SOO stands for Statement of Objectives.
279
What form is used to report the sale of property?
SF-126, Report of Personal Property for Sale
280
What electronic contact detail is required for each quote?
Email address
## Footnote
This facilitates quick and efficient communication.
281
What is the focus of FAR Part 50?
Extraordinary Contractual Actions and the safety act
## Footnote
This part provides guidelines for unusual contractual actions and safety requirements.
282
How many FAR Parts are there?
53 Parts
283
What must be provided to the awardees and maintained in the SAP file?
A copy of the wage determination information
284
What should the APO seek when correcting entry errors?
The underlying reason for the error(s)
## Footnote
For example, misunderstandings regarding what is required to be entered in specific fields.
285
What is Supply Condition Code C?
Serviceable (priority issue)
286
What is the subject of FAR Part 48?
Value Engineering
## Footnote
This part discusses methods to improve the value of projects through cost-effective practices.
287
What is the DIC for Document Modifier from ICP to change RDD to 555?
AMP
288
What does MPT stand for in procurement?
Micro Purchase Threshold.
289
What is Status code BK?
Requisition has been modified as requested
290
What does FAR Part 47 cover?
Transportation
## Footnote
This part outlines the regulations governing the transportation of goods in government contracts.
291
What does FAR Part 53 pertain to?
Forms
## Footnote
This part provides the necessary forms used in federal procurement processes.
292
What should be considered for pre-populating the backlog tool?
Unfunded requirements from the district Budget Review Board’s approved spend plan
## Footnote
This ensures that all necessary requirements are accounted for.
293
True or False: The supervisor, requester, and funds manager can be the same individual.
False
294
What FAR subpart is used for Leased Motor Vehicles?
FAR Subpart 8.11
295
What is Advice Code 2A?
Item not locally attainable
296
For freight bills of $100 what is needed?
a separate PR or line item to identify freight charges and a separate carrier receipt
297
What is the subject of FAR Part 9?
Contractor Qualifications
## Footnote
This part outlines the criteria that contractors must meet to be eligible for government contracts.
298
What is a key step for backlog submitters when preparing procurement packages?
Working closely with the RST P&C Service Line to pre-screen them.
299
What is the CG-5598 used for?
Abandonment and Destruction of Personal Property Form
300
What are the timeframes for MOV validations?
301
What specific areas should be identified for remediation?
Areas within the Personal Property PAR Correction Boards
302
What is considered Selected Item Management (SIM) items?
items that have two or more demands recorded in the last six months
303
What does RPSO stand for?
RPSO stands for Reporting and Performance Support Office
304
What is Cognizance Code XB?
for electronic equipment owned and managed by ELC
305
What is the timeline for Adjustment Form (CG-3114)?
PC - 10, APO - 10, PA - 10, Overall - 30
306
What publication must be furnished to the vendor at the time of award?
DOL Publication WH-1313, entitled 'Notice to Employees Working on Government Contracts'
307
What total cost information must be included in the quote records?
Total price
## Footnote
This is the overall cost for the quoted items.
308
What is the threshold for Micro Purchase?
Up to $10K.
309
What is the retention period for files of canceled solicitations?
6 years after cancellation.
310
Aviation units shall maintain a stock record of what items that are not accounted for in the Aviation Material Management Information System (AMMIS)?
* Type 3 - Non-avionics Aeronautical materiel with a unit price less than $250
* Type 5 - Avionics materiel with a unit price less than $800
311
What are the key components that must be included in documents describing government requirements?
* Foster competition to the maximum extent practicable
* Clearly describe the government’s requirements
* Include dated specifications and drawings
* Contain shipping address, period of performance, and required delivery date
* Include a SOW or SOO that describes the scope or objectives.
312
What is Quality Level IV?
basic quality, informational quality, utility quality
313
Fill in the blank: The after action report should contain the cause(s) of _______.
discrepancy
314
True or False: Off-cycle updates can be requested at any time.
True
## Footnote
Requests for off-cycle updates can be made as needed.
315
What is property disposal code X?
salvage (has basic material value but repair impractical)
316
When is the KO not required to comply with the display requirements?
When exemptions at 5.202(a)(1), (a)(4) through (a)(9), or (a)(11) apply
## Footnote
Also applies when oral solicitations are used.
317
What is Method of Shipment Codes A?
Motor, truckload
318
Fill in the blank: The estimated calendar days for full and open competitive contracts over $50M is _______.
100 – 245
319
Fill in the blank: The RST/Service Level view provides information to managers wishing to understand where _______ in overall performance are occurring.
[breakdowns]
320
What is used to determine the marking and labeling of shipments?
MIL-STD-129
321
What is Quality Level III?
good quality, above average quality
322
What does NCB code 01 mean?
identifies all NIINs assigned after 31 March 1975
323
What is the focus of FAR Part 13?
Simplified Acquisition Procedures
## Footnote
This part describes streamlined procedures for acquiring goods and services under a certain dollar threshold.
324
What does NCB code DW mean?
identifies Deepwater assets
325
How long must contractor payrolls submitted under construction contracts be retained?
3 years after contract completion
## Footnote
This applies unless the contract performance is the subject of an enforcement action on that date.
326
What must be specified for each period of performance?
Price for each period of performance required
## Footnote
This includes the Base period and option period.
327
What percentage of remaining shelf-life is required at time of receipt?
minimum of 85%
328
What is a Statement of Objectives (SOO)?
a requirement objective that describes the governments' requirements in terms of overall performance objectives
329
What is the retention period for files of canceled solicitations?
6 years after cancellation
330
What is the capitalization threshold for Personal Property like Aircrafts, Vessels, Electronics Systems?
$200,000
331
What is Signal Code J?
Ship to supplementary/bill to requisitioner
332
What are classified as small quantity shipments for AA&E?
* 15 or fewer small arms
* 200 pounds or less of ammunition
333
Fill in the blank: Example of The Treasury Account Symbol (TAS) is _______.
070 2025 2025 0610000
334
Until when should investigations, cases pending or in litigation be retained?
Until final clearance or settlement, or for the retention period of related documents, whichever is later
335
What is the DIC for Disposal Release order from ICP?
A5J
336
What is required of contractors and subcontractors under SCLS?
They are required to comply with the wage determination made part of the order.
337
The placement of a Configuration Item (CI) relates to what?
Form, Fit, and Function of the item
338
What are Navy Item Control Numbers (NICNs)?
assigned to items not included in the FCS but stocked and monitored by Navy Supply Centers
339
What form is used to report the donation of property?
SF-123, Transfer Order Surplus Personal Property
340
What is the purpose of the after action report from RPSO?
To provide updates to executives as part of the Executive Review
341
What forms can solicitations take?
Oral or written.
342
How many days does the unit have to complete a wall-to-wall after failing two consecutive wall-to-wall inventories?
20 days
343
What is used for assets with no manufacturer?
NOMANNO
344
What does Section 508 of the Rehabilitation Act of 1973 do?
requires that federal employees with disabilities have access and use of electronic and information technology as do federal employees with no disabilities
345
What is the criteria for a RED score on the PAR?
<95% compliant
346
What is Advice Code 2L?
Quantity reflected exceed normal demand / valid requirement
347
What constitutes a Tier III violation?
* Use of the purchase card for unofficial purposes
* Making false statements or committing fraud
* Negligence in performing official duties
* Purchasing personal items
* Allowing a non-cardholder to use the purchase card
## Footnote
These are serious violations subject to disciplinary actions, including dismissal.
348
What is Routing Identifier Code (RIC) NRP?
NAVSUP Weapon Systems Support
349
What is the value of Pre-Expended Bin items?
$50 or less/one month usage with the exception of items such as bolts/nuts/screws
350
How does publicizing contract actions benefit the industry?
It can:
* Increase competition
* Broaden industry participation
* Assist small business concerns
## Footnote
This includes various types of small business concerns.
351
What does FAR Part 35 pertain to?
Research and Development Contracting
## Footnote
This part discusses the specific regulations for contracting in R&D projects.
352
What does the method of shipment code 'X' signify?
Customer pickup
353
What is the example of a Transportation Control Number (TCN)?
Z3106030010001XXX
354
What type of solicitations do not require compliance with display requirements?
Oral solicitations
## Footnote
Also when access to notices is provided electronically.
355
What is Routing Identifier Code (RIC) SMS?
DLA
356
What is the DIC for Requisition overseas with NSN?
A01
357
What is the method of shipment code for Express mail?
7
358
What is the threshold for open market actions where oral solicitations may not be practical?
$25,000
359
What tool is used to submit corrections for discrepancies?
CGCC Property Action Tracker
360
True or False: The government estimate should be included as part of the RFQ package.
False.
361
What must a solicitation include?
Applicable NAICS code, clauses, and provisions.
362
What is Status code BA?
Item being processed for release and shipment
363
What is Advice Code 2D?
Furnish exact quantity
364
What is the sample size for inventory line items of 10,001-35,000?
315
## Footnote
This sample size is used for auditing purposes.
365
If a 2nd count is needed, who is used for the 2nd count team?
At least one person not assigned to the first count and not involved in issues, receipts, or physical custody of inventory
366
Construction projects that range between $15k to $35k must be posted locally for what period of time?
no less than 10 days
367
What is the Micro-Purchase Threshold for construction?
$2,000 or below
368
What is Signal Code L?
Ship to supplementary/bill to addressee in rp 52/53
369
When may the rejection of materials occur?
At the end of the performance period
370
What are the three views of the Personal Property PAR?
Executive, RST/District/Correction Boards
## Footnote
The PAR color code indicates performance levels.
371
What ends Post Count Validation research?
When the accuracy of the count has been verified
## Footnote
If a discrepancy still exists, further research is required.
372
What are solicitations under SAP called?
Request for quotations or RFQ.
373
What should the after action report outline regarding remaining issues?
Plans to address them
374
Is funding in excess of the award amount acceptable?
Yes, funding in excess of the award amount is acceptable.
## Footnote
This allows for flexibility in budget management.
375
What must the KO do if only one offer is received from a competitive solicitation open for less than 30 days?
Re-solicit for a minimum of 30 additional days or follow price negotiations procedures.
376
What is a Coast Guard Activity Code?
provides field units with points of contact for cataloging requests and assistance
377
Who is responsible for cataloging and maintaining any Coast Guard managed materiel within the Federal Supply System?
ELC and ARSC
378
Where is the FAR found?
Chapter 1 of Title 48 CFR
379
What kind of shipping is used for PRI 13 items?
certified mail
## Footnote
Certified mail is used for secure and verifiable shipping of PRI 13 items.
380
True or False: The KO can select any quotation without reviewing all received quotations.
False.
381
What is the allowed error for a total number of stock inventory line items between 1,201 and 3,200?
6
## Footnote
This is the error limit for this range of inventory.
382
For units with more than 99 storage locations, what comes after 99Z9Z?
100A1A
## Footnote
This format continues the numbering for storage locations.
383
Where can the GPE be accessed?
https://sam.gov/
## Footnote
This is the federal government’s primary GPE.
384
What term is not explicitly defined in the FAR?
Fair and reasonable
## Footnote
FAR stands for Federal Acquisition Regulation
385
What is the subject of FAR Part 42?
Contract Administration and Audit Services
## Footnote
This part discusses the administration and auditing processes for government contracts.
386
What is a SOW?
A document that captures and defines the work activities, deliverables, and timeline a vendor must execute for a client
## Footnote
SOW stands for Statement of Work.
387
What condition code is used for discrepant materiel received?
L
388
What goes in block 27 on DD-1348-1A/DD-1348-2 for shelf-life items?
Shelf-Life Property
389
What form is used to purchase items from SERVMART?
NAVSUP 1314, SERVMART Shopping List
390
Who assists with finding adequate storage facilities for QDR materiel?
the cognizant MLC or District Commander
391
How many classes are assigned to FSCs?
642 classes
392
What is the total number of errors allowed for inventory line items of 10,001-35,000?
17
## Footnote
This indicates the maximum allowable discrepancies.
393
What can assist a contracting officer in price reasonableness determination?
The contracting officer’s personal knowledge of the item being purchased
## Footnote
Personal expertise can provide valuable insights into pricing.
394
What evidence must be included in the PR related to hazardous materials?
Evidence of customer’s hazardous material coordinator and pollution prevention coordinator’s (PPC) review
395
What form is used for emergency response information for all government/MOV vehicles transporting HAZMAT?
DD Form 836, Dangerous Goods Shipping Paper/Declaration and Emergency Response Information for Hazardous Materials Transported by Government Vehicles/Containers or Vessel
396
What is Status Code BR?
Cancelled due to MOV response
397
What can a DD-1149 be used for?
398
What is Category A for aircraft acquisition?
authorized for sale and exchange for commercial use
399
What is the purpose of the RST/Service Level view?
To provide a high-level overview of each Operating Facility’s (OPFAC’s) performance of activities within the purview of individual RST or Service Level.
400
What financial term must be noted in the quote?
Payment discount terms
## Footnote
This specifies any discounts available for early payment.
401
What is the threshold for competitive negotiated contracts and orders that triggers specific procedures?
$700K
402
What does TAS stand for?
Treasury Account Symbol
403
How long must contractor payrolls submitted under construction contracts be retained?
3 years after contract completion unless enforcement action is pending
## Footnote
This is in accordance with the Department of Labor.
404
What items are not eligible for SIM?
405
What is the reply timeframe for shipments of controlled inventory items with a SDR?
30 calendar days from date of receipt of report
406
What is the sample size for a total number of stock inventory line items between 3,201 and 10,000?
200
## Footnote
This is the appropriate sample size for this range.
407
What does PALT stand for?
Procurement Acquisition Lead Time.
408
What is FAR Part 1 about?
Federal Acquisition Regulations System
## Footnote
Establishes the framework for federal acquisition regulations.
409
For unit shore side storage, what is used for warehouse?
W
## Footnote
The letter 'W' designates warehouse storage locations.
410
What is the focus of FAR Part 39?
Acquisition of Information Technology
## Footnote
This part outlines the regulations for acquiring IT products and services.
411
What is the acquisition value threshold for standard micro-purchases?
$10,000
## Footnote
This value represents the maximum amount for micro-purchases under standard conditions.
412
True or False: The contractor is not required to post wage determinations at the work site.
False
413
What is the minimum number of quotes procurement professionals must obtain for proposed requirements expected to exceed the MPT and up to $15,000?
A minimum of three quotes.
414
What is the sample size for a total number of stock inventory line items between 1,201 and 3,200?
120
## Footnote
This number is required for accurate sampling in this inventory range.
415
True or False: Follow-up reviews occur less frequently if major deficiencies are found.
False
416
What should be entered for assets that lack a serial number?
NOSERNO
## Footnote
This indicates that there is no serial number for the asset.
417
What must the KO do regarding quotations if the acquisition does not exceed the SAT?
Solicit quotations orally to the maximum extent possible
## Footnote
SAT refers to the Simplified Acquisition Threshold.
418
What is the sample size for inventory line items of 1-150?
20
## Footnote
This sample size is used for auditing purposes.
419
What is Shipment Hold Code H?
Act of God
420
What types of media are included under FAR 4.805 for retention procedures?
Microfilm and various electronic media
421
Discrepancies after the 3rd count verification are counted as what?
errors
422
What unit of issue is represented by 'PT'?
Pint
423
What does FAR Part 1 cover?
Federal Acquisition Regulations System
## Footnote
This part establishes the overall structure and authority of the FAR.
424
What is the threshold amount for a contract that requires a Contractor Evaluation if terminated for default?
Over $15,000
425
How many days does the unit have for the reconciliation phase?
15 days
426
What forms are RFQs generally issued on?
SF18, SF1449, or SF1442 (construction).
427
What is Advice Code 2B?
Requested item only will suffice
428
What FAR subpart provides guidance on purchases at or below the MPT?
Far Subpart 13.2
429
What is the breakdown of a FSC?
first two digits are group and last two digits are class
430
What is the allowed error for a total number of stock inventory line items between 281 and 500?
2
## Footnote
This represents the allowable error for this inventory range.
431
What is the priority time frame for Priority 4 under Force/Activity Designator (FAD) I?
7 days CONUS/17-19 days OCONUS/14 days CONUS/37-71 days OCONUS
432
What is an example of a requisition number for the SF-1?
9-00001
433
What is Method of Shipment Codes T?
Air - freight forwarder
434
Fill in the blank: Files for construction less than or equal to the MPT must be retained for _______.
3 years
435
What is the dollar value range for Non-Commercial construction projects?
Between $35K and $150K.
436
What does PEACE stand for in risk management?
* Planning
* Event Complexity
* Assets
* Communication and Supervision
* Environment
## Footnote
Essential elements for safe and effective mission execution.
437
What is classified as a Non-SIM item?
items that do not have a high usage demand, are not of the allowance list, and usually are not high dollar or reparable
438
What is Shipment Hold Code Z?
Holding action of less than 24 hours before materiel is available for shipment
439
When does the DBO manage backlog requests?
As funding becomes available during the FY
## Footnote
FY refers to Fiscal Year.
440
What form is needed to transfer excess property to other CG units?
DD-1149
441
What is Method of Shipment Codes E?
Bus
442
What does FAR Part 22 discuss?
Application of Labor Laws to Government Acquisitions
## Footnote
This part outlines how labor laws apply to contracts awarded by the government.
443
What is Routing Identifier Code (RIC) ZQC?
ARSC
444
What are the six steps in Corrective Action?
* Review
* Evaluate
* Assign
* Prioritize
* Correct
* Report
## Footnote
These steps guide the corrective action process.
445
What month supply can shop stock items cover?
no more than 6 month supply
446
What is Method of Shipment Codes H?
Air parcel post
447
What does FAR Part 27 pertain to?
Patents, Data, and Copyrights
## Footnote
This part addresses the management and rights related to intellectual property in government contracts.
448
True or False: The SU Budget Officer is responsible for consolidating similar items into a single backlog request.
False
449
What does FPDS-NG stand for?
Federal Procurement Data System – Next Generation
450
What is the SAM.gov website part of?
The Integrated Acquisition Environment
451
What is Advice Code 2C?
Do not backorder, suitable substitute is acceptable
452
How long should investigations, cases pending or in litigation be retained?
Until final clearance or settlement, or for the retention period specified for related documents, whichever is later.
453
What does a SOW usually include?
Detailed requirements with standard regulatory and governance terms and conditions.
454
What DIC is used for acknowledging receipt of the count is correct for a MOV?
AP9
455
What is the sample size for a total number of stock inventory line items between 3,201 and 10,000?
20
456
Fill in the blank: The standard micro-purchase threshold is _______.
$10,000
457
How long must files for construction over the MPT be retained?
6 years
458
What is the DIC for Shipment Status to requisitioner?
AS1
459
What may need to be increased to accommodate payment of wage rates?
The amount of the purchase order
460
How can the discrepancy type be quickly identified?
By reviewing the Personal Property PAR Correction Boards, which highlight discrepancies in red for every personal property item
## Footnote
The Correction Boards show required input fields that have discrepancies.
461
What is the written agreement for IRWA required by?
Title 31 U.S.C 1501
462
What is entered into AMMIS when supply ships NRFI to ARSC?
AS2
## Footnote
AS2 is the code used when shipping non-ready for issue items to the Army Reserve Support Command.
463
Within how many days must a DLR be returned to DOD?
10 days
## Footnote
This quick turnaround is essential for maintaining DOD resources.
464
What documentation outlines the requirements and specifications for the purchase?
SOW or SOO/Specifications and Drawings
465
What is the focus of FAR Part 28?
Bonds and Insurance
## Footnote
This part outlines requirements for bonds and insurance related to government contracts.
466
What is Method of Shipment Codes 8?
Pipeline
467
What is the 'blind count' method for Count Team?
CT will not have access to stock record on-hand quantities before or during the count phase
468
For proposed contract actions expected to exceed $15,000 but not $25,000, where must information be displayed?
In a public place, USCG Portal, or GPE
## Footnote
Public places can include public libraries, banks, city hall, and billboards.
469
What pricing detail must be recorded for each quote?
Unit price
## Footnote
This reflects the cost per individual unit of the item offered.
470
What is the allowed error for a total number of stock inventory line items between 1 and 150?
1
## Footnote
This indicates the maximum allowable error for this range.
471
In an emergency procurement, what must the contractor be informed about?
The Service Contract Act applies and they must pay prevailing labor rates
472
What is characterized as Sensitive Personal Property?
* Dangerous and hazardous property
* Drill weapons
* Property with data storage capabilities
* All property authorized for processing and/or storing classified information
473
What is Status code BZ?
Item being processed for direct delivery
474
What does ACE stand for in suicide prevention?
* Ace
* Care
* Escort
## Footnote
A framework for responding to individuals in crisis.
475
What is the DIC for Materiel Release order domestic with NSN?
A5A
476
What is the tax exempt number?
B-239641
477
What is the purpose of the Department of Labor Form WH-1321?
To inform workers where and how to register a complaint
## Footnote
It is posted alongside the wage rates.
478
When must a solicitation be issued?
For all contracting actions over the MPT.
479
What is the SAT for contingency operations, defense, or recovery inside the US?
$800,000
## Footnote
This higher threshold is set for specific operations related to defense and recovery within the US.
480
What is the first source of supply for all CASREP/AOG requirements?
parts pooling
481
When should each purchase and modification over the MPT be entered into FPDS-NG?
At the time of award, but no later than 3 days after award
482
What is the sample size for a total number of stock inventory line items between 10,001 and 35,000?
315
## Footnote
This sample size is used for the highest inventory range.
483
All sensitive AA&E will require what form?
DD-1907, Signature and Tally Form
484
What is the allowed error for a total number of stock inventory line items between 501 and 1,200?
4
## Footnote
This number indicates the maximum error allowed.
485
What is Post Count Validation?
A comparison of physical count with recorded balances and consideration of transactions that have occurred during the time of the physical count but have not been posted to the records
## Footnote
The purpose is to determine the validity of the count.
486
What is the sample size for a total number of stock inventory line items between 151 and 280?
3
487
What is Method of Shipment Codes C?
Van
488
Who must certify and date any changes made to the PR?
The Funds Manager must certify and date any changes.
## Footnote
This ensures accountability and proper record-keeping.
489
How does the DBO ensure the accuracy of backlog list items?
Communicates regularly with SUs/Parent Commands
## Footnote
SUs refers to Support Units.
490
Who must approve all IT procurements over $100k?
USCG Chief Information Officer (CIO)
491
What are the requirements for storing inventory?
* Demand
* Demand Frequency
* Maintenance plans and/or a predetermined allowance
* Parts belonging to a Rotatable Pool
492
What is the standard simplified acquisition threshold (SAT)?
$250,000
## Footnote
The SAT is the upper limit for simplified acquisition procedures.
493
What should the APO prioritize when completing corrective actions?
Actions with the objective of completing as many corrective actions as possible in the shortest timeframe
## Footnote
This is particularly important during a PAR Executive Review or in response to RPSO/APO assignments.
494
What are solicitations for formal contracts using FAR Part 14 procedures called?
Invitation for Bid (IFB).
495
What does FAR Part 51 cover?
Use of Government Sources by Contractors
## Footnote
This part outlines the regulations regarding contractors' use of government resources.
496
What governs domestic modes of shipment for hazardous materials?
Title 49 CFR
497
What is the estimated calendar days for competitive task orders for services between $250,001 - $500K?
This applies to MAC IDIQ and GSA contracts.
30 – 80
498
What is the GPE?
The single point where Government business opportunities greater than $25,000 can be accessed electronically by the public
## Footnote
GPE stands for Government Point of Entry.
499
For Services: Independent Government Estimate
(IGE)
A line item for each labor category with associated labor hours, labor rates and anticipated labor categories that outline the effort required for successful performance.
· Any other anticipated other direct costs, such as travel, software, materials.
· Price for each period of performance required (i.e., Base period, option period).
500
What is Status code BV?
Item procured and on contract for direct shipment
501
What is used to document inventory and/or price changes?
CG-3114, Adjustment Form
502
What is the sample size for inventory line items of 151-280?
32
## Footnote
This sample size is used for auditing purposes.
503
What is Status code BF?
No record of your document for which AF_ was submitted for
504
What does FAR Part 38 cover?
Federal Supply Schedule Contracting
## Footnote
This part details the procedures for contracting under the Federal Supply Schedule.
505
When is a SOW or SOO required?
When describing the scope or objectives of the work to be done or objectives to be met.
506
What is Method of Shipment Codes B?
Motor, less than truckload
507
What is the micro-purchase threshold in support of contingency operations or to facilitate defense?
* CONUS - $20,000
* OCONUS - $30,000
508
True or False: The RST/Service Level view focuses only on successful performance without identifying issues.
False
509
What color letters and numerals are used on white hulls for vessel markings?
Black (17038)
510
For unit shore side storage, what is used for shed?
S
## Footnote
The letter 'S' indicates shed storage locations.
511
What is the SAT for Simplified Acquisition Procedures?
$250K.
512
What must documents describing the government's requirement do?
Foster competition, clearly describe requirements, include specifications and drawings, contain shipping address, and include a SOW or SOO
## Footnote
These documents are essential for ensuring clarity and compliance in procurement.
513
Is certified cost or pricing data required under the SAT?
No.
514
Fill in the blank: A SOW or SOO should describe the _______ of the work.
[scope or objectives]
515
Who gives clearance for overseas airlift?
Air Mobility Command
516
What is Supply Condition Code J?
Suspended (in stock)
517
What is Advice Code 2E?
Free issue
518
What is the micro-purchase threshold for construction?
$2,000
519
What is used as an entry for a manufacturer that does not comply with reporting requirements?
blanks, UNKNOWN, or 0 (zero)
520
What is the purpose of Pre-Adjustment Research?
To determine the correct balance
## Footnote
Involves storeroom/warehouse search counts, recent transactions, and verification of FED LOG data.
521
When should the SF1449 be used?
When soliciting quotes for commercial items.
522
What must be included as evidence of the review of payrolls?
Documentation in the SAP file
## Footnote
This is a requirement for compliance checks.
523
What is the SAT for humanitarian or peacekeeping operations outside the US?
$500,000
## Footnote
This threshold allows for greater spending in humanitarian or peacekeeping efforts conducted internationally.
524
Within how many days of inventory completion does the PICO forward the memo with attachments?
within 3 days
525
What is Supply Condition Code S?
Unserviceable (scrap)
526
What is the purpose of FAR Part 1?
Federal Acquisition Regulations System
527
What is property disposal code 4?
some wear but can be used without significant repair
528
What is the maximum amount you can purchase on a purchase card that exceeds the micro-purchase threshold?
$150,000
529
What are the three metric views of the PAR?
* Executive
* Regional Support Team (RST) or District without BPR
* Correction Board
530
Where can the Government-wide Past Performance Information Retrieval System (PPIRS) be accessed?
https://www.cpars.gov/
531
What does the DOL determine and publish weekly?
The prevailing wage rates
## Footnote
Wage rates are available online at no cost.
532
What is addressed in FAR Part 2?
Definitions of Words and Terms
## Footnote
This part provides specific definitions critical for understanding the FAR.
533
Fill in the blank: FPDS-NG is the authoritative source for _______ data.
government-wide award
534
How many FSC groups are there?
78 groups
535
What are the three elements that must be met in order for an obligation/expenditure is legal?
Purpose is one of the three basic elements in determining whether appropriations are legally
available for obligation or expenditure . In order for an obligation or expenditure to be legal,
each of these three elements must be met:
1. Purpose - The purpose of the obligation or expenditure must make a direct contribution
to an authorized Coast Guard function
2. Time - The obligation shall occur within the time limits applicable to the appropriation.
3. Amount - The obligation and expenditure shall be within the amounts Congress has
-
established.
536
What is Status code BG?
One or more of the following fields have been changed:
* Stock Number
* Unit of Issue
* Requisitioned part has been replaced by another part number
537
Fill in the blank: The award must be made to the lowest priced quotations with the highest _______ rating.
past performance
538
What is used as an entry for a model number that does not comply with reporting requirements?
blanks, Various, or UNK
539
What is the Coast Guard export identification number?
52-059221300
540
What is the definition of an Interagency Agreement (IAA)?
standard template and communication tool between the Buyer and Seller and enables them to agree on the data elements and terms of the reimbursable transaction before business begins
541
What is the policy that Coast Guard follows for demilitarization of assets?
DOD Manual, M4160.28 Volume 1
542
What is Signal Code K?
Ship to/bill to supplementary
543
What is the sample size for inventory line items of 501-1,200?
80
## Footnote
This sample size is used for auditing purposes.
544
What is the DIC for Cancellation by requisitioner?
AC1
545
What is the shelf-life code for Type II items?
numeric character and alpha character (Example: 1X)
546
What does FAR Part 29 cover?
Taxes
## Footnote
This part specifies the tax obligations associated with government contracts.
547
What must be done when the WD from DOL is received?
Modify the purchase order to incorporate the wage rates with a bilateral modification
548
What is the National Codification Bureau (NCB) code?
identifies the country that assigned the stock number or indicates that two or more countries use the stock number
549
What is Method of Shipment Codes V?
SEAVAN
550
What must be included when ordering Flag Officer Stationary?
the title and address to be printed on accompanying envelopes
551
Government-owned transportation can be used for short distance deliveries within a what mile radius?
50-mile radius
552
What is the sample size for a total number of stock inventory line items between 1 and 150?
2
553
What is covered in FAR Part 25?
Foreign Acquisition
## Footnote
This part provides guidelines for acquiring goods and services from foreign sources.
554
What is the HCA approved SAP PALT?
A timeline for procuring under Simplified Acquisition Procedures.
555
What is used for assets with no model number?
NOMODNO
556
Fill in the blank: Files for construction over the MPT must be retained for _______.
6 years
557
What should the assignments include?
Guidance on remediation areas and corrective action timeframe
558
What does the Stafford Act do?
the Chief Procurement Officer (CPO) may authorize the Component head of the contracting activity (HCA) to increase the micro-purchase threshold for emergency procurements
559
Who has access to the inventory records but not the storeroom/warehouse during the count?
Research Analyst (RA)
560
How many cardholders/purchases can an AO manage per month?
not to exceed seven cardholders and up to 300 purchases
561
What must the KO do for acquisitions conducted using a method that permits electronic response to the RFQ?
* Review all quotations received
* Select the quotation or offer that best meets the government’s need in terms of price, quality, delivery, and readily discernible value indicators
* When a selection is based on price and past performance, award must be made to the lowest priced quotations with the highest past performance rating.
562
What is the sample size for a total number of stock inventory line items between 281 and 500?
40
## Footnote
This is the minimum sample size for this range of total inventory items.
563
What is used for column 4-6 on the DD-1348-1A for requisitioning Ozone Depleting Substances (ODS)?
S9G
564
Name a method for determining price reasonableness that involves comparing current prices.
Comparison with Previous Similar Buys
## Footnote
This method involves looking at prices from past purchases of similar items.
565
What is Method of Shipment Codes K?
Rail, carload
566
What class of shelf-life items are not authorized for return?
Class II perishable subsistence and Class VIII medical
567
What is the retention period for records submitted to FPDS?
6 years after submittal to FPDS.
568
What is considered a potential violation of the Anti-Deficiency Act (ADA)?
Making a purchase prior to receiving sufficient funding is considered a violation.
## Footnote
The ADA prohibits federal agencies from obligating funds in excess of appropriated amounts.
569
True or False: Only purchases over the MPT must be reported to FPDS-NG.
False
570
What is the criteria for a GREEN score on the PAR?
>=98% compliant
571
What is Advice Code 2J?
Do not substitute or backorder any unfilled quantities.
572
What is the second FAR clause that must be included for services over $2,500?
FAR 52.222-42, STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (May 2014)
573
When shall a Contracting Officer Representative (COR) be appointed?
when the procurement exceed the SAT
574
What should RPSOs provide regarding discrepancies?
Background information, action plans, and projected timeframes for correction
575
What must be included in the notice for proposed contract actions exceeding $15,000?
A statement that all responsible sources may submit a response
## Footnote
This response must be considered by the agency if timely received.
576
What Advice Code is used to denote a free issue item where a defective carcass is available to turn in?
5G
577
What type of contact information must be included for the vendor?
Phone number
## Footnote
This allows for direct communication with the vendor.
578
What can a KO do in relation to market research?
Validate market research with or without a funded PR.
579
What does FAR Part 12 pertain to?
Acquisition of Commercial Products and Commercial Services
## Footnote
This part facilitates the procurement of commercial items by the government.
580
True or False: Additional training is required to be granted construction contracting authority due to the Davis-Bacon Act.
True
581
What is the purpose of FAR Part 5?
Publicizing Contract Actions
## Footnote
This part mandates how contract actions should be announced to promote transparency.
582
What does FAR Part 10 focus on?
Market Research
## Footnote
This part outlines the need for conducting market research to inform acquisition decisions.
583
What is property disposal code 1?
new or unused condition
584
What additional paperwork is needed for a HAZMAT purchase?
Statement of Essential Need (SEN)
585
What is Status code BN?
Requisition being processed as free issue
586
What is Supply Condition Code B?
Serviceable (issuable with qualification)
587
Who is Flag Officer stationary used for?
Flag Officers O-7 through O-10
588
What is another method for price reasonableness determination?
Comparison with IGE
## Footnote
IGE stands for Independent Government Estimate.
589
What detailed information must be included in the PR?
Detailed description of the purchase
590
When is a Supply Discrepancy Report (SDR) used?
upon receipt of incorrect items, quantities, shelf-life issues, and poor packaging
591
When the cost of intermediate repair exceeds 50% of the priced asset, what must be done with the engine?
Sent back to ELC for remanufacture
592
How many digits is a Transportation Control Number (TCN)?
17 alphanumeric
593
What is Signal Code A?
Ship to/bill to requisitioner
594
What is the DIC for MOV request to requisitioner?
AN1
595
Engine remanufacture cost is not to exceed what percent of the total cost?
65%
596
What must the KO state when using comparative evaluation?
The KO must state such in the solicitation.
597
What is the depreciation time for Boats, standard?
5-30 years
598
What can managers identify using the RST/Service Level view?
Breakdowns in overall performance and which units require corrective action.
599
What is annotated above the Date block on an invalid SDR?
"CANCELLED" or "CORRECTED"
600
What does the DOL Publication WH-1313 explain?
It explains the types of wages and compensation employees are entitled to by federal law
601
What must be used to document purchases above the MPT?
The Simplified Acquisition Table of Content (SAP TOC)
## Footnote
The SAP TOC is located on the CG-91 ARM and is essential for acquisitions covered by FAR Part 13.
602
What is the allowable surcharge vendors can charge against a purchase card?
no more than 4%
603
What is addressed in FAR Part 17?
Special Contracting Methods
## Footnote
This part focuses on alternative methods of contracting that may be employed under specific circumstances.
604
What is Signal Code B?
Ship to requisitioner/bill to supplementary address
605
What is the estimated calendar days for P2+P3 for supplies between $10,001 - $25,000?
10 – 30
606
Who is responsible for initiating the Purchase Request?
Purchase Request Initiator (Requester)
607
What is the total number of errors allowed for inventory line items of 501-1,200?
4
608
What is the sample size for a total number of stock inventory line items between 1,201 and 3,200?
12
609
What is Activity Code XH?
ARSC (think H for helicopter)
610
What FAR part defines IRWAs?
FAR 17.500
611
What status codes are used for MRP items for credits?
TA (creditable return) or TB (noncreditable return)
## Footnote
TA and TB are specific codes indicating the type of return status for MRP items.
612
What is the Micro-Purchase Threshold for supplies?
$10,000 or below
## Footnote
This threshold applies to contracts resulting from non-purchase card actions.
613
What does the DBO distribute regarding backlog guidance?
Guidance on dollar thresholds, prioritization, format/template/tool, categories for grouping, submission deadlines, and submission type constraints
## Footnote
This guidance is crucial for managing backlog effectively.
614
What is Routing Identifier Code (RIC) GSA?
General Service Administration
615
What are some factors that past performance evaluation may be based on?
* The contracting officer’s knowledge of and previous experience with the supply or service being acquired
* Customer surveys
* Past performance questionnaire replies
* Federal Awardee Performance and Integrity Information System (FAPIIS)
* The Government-wide Past Performance Information Retrieval System (PPIRS)
* Any other reasonable basis.
616
What does the DBO/RST manage?
The backlog request(s)
## Footnote
The DBO is responsible for managing the backlog of requests in the procurement process.
617
What is the federal tax id number?
SF-6010204
618
What vendor information is necessary to record?
Vendor's address
## Footnote
This includes the physical location of the vendor.
619
What are the key components that should be included in the after action report?
* The corrections made
* The cause(s) of discrepancy
* Additional corrections to address other items affected
* Remaining issues and plans to address them
620
What DIC is used for follow up of MRP credits?
FTP
## Footnote
FTP stands for a specific Document Identifier Code used in the follow-up process.
621
What considerations must be made regarding green purchasing?
Green Purchase Considerations Environmental Protection Agency (EPA) Designated Materials
622
For services over $2,500, which FAR clause must be included?
FAR 52.222-41, SERVICE CONTRACT LABOR STANDARDS (May 2014)
623
What does FAR Part 45 address?
Government Property
## Footnote
This part outlines the management and use of government property in contracts.
624
What is Method of Shipment Codes X?
Customer pickup
625
Who must ensure internal procedures are established to control stocks and assign accountability for GBL issuance and use?
Transportation Officer (TO)
626
What form is used for the Identification Tag?
DD-1577-2
## Footnote
This form is used to tag items for identification purposes.
627
What is the focus of FAR Part 3?
Improper Business Practices and Personal Conflicts of Interest
## Footnote
This part outlines regulations to avoid unethical practices in government contracting.
628
Within what time shall a unit package the unserviceable DLR item?
within 48 hours of receipt of replacement item
629
What should construction SAP files contain?
Applicable documentation for the action
## Footnote
A copy of the SAP construction file checklist is available.
630
What is the primary purpose of utilizing SAM?
To create a high level of transparency in government contracting
## Footnote
SAM stands for System for Award Management.
631
True or False: The after action report includes only the corrections made.
False
632
What is the new reportable property threshold?
$5,000.00
## Footnote
Previously, the threshold was $2,500.00.
633
What is the sample size for a total number of stock inventory line items between 501 and 1,200?
8
634
What is the role of the SU Budget Officer in relation to the backlog list?
Maintains currency and accuracy of the backlog list throughout the year
## Footnote
This includes ensuring that all unit-validated unfunded requirements are accurately documented.
635
What is Shipment Hold Code N?
Delay due to diversion to air
636
According to FAR 13.004, what is the status of a quotation?
A quotation is not an offer and cannot be accepted by the Government to form a binding contract.
637
What are examples of anticipated other direct costs?
Travel, software, materials
## Footnote
These costs are necessary for project execution.
638
Fill in the blank: The DBO communicates with SUs/Parent Commands to verify _______.
accuracy of backlog list items
639
What does FAR Part 14 cover?
Sealed Bidding
## Footnote
This part outlines the process for obtaining bids in a sealed manner to ensure confidentiality and fairness.
640
What should the assignments for Non-RPSO-Supported Units include?
Guidance on:
* Identification of specific areas within the Personal Property PAR Correction Boards requiring remediation
* Timeframe for corrective action to occur
## Footnote
This ensures that there is a clear plan and timeline for addressing identified issues.
641
What is Shipment Hold Code B?
Awaiting carrier equipment
642
True or False: The list of errors in the Personal Property PAR Correction Board is intended to be comprehensive.
False
## Footnote
The list is not comprehensive; other errors may exist that need correction.
643
Where can questions regarding entry errors be referred for clarification?
CGCC VCC
## Footnote
The CGCC VCC can provide guidance on entry requirements.
644
What are the three processes for the disposition of property?
* Report of Survey
* Excess Property
* Abandonment and Destruction
645
What is the Shelf-Life Extension Notice?
DD-2477
646
What is the percentage fee for the face value of each convenience check?
2%
647
What is the allowed error for a total number of stock inventory line items between 151 and 280?
1
## Footnote
This is the maximum error permitted for this range.
648
What must happen to all changes made to the PR?
All changes must be updated in the financial system of record.
## Footnote
This maintains accurate financial tracking and reporting.
649
What is the estimated calendar days for P2+P3 for services between $25,001 - $250,000?
20 – 75
650
When shall the results of the physical inventory be reported?
within 15 days or by the end of the second month of each quarter
651
What is Method of Shipment Codes I?
Government Trucks
652
What is the subject of FAR Part 26?
Other Socioeconomic Programs
## Footnote
This part discusses various socioeconomic initiatives related to government contracting.
653
What must accompany a tag or label for DLR items?
BC1 document
## Footnote
The BC1 document provides necessary information for DLR items.
654
What does evaluation of past performance not require?
Does not require the creation or existence of a formal data base.
655
Unit inventory consists of what?
storeroom items (SRI), that can be DLRs and repair parts
656
What is notated in AMMIS when a DLR is received by an Air Station and put into storage until use?
REC for received
## Footnote
REC indicates that the DLR item has been received and stored.
657
Who is responsible for guidance on the proper care and maintenance for heritage artifacts?
CG-09224
658
What actions does the Parent Command take regarding backlog submissions?
Reviews, approves, or requests additional information for each backlog submission.
659
What form is sent to DOD Air Clearance Activity prior to releasing shipment to TSP for movement to applicable aerial port?
DD-1384, Transportation Control and Movement Document
660
What does FAR Part 6 cover?
Competition Requirements
## Footnote
This part establishes the need for competition in government contracts to ensure fairness.
661
What is the variance allowed for on hand quantities for weighted or measured items?
(+/-) 5%
662
What is the emphasis of FAR Part 46?
Quality Assurance
## Footnote
This part discusses the quality assurance measures required in government contracting.
663
How are DOD owned/managed items identified?
by their "7" series cognizant symbol
## Footnote
The '7' series indicates items that are owned or managed by the Department of Defense.
664
What is the micro-purchase threshold for contingency operations, defense, or recovery outside the US?
$30,000
## Footnote
This amount is designated for operations similar to those inside the US but conducted abroad.
665
DLR/MTI items are ordered on a what basis?
one-for-one basis (send old one back when new one gets in)
666
What is the dollar value a credit is not generally given for QDR materials?
under $100
667
What is the sample size for inventory line items of 1,201-3,200?
120
## Footnote
This sample size is used for auditing purposes.
668
Who must have access to the inventory records and the storeroom/warehouse locations at all times?
Physical Inventory Control Officer (PICO)
669
What management code is used on DD-1348-1A/DD-1348-2 for expired shelf-life items?
T (rp 72)
670
What is Quality Level II?
better quality, prestige quality, library quality
671
What DIC series is used in response to MOVs?
AP_ series
672
Who approves waivers for physical inventories?
CG-441, Logistics Program Management
673
What is Activity Code XG?
ELC
674
What does FAR Part 33 cover?
Protests, Disputes, and Appeals
## Footnote
This part provides procedures for resolving conflicts related to government contracts.
675
What date must be recorded when a quote is received?
Date called/offer received
## Footnote
This is the date when the offer was made.
676
What is Shipment Hold Code A?
Shipment unit held for consolidation
677
What happens with a Tier I violation?
the approving official will issue a written warning to the cardholder and inform the CPOPC in writing
678
What is entered into AMMIS when supply has NRFI item to ship?
BK1
## Footnote
BK1 is the code for entering non-ready for issue items in the system.
679
Who maintains the Intermediate Repair (IR) engine serial numbers?
cognizant MLC
680
What website provides barcoding information?
Coast Guard's Vessel Logistics Systems (VLS)
681
What must be identified during the evaluation process?
Property items at Units that are deficient and specific actions that must be taken
## Footnote
Deficient property items are those that do not meet compliance requirements.
682
What should the after action report address regarding other items?
Additional corrections to address other items that were affected by the same cause(s)
683
When is a SIM item considered a Non-SIM item?
when there has been no demand in the last 6 months
684
What does FAR Part 4 pertain to?
Administrative and Information Matters
## Footnote
This part deals with administrative processes related to government acquisitions.
685
What are the timeframes for MOV validations?
PD 01-08 after 30 days, PD 09-15 after 75 days
686
What is the 'Floor to Record' sample size for inventory line items of 1,201-3,200?
12
## Footnote
This refers to the number of items to be sampled.
687
What is required for a Coast Guard Official Message regarding lost, stolen, damaged, and destroyed property?
Items with a permanent assigned serial number and an acquisition cost of $500 or more
## Footnote
This is necessary for reporting such incidents.
688
What is the role of the GPE in disseminating proposed contract actions?
It serves as the Governmentwide Point of Entry for notifications
## Footnote
Used for public access to contract actions and solicitations.
689
Fill in the blank: If only one offer is obtained from a competitive solicitation open for less than 30 days, the KO must _______.
re-solicit for a minimum of 30 additional days.
690
Fill in the blank: The correct entry for assets without a model number is _______.
NOMODNO
691
Who must issue the required correction notice?
the original Bill of Lading-issuing office
692
What is the DIC for Disposal Shipment Confirmation?
AFZ
693
What types of small business concerns are assisted by publicizing contract actions?
It assists:
* Small business concerns
* Veteran-owned small business concerns
* Service-disabled veteran-owned small business concerns
* HUBZone small business concerns
* Small disadvantaged business concerns
* Women-owned small business concerns
## Footnote
These categories help ensure diverse participation in government contracts.
694
What does FAR Part 18 cover?
Emergency Acquisitions
## Footnote
This part provides guidelines for expedited acquisition processes during emergencies.
695
What is the guideline for negotiating a fair and reasonable price?
Price should not exceed the original offer except as necessary for differing terms.
696
What are the activities in the Coast Guard that maintain inventory?
697
What is the timeline for CG-5598?
PC - 6 days, APO - 5 days, HAZMAT - 2 days (if applicable), Security Officer - 2 days (if applicable), CO/OIC/Supervisor - 5 days, Regional/Program manager - 5 days (if applicable), Final Approving - 5 days
## Footnote
Total - 30 days.
698
What is used as an entry for a serial number that does not comply with reporting requirements?
blanks, VARIOUS, or SILV Creamer
699
What does evaluation include in the context of the Personal Property PAR?
Identifying which thresholds have not been met and specific Units and property records that are not in compliance
## Footnote
Thresholds refer to the standards or requirements that must be met for compliance.
700
What is the depreciation time for Aircraft?
20-35 years
701
What form is completed by the person who deposits firearms for mailing?
PS Form 1508, Shipper of Firearms
702
What is the shipment limits of USPS?
weight limit of 70 pounds and a size limit of 108 girth or 130 girth depending on priority or package services
703
Who must determine the minimum wages and fringe benefits under SCLS?
The Secretary of Labor.
704
What FAR Part governs micro-purchases?
FAR Part 13
705
What must the buyer or KO obtain before awarding a purchase order for services?
They must obtain the determination of prevailing wages for the locality from the DOL.
706
What does 'Solicitation' mean?
Any request to submit offers or quotations to the Government.
707
What must happen when a SOO is used?
The stated objective must lead to a SOW being proposed with a quote and included with the purchase order.
708
Why is the accuracy of entered data for each award important?
It is extremely important for reporting and accountability
709
What are the six steps to support optimal use of the PAR?
* Review
* Evaluate
* Assign
* Prioritize
* Correct
* Report
710
What is the required Sources of Supplies and Services?
Unit's weapons officer
711
What are the different Transportation Account Codes (TCN)?
* Coast Guard: Z
* Army: A
* Air Force: F
* Defense Logistics Agency: S
* Navy: N
* Navy: P (Military Assistance Program and Foreign)
* Marine Corps: L (First Destination)
* Marine Corps: M (Second Destination)
712
How many digits is a Procurement Instrument Identifier (PIID)?
17 alphanumeric characters
713
What must the KO inform potential offerors about when soliciting quotes for SAP purchases?
The basis on which award will be made and the intended evaluation criteria.
714
True or False: The DBO is responsible for managing backlog requests only at the beginning of the fiscal year.
False
## Footnote
The DBO continually manages backlog requests throughout the fiscal year.
715
Who can authorize the zeroing of engine hours via the installing of a remanufactured engine?
ELC Central Engine Overhaul (CEO)
716
What is used for column 67-69 on the DD-1348-1A for requisitioning Ozone Depleting Substances (ODS)?
SRG
717
What are solicitations for formal negotiated contracts using FAR Part 15 procedures called?
Requests for Proposals (RFPs).
718
When ordering with a NGA Reference Number, what DICs should be used for CONUS?
A0D
719
What is the First-In-First-Out (FIFO) method?
720
What form is used to document transportation discrepancies?
DD-361, Transportation Discrepancy Report
721
What is Supply Condition Code F?
Unserviceable (reparable)
722
Who has unit materiel management and accountability?
Commanding Officer or Officer in Charge
723
What is the Federal Supply Classification System?
designed to classify all items of supply used by the Federal Government
724
What does the Office of Procurement Policy & Oversight (CG-913) issue regarding procurement procedures?
Procurement procedures that require contracting officers (KOs) to deobligate outstanding UDO balances based on assessment of receipt of services or goods, billings, or cancellations of orders.
725
What are the 5 phases of a physical inventory?
* Preparation
* Count
* Reconciliation
* Reporting
* Documentation
726
What does FAR Part 43 cover?
Contract Modifications
## Footnote
This part outlines the procedures for modifying existing contracts.
727
What are the 5th and 6th digits of the document number for IRWA?
FT
728
What is the micro-purchase threshold for services?
$2,500
729
What DIC series is used for MOVs?
AN_ series
730
What Advice Code denotes cost items where additional equipment is requested and no defective carcass is available to turn in?
5D
731
When does causative research end?
when the cause of the discrepancy has been discovered or when, after review of the transactions, no conclusive findings are possible
732
What is property disposal code 7?
unusable but can be economically repaired
733
What is Status code BB?
Item back ordered against a due-in to stock.
734
in order to be granted construction contracting authority.
additional training is required due to the requirements of the Davis-Bacon Act and other special requirements,
735
What must Purchasing/Contracting Personnel examine according to FAR 22.406-6(c)?
Payrolls and payroll statements
## Footnote
This ensures compliance with purchase order and statutory or regulatory requirements.
736
What happens if major deficiencies are discovered during reviews?
Follow-up reviews will be more frequent
737
How long is year end certification documentation kept for physical inventories?
3 fiscal years plus current year
738
How many days must CG-6 be notified of an impairment to electronics property?
within 15 days or prior to fiscal year end
739
What should be entered for assets without a manufacturer?
NOMANNO
## Footnote
This indicates that there is no manufacturer for the asset.
740
What is the estimated calendar days for competitive task orders for services over $10M?
This applies to MAC IDIQ and GSA contracts.
90 – 170
741
True or False: The publication must be displayed at the worksite for employees.
True
742
What documentation is required for Section 508 compliance?
Section 508 Compliance/Exception Documentation
743
What is the definition of a Military Independent Purchase Request (MIPR)?
used by DOD activity to place an order for supplies or non-personal services with a 'servicing agency' that could be either another DOD activity or a non DOD federal activity
744
What is the SAT for contingency operations, defense, or recovery outside the US?
$1,500,000
## Footnote
This represents the maximum allowable amount for these operations conducted outside the US.
745
When ordering with a NGA Reference Number, what DICs should be used for OCONUS?
A04
746
What is the Economic Order Quantity (EOQ)?
747
Who notifies the DBO of any urgent, unplanned funding needs?
The SU Budget Officer via the Parent Command
## Footnote
This notification is for funding needs that exceed the SU’s current funding amount.
748
What must a PR reflect prior to award?
It must reflect at least the amount of the IGE.
## Footnote
IGE stands for Independent Government Estimate.
749
What is the follow up timeframe for MRP credits?
60 calendar days of receipt status FTZ
## Footnote
FTZ refers to the Foreign Trade Zone status for tracking MRP credits.
750
What report is used for receipting for aircraft?
DD-250, Material Inspection and Receiving Report
751
Who serves as the acquisition branch for aircraft?
CG-931
752
If a unit fails the 4th quarter statistical random samples, within how many days must a wall to wall be completed?
45 days of the signature date for Year End Certification Memorandum
753
What FAR Part handles Simplified Acquisition Procedures?
FAR Part 13
754
Who handles day-to-day management of appropriated funds?
CG-8D
755
What are the three types of research for physical inventory discrepancies?
* Post Count Validation
* Pre-Adjustment Research
* Causative Research
756
Within how many days must a unit return a carcass for a DLR?
within 30 days
## Footnote
Timely return of carcasses is important for inventory management.
757
What is Method of Shipment Codes F?
Air Mobility Command
758
What is the tax exempt form?
SF-1094
759
Fill in the blank: The SU Budget Officer reviews each backlog submission for compliance with _______ guidance.
[DBO]
760
What type of research must be included in the PR?
Market research including suggested sources list
761
What is the allowed error for a total number of stock inventory line items between 10,001 and 35,000?
17
## Footnote
This indicates the maximum allowable error for the highest inventory range.
762
What should the RPSO/APO complete during the evaluation?
Determine which actions are required to become compliant
## Footnote
Compliance refers to meeting the established standards or requirements.
763
Who must authorize the Purchase Request?
Purchase Request Authorizer (Supervisor)
764
According to FAR 22.404-10, where must the contractor post the wage determination?
In a prominent place within the work site
## Footnote
It must be easily seen by the workers.
765
What is the minimum amount of digits on a storage location?
minimum of 5 digits (not to exceed 8)
## Footnote
This ensures a standardized format for storage locations.
766
How can an off-cycle update be requested?
Through the CGCC Virtual Communications Center (VCC)
## Footnote
The VCC is the designated platform for such requests.
767
What does the DBO update the backlog list to reflect?
New information received
## Footnote
This includes past contracting deadlines, funding status, and ongoing need for items.
768
True or False: The Office of Procurement Policy & Oversight does not monitor the receipt of goods and services.
False
769
What is not authorized to document corrections on Bill of Ladings?
pen and ink changes
770
Local CAGE codes start with what?
00001
771
What is the acronym STAAR in risk mitigation/control?
* Spread Out
* Transfer
* Avoid
* Accept
* Reduce
## Footnote
Strategies used to mitigate/control risk.
772
What is the focus of FAR Part 19?
Small Business Programs
## Footnote
This part promotes the inclusion of small businesses in government contracting opportunities.
773
What is the retention period for contracts and related records after final payment?
6 years after final payment
## Footnote
This includes successful and unsuccessful proposals.
774
Who is responsible for the accurate transfer of information to the Bill of Lading?
TO/TA
775
What must be specified regarding the timing of the purchase?
Required delivery date and terms or period of performance
776
What is the criteria for a YELLOW score on the PAR?
>=95% and <98% compliant
777
What is covered in FAR Part 41?
Acquisition of Utility Services
## Footnote
This part outlines the procedures for procuring utility services by the government.
778
What is Supply Condition Code D?
Serviceable (test/modification)
779
Where can the SF 98 form be completed?
https://www.dol.gov/agencies/whd/government-contracts/service-contracts/sf98/index.asp
780
Under what condition is an oral solicitation considered more efficient?
When it is more efficient than soliciting through electronic commerce alternatives
781
What is the purpose of a SOO?
To identify broad, basic, top-level objectives of a procurement and provide flexibility for innovative solutions.
782
What is the follow up timeframe for MRP credits?
60 calendar days of receipt status FTZ
783
Who designates the Physical Inventory Control Officer (PICO)?
CO/OIC
784
What form is used for a unit to accept a boat from non-CG sources?
CG-2580A, Boat Record
785
Where must the SAP TOC be placed?
In the file related to the acquisition
## Footnote
This ensures that all documentation is organized and readily accessible.
786
What is the role of the APO in response to the Personal Property PAR report?
Correct the issues identified by the Personal Property PAR report, prioritized per the prior step
## Footnote
This involves addressing entry errors and identifying underlying reasons for them.
787
How many days should mini-random physical inventories be separated?
at least 60 calendar days
788
What is the allowed error for a total number of stock inventory line items between 3,201 and 10,000?
11
## Footnote
This is the maximum error permitted for this inventory range.
789
How many days of supply are for Operating Level stocking?
75 days
790
What is the maximum number of days for temporary transfers for repairs, maintenance, etc.?
under 30 days
## Footnote
Temporary transfers are not recorded in ORACLE.
791
What is the minimum number of days from the date of the SDR response that a follow up can be initiated?
60 days
792
What is the value for Government Furnished Equipment (GFE) that must be reported to the APO?
$25,000
793
What is Type I shelf-life items?
items expired on the expiration date are unfit for use
794
What is used for Bill of Lading corrections for CBLs?
GFM/ETA correction notice
795
What is the dollar value range for Commercial projects?
Between $500K and $13M.
796
What is used for assets with no serial number?
NOSERNO
797
Who do the count team report directly to?
PICO
798
What is the timeframe for corrective action?
Specified in the assignments
799
What is the frequency for Not Carried items before it can be added to stock?
two demands of a recurring nature with a one year period
800
What are the two ways to validate accuracy of inventory?
* wall-to-wall
* sample
801
What type of discrepancy does not count towards inventory accuracy?
price discrepancy
802
What must be approved, certified, and dated by the funds manager for PR changes?
All changes to the PR
803
Fill in the blank: The simplified acquisition threshold for standard operations is _______.
$250,000
804
Who takes action for Non-RPSO-Supported Units?
The APO or identifies appropriate personal property professionals
805
What specific accounting data must be included in the PR?
Fiscal year and Treasury Account Symbol (TAS) information
806
What is the DIC for Request for Tracking?
AFT
807
What is the total cost limit for individual awards and recognition?
$100 or less
808
What does FAR Part 49 address?
Termination of Contracts
## Footnote
This part outlines the procedures for terminating government contracts.
809
What is Shipment Hold Code J?
Delayed due to cancellation request
810
What is the timeline for Report of Excess Personal Property?
PC - 10 days, APO - 5 days, CO/OIC/Supervisor - 5 days, Regional/Program manager - 5 days, Final Approving - 5 days
## Footnote
Total - 30 days.
811
What is the file retention period for construction less than or equal to the MPT?
3 years
812
What is the supplemental form for all aircraft and vehicles for excess property?
SF-120, Report of Excess Personal Property
813
What is the sample size for a total number of stock inventory line items between 151 and 280?
32
## Footnote
This sample size applies when the total inventory items fall within this range.
814
What is the estimated calendar days for a Blanket Purchase Agreement (BPA) over $250,000?
80 – 140
