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DFD 2018 SOPs For Promotion Tests > Introductory/ Probationary Period SOP 108.02 > Flashcards

Introductory/ Probationary Period SOP 108.02 Flashcards

1
Q

What type of employee is required to complete an Introductory Period?

A

Non-Civil service persons appointed to a regular position (full-time and part-time) in the COD FD

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2
Q

How long does an Introductory Period last?

A

6 months

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3
Q

Where is the policy for the Introductory Period?

A

City Administrative Procedure 104.02

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4
Q

What type of employee must serve a Probationary Period?

A

All civil service persons appointed to a beginning position in the FD?

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5
Q

What is the length of time for a probationary period?

A

1 year beginning on that person’s date of employment as a fire fighter

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6
Q

What is the 1 year probationary period in accordance with?

A

Local Government Code 143.027

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7
Q

What are the 4 purposes of the introductory/probationary period?

A

To allow the employee’s supervisor to:

  1. Train, guide, and instruct the employee in the ops of DFD and COD
  2. Monitor, review, and counsel in the expectations of DFD and required performance level
  3. Correct inadequate performance when necessary
  4. Make recommendations for continued employment prior to the end of the period
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8
Q

What are the 3 roles of the Training Captain during the probationary period?

A
  1. Monitor the overall process
  2. Maintain the orange rookie book
  3. Offer any assistance necessary to ensure consistency throughout the program
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9
Q

Concerning the orange book what is the Captains responsibility?

A

Maintain and keep the fire fighter’s orange book up to date

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10
Q

What are 5 responsibilities of the Captain overseeing a probationary firefighter?

A
  1. Assign a mentor
  2. Continued training and documentation to meet objectives of probation
  3. Closely monitor performance on scene and make sure safety procedures are followed
  4. Offer guidance and make employee feel a part of the team
  5. Offer goals and expectations to ensure the success of the employee
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11
Q

What SOP references the goals and expectations of the probationary employee?

A

108.01

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12
Q

What is the role of the Battalion Chief within the probationary period?

A
  1. Sign “Meeting Expectations” Form

2. Audit the Orange Book

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13
Q

At what points does the battalion chief sign the “meeting expectations” form?

A

Shift 15
3 month
6 month
9 month

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14
Q

For how long does the probationary employee not count toward minimum staffing?

A

First 15 shifts

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15
Q

Of the first 15 shifts how many are riding on the engine as 4th man?

A

10

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16
Q

Of the first 15 shifts how many are riding on an ambulance as a 3rd rider with an FTO?

A

5

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17
Q

Does the 10 shifts on the engine and 5 shifts on a medic during the first 15 shifts have to occur in a specific order?

A

NO. Any combination of FTO and engine mentoring is acceptable to work around schedules

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18
Q

After the first 15 shifts what will occur?

A

Probationary firefighter will count towards staffing and will spend 5 shifts with a different captain at another station on an engine

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19
Q

While the probationary firefighter is with a different captain at a different station what should occur?

A

Communication between the probationary firefighter’s captain and the captain at the station where they have been roved to ensure objectives are met

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20
Q

What will occur once the probationary firefighter has spend 5 shifts counting towards staffing on an engine at a different station with a different captain?

A

Spend 1 month on a different ambulance for a consecutive 5 months

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21
Q

What will occur once the probationary firefighter has spent their 5 months riding different ambulances?

A

They will operate as a rover out of their assigned station

22
Q

When is a probationary firefighter eligible for overtime opportunities?

A

After they have passed 6 months of employment with acceptable evaluations. Special consideration can be given with the direction of the Assistant Chief of Operations

23
Q

How frequent are the evaluations to be filled out in the orange book for the employee’s first 15 shifts?

A

Every shift

24
Q

What will be filled out on the 15th shift?

A

Meeting Expectation Form

25
Q

On the Meeting Expectation Form what are the 3 options?

A
  1. Meets expectations
  2. Needs improvement
  3. Recommend dismissal
26
Q

What SOP addresses Firefighter Performance Standards?

A

108.01

27
Q

What should the captain use as a standard when evaluating an employee for the Meeting Expectations Form?

A

Firefighter Performance Standards SOP 108.01

28
Q

What should support any evaluation below “meets expectations”?

A

Documentation and support of the 15 shift evaluations

29
Q

How frequent are the evaluations done by the fire captain after the first 15 shifts?

A

Monthly

30
Q

After the initial “meeting expectations” form at shift 15 at what other points is the captain required to fill out another “meeting expectations” form?

A

3 month
6 month
9 month

31
Q

What shall the Fire Captain assigned to the probationary firefighter also include as a part of the final 9 month “meeting expectations” form?

A

Recommendation for continued employment to the Fire Chief and Operations Assistant Chief

32
Q

What is the purpose of the 9 month evaluation period?

A

Give the Assistant Chief of Operations enough time to evaluate and implement any performance improvement plan before the 12 month probationary status is expired

33
Q

When is the orange rookie book expected to be completed in its entirety?

A

Before the end of the probationary employee’s 9 month evaluation period

34
Q

What is a key factor in the orange rookie book to ensure accurate and relevant evaluations are completed?

A

Communication

35
Q

When the probationary firefighter begins to rove who will complete the monthly evaluations of the employee?

A

Their supervisory captain

36
Q

What are captains to whom the probationary firefighter is roved encouraged to do?

A

Write daily evaluations and send them to the probationary employee’s supervisory captain

37
Q

Who’s responsibility is it to keep the supervisory captain aware of what captains the probationary firefighter has worked for while roved?

A

The probationary firefighter

38
Q

What 7 things should the Community Service Officer have prepared for the probationary firefighter prior to their first day?

A
  1. FD ID number
  2. COD employee number
  3. Date for HR in-processing
  4. Meeting with Logistics/Uniform captain for uniform and bunker gear
  5. Employee’s email
  6. ID cards made at facilities
  7. Accounts for EMS reporting, inform, and Fire reporting systems
39
Q

How long does it take the uniform captain to obtain all gear on average?

A

2 weeks

40
Q

Which division is responsible for maintaining and updating the orange rookie handbook?

A

Training Division

41
Q

What are the 11 sections of the orange rookie handbook?

A
  1. A letter of appointment to a Fire Captain
  2. Objectives and Guidelines
  3. A little advice
  4. History of the DFD
  5. Taskbook checklist
  6. Station orientation
  7. Skill book
  8. Shift evaluations
  9. Monthly evaluations
  10. “Meeting Expectations” form
  11. EMS (3rd rider evaluations)
42
Q

Who establishes the 2 avenues by which a probationary firefighter is oriented to the DFD?

A

Training Division

Operations Assistant Chief

43
Q

What are the 2 avenues by which a probationary firefighter may be oriented to the DFD?

A

Rookie Boot Camp

Mentorship

44
Q

What is the rookie boot camp?

A

A 4 week, 8am-5pm, program where rookies go through a majority of their orange rookie handbook with various instructors and a facilitator

45
Q

Where does the probationary firefighter report after the completion of rookie boot camp?

A

Their assigned captain to complete their 15 shifts as 4th man on the engine and 3rd rider on the medic

46
Q

When should rookie boot camp be used?

A

When the FD hires 4 or more probationary employee’s at a time

47
Q

What does the rookie boot camp forgo?

A

The full 3 months a probationary firefighter would spend at one station during the mentorship avenue

48
Q

What is the mentorship avenue?

A

Probationary firefighter spends 3 consecutive months with their assigned captain

49
Q

How is the 3 consecutive months of a mentorship with a captain divided?

A

10 shifts as 4th man on the engine
5 shifts as 3rd rider on the ambulance
15 shifts spent on either apparatus as the officer sees fit

50
Q

During the 3 consecutive months with a captain during the mentorship avenue can the probationary firefighter be roved out?

A

NO

51
Q

When should the mentorship avenue be used?

A

When the department hires less than 4 employees

DFD 2018 SOPs For Promotion Tests (64 decks)

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